| Problem | Solution | Who |
| Incorrectly formatted call number (e.g., there is only a semicolon
in the $c).
Example: $b RA1053;K78;1822 $c ; |
Correct the call number format (otherwise they won't index properly). | D |
| Call number in copy holdings record lacks the ;(LC) although it appears on the spine label. | Ignore. | B |
| "Copy #" appears on the spine label, but not in the copy holdings record. | Ignore. Do not add the copy number to the copy holdings record. | B |
| Typo in the final date portion of a call number in the copy holdings
record.
Example: year recorded in Orbis as 19875 instead of 1975. |
Correct the typo. | D |
| Possible typo in full-level record call number. | Verify bibliographic information by comparing book to bibliographic record. If they match, assume the call number in the full-level record is correct, and cross off the call number on the book's label. If they do not match, return book to shelf. | D |
| Problem | Solution | Who |
| Volume number appears on spine label, but not in copy holdings record. For a complete set, all volumes in hand. (For example: the 300 field shows that the item's extent is 10 v., and all 10 volumes are found.) | Verify/Enter volume numbering in enum/chron field of item record; Create MHLD if necessary. | D |
| Volume number appears on spine label, but not in copy holdings record. For an open volume entry with no MHLD, or an incomplete set with no MHLD. | Lack of MHLD indicates recon is not yet complete. Send back to shelf, unless holdings information is readily available for MHLD creation. | D |
| Volume number appears on spine label, but not in copy holdings record. For an open volume entry with an MHLD, or an incomplete set with an MHLD; All volumes in hand and all volumes being transferred. | Verify/Enter volume numbering in enum/chron field of item record. | D |
| Problem | Solution | Who |
| Item ID not found in index. | Use barcode on book to create an item record on full-level record. | B |
| Could not create item record. | Verify that full-level record or copy statement is not suppressed. If it is, search for appropriate record, and/or unsuppress. | D |
| Item still checked out (returned to stacks without being checked in). | Have Circulation Department staff check item back in. | Circ |
| Problem | Solution | Who |
| Multiple copies found (not listed on pick slip). | Verify that all copies are represented on the copy holdings record. If not, create copy statements as appropriate. Send all copies found to LSF. | D |
| Two different books with same call number found. | Compare bibliographic information; Select matching book. | D |
| Two or more books bound together (only one is selected). These can sometimes but not always be identified by the presence of a 501 or 590 note indicating that there is more than one book bound together. | Send if there are full-level records for all books. If full-level records not in Orbis for all books, send back to shelf. All records' location codes must be changed to the appropriate LSF location code. | D |
| Analytics. Record is or should be represented by both a serial and one or more monograph records. These can be identified on the pick slips by a volume number as the last element of the call number (not counting ;(LC)). | Send back to shelf those already pulled. Do not pick any others from shelf. | D |
| Book is represented in Orbis by a provisional-level record, and there is a typo in Orbis provisional record call number. | Verify that you have the correct provisional record by comparing the item ID (barcode #) on the book to the item ID in the item record. If it matches, relink. Send back to shelf or to LSF as appropriate. | B |
| All copies listed on copy holdings record for that location were not found and there are no item records for those not found. | Suppress the copy statement of those copies not found by entering a "Z" in the class code. | D |
| Problem | Solution | Who |
| Analytics. Record is or should be represented by both a serial and one or more monograph records. These can be identified on the pick slips by a volume number as the last element of the call number (not counting ;(LC)). See: http://www.library.yale.edu/cataloging/lsf/serials.htm | Send back to shelf those already pulled. Do not pick any others from shelf. | D |
| Volumes listed in the MARC holdings record are missing at the time of transfer. | Record missing volumes as described in the following document: http://www.library.yale.edu/cataloging/lsf/missing.htm | D |
| Last revision: 13 April 2000
Contact: Rebecca Mugridge at rebecca.mugridge@yale.edu URL: http://www.library.yale.edu/cataloging/lsf/lsfprobres.htm |