|Using Macro Express|
Macro Express at Yale Home Page July 2010
Copying a Text Macro
Use for routine macros where the only change is to the text. First of all, if you need a particular text for a batch of orders, you can always go into an existing text macro and change the text. However, if you need to use multiple texts repeatedly to process a batch, you have the option of using the copy macro function to create a separate text macro. Instructions:
Scenario: Acquisitions macro to type the text Invoice exists. You want to create a macro to type Purchase Order.
1. Determine the key sequence the macro will map to. The key sequence should begin with "Ctrl-Shift": that initial sequence is reserved for custom macros. If you use another sequence, you may conflict with a previously created macro.
2. Now click on the Macro Express icon to open the Macro Explorer editing window.
3. Find and select (single click) the macro to be copied (Invoice).
4. Having selected the macro to be copied, do one of the following:
5. The Copy Macro window will open. Verify that the Default Activation: Hot-Key has been selected. Click the cursor in the Select a Hot Key box. Type the key sequence you have decided on. In this scenario, you would type Ctrl-Shift-y. Verify in the window that you have selected the intended key sequence. Click OK.
6. A copy of the original macro will now be listed (the name of the original macro preceded by "Copy of"). If you have difficulty finding it, click on the Nickname bar to arrange the macros alphabetically and look under C. Double click the Copy of <macro> line to perform the edits.
7. When you double click the Copy of <macro> line, the Scripting Editor will open. First click on the Properties tab to open Properties:
8. In the Properties window, replace the Nickname: Copy of <Macro> with the name of the new macro. In this scenario, Purchase Order. Then, click on the Script tab.
9. Clicking the Script tab will re-open the Scripting Editor window. In the Macro Script window on the right side, double click on Text Type: [text].
10. In the Text Type window, replace the text. Then click OK.
10. When you click OK, the Scripting Editor window will re-open. Clicking OK does not save the macro. You can save in a number of ways:
Last revised: July 27, 2010 , © 2010 Yale University Library
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