Bibliographic and Holdings Record for Serials Transferred to LSF
Each serial transferred
to the Library Shelving Facility must have a bibliographic record
that complies with current Yale cataloging standards and policies
for the Library's online catalog. In addition, the existence, status,
and location of each item must be accurately reflected in the MFHD
and item records. This memo also addresses policies and procedures
for monographic series analytics transferred to the Library Shelving
Bibliographic Record (in the Leader encoding level "blank:
Complete and verified
bibliographic access points
Subject access points,
Bibliographic Record (encoding level 7)
- Required Fixed Fields
in Leader and 008:
level use s (Serial)
Level use 7 (Minimal level)
form use a, i, <blank> as appropriate
h T75.N48 i Y255 204-280 (LC)+ m Oversize
||8 0 a
Example of Indicator
1 coded 7 (localyale)
smly h A42d i 94 917,etc. 2 localyale z
Request by the volume number of the main series.
||8 0 a
||8 0 a
2 is always coded 1
the following subfields:
location code <ORIGINAL LOCATION>
number, classification part
number, item or cutter part
number prefix; location or size stamps
number suffix; e.g. Oversize
note; e.g. all kinds of staff notes
note; equivalent to "um" note in ORBIS 1
of scheme, introduced by Indicator 1 code 7; e.g. "localyale"
The title cannot be transferred
to LSF if the b location code is "Withdrawn."
The MFHD 86x fields
may include one or more of the following designations: volumes,
parts, dates in accordance with Yale implementation of the ANSI
(American National Standards Institute) Z39.44-1986, American
National Standard for Information Sciences - Serials Holdings
Statements, Level 4.
Please refer to the
document below for detail:
Creating and Editing
MARC Holdings Records for Serials in Orbis:
Item records must have
the appropriate information in the following fields:
- Item Type is marked
by one of the three codes: lsfc, lsfi, or lsfr
- Enum/Chron must be
- Data in both enum.
and chron. should agree with the information shown in MFHD 86x
An existing serial set
can be split only after consultation with the Chief Catalog Librarian.
On those occasions when a holdings are split, the current standards
and practices that have been established for the Recon project will
- Each segment (part)
of the volume holdings will have its own MHFD with the appropriate
- Each location's MFHD
must reflect the volume holdings held by the location.
- Every volume listed
in a given MFHD must be represented by an item record linked to
the same MFHD.
Each analytic item record
must be linked to the correct MFHD; the MFHD 852 b should record
the original location. LSF software will take care of the
location update only if the original location is recorded. The
MFHD should in turn be linked to the correct full bibliographic record.
Classed together series
cannot be split without consulting the Chief Catalog Librarian.
Analyzed series, full and
provisional, will have the appropriate treatment code in the x
subfield of MFHD of the "serial cover record" (sometimes
referred to as "serial record" or "series record"
henceforth referred to as "serial cover record"):
fully analyzed series.
and "classed separately".
analyzed". Equivalent to "anal (mono only)".
Fully analyzed series (classed
- Each item must be linked
to its individual analytical title.
- No items should be linked
to the serial cover record
- Each title must have
correctly formatted tracings: 4xx and/or 830 fields. Correct tracings
will insure that each title is correctly listed under the serial
cover record in Web Voyage.
Partially analyzed series:
- All items should be
linked to the serial cover record. This practice will eliminate
the problem of having some items linked to individual analytical
records and other items linked to the serial record.
- Analyzed titles must
have correctly formatted tracings: 4xx and/or 830 fields. Correct
tracings will insure that each title is correctly listed under the
serial cover record in Web Voyage.
In general, serial title
changes are handled through appropriate successive-entry cataloging.
Each title change should be represented by its own bibliographic record
and appropriate 78X linking fields should be present in all related
bibliographic records. A successive-entry record must be created or
updated for any title change that is not represented by an appropriate
bibliographic record but only reflected in the x subfield of
MFHD 852 and/or 86x fields in ORBIS2. In the case of a latest-entry
record, all title changes appearing on the items in hand, or reflected
in Yale holdings, must be verified and recorded in corresponding 247
Notes regarding serial
title changes should be deleted from subfield "z"
in MFHD 852 and 86x fields.
with" <NOTE: bound withs will not be transferred to LSF until
the procedure for item records has been standardized>
For older bound volumes
containing issues from previous and following titles:
- A bibliographic record
should be present for each title.
