Yiddish Cataloging Project Notes

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1. Cataloging: Some Notes

2. Suggested Workflow

3. Timeline

1. Cataloging: Some Notes (to which others will be added as they come up)

Every Yiddish volume receives Newman bookplate. Procedure: remove stamped card, and affix bookplate to tp with plastic clip. Alternatively, leave card in book, and let Preparations staff add booklate (involves some risk that card will fall out, and appropriate bookplate not used.)

Call Numbers
Add (LC), and year of publication, oversize indications,
when appropriate

Yiddish Names of Hebrew or Aramaic Derivation

Special Tracings
1. "Newman Collection" local subject. Practice discontinued. Do not assign.[1]

2. Copies signed by author. Add 590 and 692 fields as in this example.

Don't include queue date in RLIN or Orbis record. This is confusing to Preservation because some books in preservation program are in fact *not* going to be filmed.

Size of Yiddish collection: in stacks, ca. 25,000 volumes [2]; In backlog as of March 2005, ca. 3,500 [3] [4]

Yiddish capitalization. AACR2 Appendix A.34A: "Capitalize words in romanized headings and titles as instructed in A.33. If the language has no system of capitalization, capitalize the first word of a title or a sentence and the first word of the name of a corporate body or a subdivision of a corporate body. Capitalize proper names according to English usage." LCRI: "For Hebrew, always lowercase the initial letter of the article when it is romanized."

Unicode bidirectional script formatting (from RLIN21 "Tech notes")

2.Suggested Workflow    

    Preliminary step: Reformatting and Media Preservation staff inspects backlog to determine general preservation needs. Acidic paper is known widespread problem. Uncataloged volumes may be treated with mass deacidification, but may not be microfilmed until fully cataloged.

In Hebraica Team

    1. Search title in utility through RLIN21 or Connexion. [5]
    2. If suitable record found, derive and catalog (see above) for Yale Judaica Collection.
    3. If record for pre-existing microfilm found, record data in MARC 530 "Additional Physical Form Available" field. E.g.: "530 $aAvailable in microfilm at the New York Public Library ;$bDocumentary Microfilms, 2005 $d XYZ123." Where:
        • subfield $a is the general availability note;
        • subfield $b is publisher and date [pre-1984 films are suspect]; and
        • subfield $d is the purchase order number.
          • If purchase order number is unavailable, use subfield $d to hold information found in the 533 subfield $n of the microfilmed work. This may be a local catalog number, or an order number.
        • If record for preexisting microfilm also found, print this out, highlight word "Film" (or write on top of printout), and insert in book.
      • Charge items to Collections Care.
      • Bring bring items to Collections Care (but no more than 20 at a time); leave on specially marked shelves

In Preservation Department:

Collections Care

[Based on Bobbie Pillette document of 1/3/07 and KR comments of 1/29/07]
Workflow/treatment options for books WITH MICROFILM AVAILABLE (as recorded in RLG or OCLC record).
  1. If the book is repairable, it is repaired and paperwork discarded. [Info regarding availability of film is in the record and can be pulled up later, if film is desired.]
  2. If the book is whole but bordering on fragile, the book will be processed and the paperwork returned to Nanette Stahl, Judaica Curator, review shelf with a note: "consider buying film".
  3. If the book is whole but bordering on fragile and is ‘ONLY CTY’, the book and paperwork will be returned to Nanette Stahl, Judaica Curator, for a decision on whether to film. [KR: So these books are marked ‘ONLY CTY’ and there is a microfilm available? Or am I misunderstanding the characteristics of this group? (This does happen, but pretty rarely.)]
  4. If the book is in very bad shape [falling apart and brittle paper], the book and the paperwork will be returned to Nanette Stahl, Judaica Curator, review shelf with a note: "strongly recommend buying film."

For category #3 if film is purchased, the Judaica Curator will decide whether to retain original and if so, where the original item will be shelved [stacks or LSF].

NOTE: Polyethylene book jackets CANNOT be put on volumes going for deacidification.

[KR: This workflow plan doesn’t discuss books that are fragile but have no external source of microfilm. Shouldn’t that be discussed as well?]

