Policies for Bibliographic
Records for Materials Transferred to the Library Shelving Facility
1. GENERAL PRINCIPLES
FOR BOOKS AND SPECIAL COLLECTIONS
title must have an appropriate bibliographic and MARC holdings
(MFHD) record in Orbis.
record guidelines are defined for books and manuscript collections.
item transferred to LSF must have an item record attached to the
matching bibliographic record.
must not be Voyager specific.
- Review public
notes in the MFHD (852 $z; equivalent to 'um' notes
in NOTIS); if the note is system-specific, it should
be deleted or re-worded in system-general terms; public
notes that only apply to the original location should
- Do not reference
Voyager ID numbers
- All temporary locations
must be removed from item records before an item is transferred.
- An item identified for
LSF at point of acquisition will receive no special priority or
- No circulation activity
will be performed as part of the transfer process.
- Transfer all copies
of a particular edition and correct MFHDs to accurately reflect
2. SERIALS AND MULTI-VOLUME
serial or multi-volume set must have a MFHD which indicates:
record for each volume includes enumeration/chronology attached
to the correct MFHD.
If a title has already been
split because some volumes are in Mudd and some are located in a school
or departmental library, the following guidelines must apply to the
copy being transferred to the LSF.
sets are transferred in their entirety (no split sets).
and serials for which we have a current subscription, standing
order, or through some other arrangement we expect to receive
additional volumes, are not candidates for transfer.
titles are transferred in their entirety. If a serial has undergone
title changes, all the volumes represented on a particular title
(bibliographic record) must be transferred together.
and recommended for school and departmental library pamphlet collections:
individual pamphlets as they are identified through the generation
cases where the individual pamphlets in a box are represented
by title level records, the box level records will no longer be
used to describe a collection and will be suppressed in Orbis.
Original document created: 5/5/99 by Joan Swanekamp.
Rev. 7/1/99, 11/1/99
Updated for Voyager: Mar 28 2003 by Richard Sarcia
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|Last revision: 12 April 2000
06/18/2003 9:33 AM