Hebraica Team Recon Clean-up

For: The Hebraica Cataloging Team
By: Jerry Anne Dickel
Date: 4/7/0
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1. CTYH Record found, flagged and skipped.

Procedure:

  1. Search in Voyager for the record [(Other System Number (019a, 035a|z) search using the ctyh number].

  2. Check the Voyager record for a 948 recon note.

    • If there is a 948 recon note, mark the card with an x in the upper left hand corner and return it to the box.

    • If there is no 948 recon note, check the stacks for a duplicate item.

      1. If there is a duplicate item, add a second MFHD and item record.

      2. Mark the card with an x in the upper left hand corner and return it to the box.

2. RLIN record found for a backlog copy.

Procedure:

  1. Search in Voyager for the record. There should be two records, one Recon record and one record for the backlog copy.

  2. Write down the bib number for the Recon record (or copy the bib number from Export Q).

  3. Minimize the Recon record.

  4. Get the holdings of the Backlog record.

  5. Click on record, select “Relink holdings to bibliographic …”

  6. Type in the Recon bib number in the “enter the new bib id” box (or paste it in from Export Q) and click on OK.

  7. Check under Hierarchy to see that the holdings record for the backlog copy, with its item record, is now linked to the Recon bib record.

  8. Suppress the backlog bib record and write down the bib number on a list of records to be deleted.

  9. Search for the backlog record in RLIN and delete it.

  10. Mark the card with an x in the upper left hand corner and return it to the box.

  11. Retrieve duplicate item from backlog. Generally, insert "DUP" slip, and route to Nanette's review shelf. If signed by author, indicate this in 590 and 692 bibliographic fields, add second copy statement to MFHD, and route item to LSF.

Templates/Examples:

590:: $a SMLJUD Copy [2]: Presentation inscription of [Author] to [so-and-so].
692:14: $a [Author] $x Presentation inscription.

590:: $a SMLJUD Copy [2]: Signed by [Author].
692:14:[Author] $x Autograph.

[For our purposes, no need to create 692 for recipient unless well-known figure]

3. If you find a GEAC record:

Procedure:

  1. Relink the Item record from the Geac record to the Recon record

  2. Suppress the Geac record

  3. Write down the bib number of the Geac record on a list of records to be deleted.

4. Records with note: “not in NAF” on itemized box invoices

Procedure:

  1. Check for authority records in Voyager and in LCDB.

  2. Make a list of records with this note for Daniel.

5. Miscellaneous problems:


| Hebraica Cataloging Team |

Copyright © 2005 Yale University Library
This file last modified 07/07/05
URL: http://www.library.yale.edu/cataloging/hebraicateam/recon.htm