Older notes-- probably inaccurate:

  1. Collections Care reviews books

  2. If paper neither brittle nor acidic, book repairs made if necessary, then status-tracked (or discharged) from Collections Care to Preparations.

  3. If acidic but not brittle, repairs are made (if necessary), then book routed to RaMP (Reformatting and Media Preservation) for deacidification.

  4. If paper is brittle, repairs are made to binding, etc., (if necessary), and item is routed to RaMP for microfilming decision
      • For all filming:

        • default decision (per Edith) is not to de-spine. Filming agency may ask special permission, though, in cases where binding already falling apart, or interfering with camera work.

        • Control numbers assigned to master negatives

      • If film already exists (i.e., in RLIN), and Yale copy is OK to circulate, routed from RaMP to Preparations (for label, plate, security beeper, etc.), and then stacks
      • If film exists (in RLIN), but is not up to Yale preservation standards (e.g., predating 1985?), item queued for Yale-sponsored filming
      • If film already exists, but book is unfit for circulation (pages falling out etc.) then set aside for Nanette's review, possible discard, and replacement microfilm purchase

        • If original copy unfit for future use, corresponding bibliographic record suppressed by RaMP, and item set aside for discard decision. (This may be a very small number)

        • [If Nanette or Julie places order for RLIN-identified film, but order not filled within 6 months, Nanette or Julie may ask RaMP to go ahead with Yale-sponsored filming; in interim, books remain in RaMP ]

      • If no film exists in RLIN, book is routed from RaMP to Yale's filming agency

        • Book and corresponding microfilm return to RaMP (ca. 3 weeks later),

        • then sent for shelf preparation (unless damaged during filming and no longer fit for circulation).

      • If Yale produce new film, original record derived and uploaded to RLIN (as early notification to other research institutions)

4. Timeline

4/25/05. David Walls and assistant Gareth Gibson (of Reformatting and Media Preservation unit) begin selecting items from Yiddish backlog for mass deacidification.

7/05/05. Kathy Rosenbluh hired; project formally begins.


5. Yiddish cataloging resources


[1] derived as follows: searched non-LC MFHD call number index in Voyager cataloging module for "Hbr", limiting language to "Yiddish"; this yielded 2,856 hits. Add to this Lena's half-cataloged items (n=200?), and other Yiddish items in the short-term backlog never given Hbr numbers (n=150?), and one gets close to 3,500

[2] Former practice was to assign in RLIN: " 697:24: Rosalyn and Joseph Newman Collection of Yiddish Literature of the Yale University Library"; and in Orbis: "693:24:Rosalyn and Joseph Newman Collection of Yiddish Literature of the Yale University Library." [A search using the "special Collections subject" index as of 7/20/05 yielded 655 hits. A whole-phrase keyword search yielded 659 (the additional records probably had the collection name in 590 fields).] See additional information on Yale's local subject heading policy. We will probably perform a global delete of the special tracings, but only after Voyager Unicode has been implemented and the RLIN snapshot has been loaded.

[3] based on following assumption: 8,000 pre-Newman; 10,000 from initial Newman purchase [1989?]; several thousand [?] subsequent Newman and other Yiddish acquisitions

[4] Cf. Kohut Project. November 1999 estimated: book-plated Kohut Collection included 3 to 5 thousand volumes, out of which perhaps 200 already filmed. Hebraica Team still has ca. 100 Kohut items withheld from Preservation pending recon completion. Unclear whether these included in 200 figure.

[5] May want to search Spielberg Yiddish Book Catalog for digital reproductions, but not necessary, since these are not considered preservation quality. The Spielberg Catalog was launched in 1998 via grant to Yiddish Book Center. According to NYBC blurb, "The Spielberg Digital Yiddish Library is believed to be the only project ever to digitize an entire modern literature, preserving it permanently for future generations of readers, students, and scholars. The project began when diminishing supplies of popular Yiddish titles made it increasingly difficult for the Center to fill requests for important books. In addition, our collection of 1.5 million books was physically deteriorating, as pages and bindings yellowed and crumbled. With the help of state-of-the-art technology, every title in the Center's collection has now been scanned, page by page, creating permanent computer files that can be readily reprinted, on demand, as high-quality, affordable new books."

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This file last modified Wednesday, 18-Jul-2007 08:52:09 EDT
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