- "Bound with"
notes should be removed from |z in the MARC holdings record and
relocated to a 590 field in both of the related bibliographic records.
This practice is in agreement with that of the recon project.
1 (Web Voyage staff view)
000 01210cas 2200289
008 970721d19871994ctuwn 0 a0eng d
035 __ |9 FLD6102YL
040 __ |a CtY |c CtY
130 0_ |a Bulletin (Yale University. Council of Engineering)
245 10 |a Bulletin / |c Yale University, Council of Engineering.
260 __ |a New Haven, CT : |b The Council, |c 1987-1994.
300 __ |a v. ; |c 28 cm.
310 __ |a Weekly (during the academic year)
362 0_ |a No.1 (Nov. 2, 1987)-no.280 (Dec. 5, 1994)
590 __ |a ENGN: Nos.1 (Nov. 2, 1987)-no.
203(Dec. 21, 1992) are bound with Newsletter (Yale University. Council
500 __ |a Title from caption.
610 20 |a Yale University. |b Council of Engineering |v Periodicals.
650 _0 |a Engineering |z Connecticut |z New Haven |x Study and teaching
( Higher) |v Periodicals.
650 _0 |a Engineering |x Study and teaching (Graduate) |z Connecticut
|z New Haven |v Periodicals.
730 0_ |a Newsletter (Yale University. Council of Engineering)
710 2_ |a Yale University. |b Council of Engineering.
785 00 |7 Bulletin (Yale University. Faculty of Engineering)
927 __ |a 9708RO
928 __ |a AC042999
948 __ |a as/rtp
2 (Web Voyage staff view):
000 01136cas 2200361
008 880905c19889999enktr p 0uuua0eng d
010 __ |a 88656261
022 __ |a 0028-5048
035 __ |a (OCoLC)ocm18445070
035 __ |9 FGE6087YL
040 __ |a ViU |c ViU |d DLC |d N |d MH |d FU |d DLC |d NST
042 __ |a lc
043 __ |a e-uk---
050 00 |a L16 |b .N47
245 00 |a New era in education.
260 00 |a London : |b World Education Fellowship, |c c1988-
300 __ |a v. : |b ill. ; |c 30 cm.
310 __ |a Three times a year
350 __ |a £10
362 0_ |a Vol. 69, no. 1 (June 1988)-
500 __ |a Title from cover.
550 0_ |a Journal of the World Education Fellowship.
590 __ |a MUDD: v.69(1988) bound with v.68(1987)
under the earlier title
650 _0 |a Education |v Periodicals.
650 _0 |a Education |z Great Britain |v Periodicals.
650 _0 |a International education |v Periodicals.
710 2_ |a World Education Fellowship.
780 00 |t New era (Mayfield, East Sussex, England) |x 0028-5048 |w
(DLC) 85643652 |w (OCoLC) 2407644
927 __ |a 9301
928 __ |a AC031397
948 __ |a SOC:2
Example 3 (Web
Voyage Staff view):
000 00665cas 2200229
008 880413c19849999gw uu p 0uuub0ger d
010 __ |a sn 87018438
035 __ |a (CStRLIN)CTYG88-S360
035 __ |9 ADE5058YL
040 __ |a MH |c MH |d MH
042 __ |a lcd
090 __ |a HM5 |b .S6953 2- (LC)
245 00 |a Soziologische Revue. |p Sonderheft.
260 00 |a München : |b R. Oldenbourg, |c -
300 __ |a v. ; |c 24 cm.
362 0_ |a 1 (1984)-
590 __ |a SML : Vol. 1, 1984, is bound with
Soziologische Revue, v. 7, 1984.
500 __ |a Each issue has also a distinctive title.
650 _0 |a Sociology |v Periodicals.
928 __ |a AC031297
Original document created: 12 April 2000 by Rebecca Mugridge
Updated for Voyager: 11 December 2002 by Maria P. Hunenko
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18-Jun-2003 10:12 AM