Yale University Library Cataloging Documentation

Manuscript Cataloging Guidelines

Variable Data Fields: 1XX

Field Guidelines
1XX Collection Single Manuscript Additional Guidelines: Beinecke
100 Collection Single Manuscript Additional Guidelines: Beinecke
110 Collection Single Manuscript Additional Guidelines: Beinecke
111 Collection Single Manuscript Additional Guidelines: Beinecke
130 Collection Single Manuscript Additional Guidelines: Beinecke

An 1XX field is required if a creator of the collection can be identifed.

See also Single Manuscript Instructions.
See also 1XX: Additional Guidelines: Beinecke


100 (Main Entry - Personal Name)

Repeatable: no
Indexed: Keyword
Additional Public Indexes: Author
Additional Staff Indexes: Staff Name Headings or Staff Name/Title Headings
Orbis Public Display Constant: Author
Punctuation: Ends with a mark of punctuation or a closing parenthesis. If final subfields are subfield ‡2, ‡3, ‡4, or ‡5 a mark of punctuation precedes those subfields

Indicators:
1st
0 Forename
1 Surname
3 Family name
2nd
none

Subfields:
‡a Personal name
‡b Numeration
‡c Titles and other words associated with a name
‡d Dates associated with a name
‡e Relator term
‡q Fuller form of name

Instructions:

See also:
100: Additional Guidelines: Beinecke

Use for a personal name of the creator of the collection. Search Orbis and the Library of Congress authority file for an authority record, and use this form if one exists. If no authority record exists, create a heading in accordance with RDA rules and LC interpretations. Consult a NACO cataloger in your unit and the Authority Control at Yale website for guidelines on when a new authority record should be created.

RDA rules and LC interpretations:

Personal names

‡d Dates:

Birth date: required if known.
Only birthday known, or still living: ‡d [yyyy]- 

Death date: required if applicable and known.
Only death date known: ‡d -[yyyy]

To break a conflict, use the following standard terms as appropriate, for any century, spelling out all terms:
[yyyy] [Month] [dd]
approximately [yyyy]
active [yyyy]
active approximately [yyyy]

‡q Fuller form of name: required only to break a conflict not resolved by dates

‡c Titles and other words associated with a name

Required if applicable and known: Jr., Sr.; titles for saints, religious office, nobility
Use of terms of honor, such as Sir, Dame, Esq.: will be required if applicable, pending addition to RDA, projected for 2013 April.

To break a conflict not resolved by dates or titles, use a profession or occupation, capitalized and in parentheses:
‡c ([Occupation])

‡e Relator term

Optionally use the term"collector" to identify a person who assembled a collection but did not create the materials in it:
‡a [Name], ‡d [yyyy]-[yyyy], ‡e collector.

As of 2013 January, some LCAF records reflect interim RDA decisions, such as use of born/died instead of hyphens. Use these LCAF records as is.

Family names

‡a Name

Type of family: required, using one of the following terms: Family, Dynasty, Royal house, Clan
Use standard form: ‡a [Name] ([Type]).

‡c, ‡g, ‡d Qualifiers

Use as appropriate to break conflicts:
‡a [Name] (Family: ‡c [Place])
‡a [Name] (Family: ‡g [Name], ‡d [yyyy-yyyy])

Do not use RDA headings for family names in 600; instead use the form established in LCSH, or create a heading in conformance with LCSH.

Examples:
100 1_ ‡a Comfort, Aaron Ivins, ‡d 1827-1915.
100 1_ ‡a Austin, Stephen F. ‡q (Stephen Fuller), ‡d 1793-1836.
100 1_ ‡a Barbé-Marbois, François, ‡c marquis de, ‡d 1745-1837.
100 0_ ‡a Victoria, ‡c Queen of Great Britain, ‡d 1819-1901.
100 1_ ‡a Spender, Stephen, ‡d 1909-
100 1_ ‡a Smith, John, ‡d -1773.
100 1_ ‡a Smith, John, ‡d active 1719–1758.
100 1_ ‡a Smith, John, ‡d active approximately 1719–1758.
100 1_ ‡a Smith, John, ‡d 1719-approximately 1758.
100 1_ ‡a Frazer, John ‡c (Architect)
100 1_ ‡a Morgan, John Pierpont, ‡d 1837-1913, ‡e collector.
100 3_ ‡a Gregory (Family)
100 3_ ‡a James (Family : ‡c Summerton, S.C.)
100 3_ ‡a Peale (Family : ‡g Peale, Charles Willson, 1741–1827)
100 3_ ‡a Medici (Royal house : ‡g Medici, Lorenzo de', 1449–1492)

Return to:
1XX top
Manuscript Cataloging Guidelines
Appendix A: Single Manuscript Instructions
Beinecke Manuscript Cataloging Manual


110 (Main Entry - Corporate Name)


Repeatable: no
Indexed: Keyword
Additional Public Indexes: Author
Additional Staff Indexes: Staff Name Headings or Staff Name/Title Headings
Orbis Public Display Constant: Author
Punctuation: Ends with a mark of punctuation or a closing parenthesis. If final subfields are subfield ‡2, ‡3, ‡4, or ‡5 a mark of punctuation precedes those subfields

Indicators:
1st
0 Inverted name
1 Jurisdiction name
2 Name in direct order
2nd
none

Subfields:
‡a Corporate name or jurisdiction name as entry element
‡b Subordinate unit

Instructions:

Use for the name of a corporate body that created the collection. Search Orbis and the Library of Congress authority file for an authority record, and use this form if one exists. If no authority record exists, create a heading in accordance with RDA rules and LC interpretations. Consult a NACO cataloger in your unit and the Authority Control at Yale website for guidelines on when a new authority record should be created.

RDA rules and LC interpretations:

‡b Subordinate unit: spell out Department

Examples:
110 2_ ‡a Hudson's Bay Company.
110 1_ ‡a California. ‡b Governor (1975-1983 : Brown)
110 1_ ‡a South Dakota. Department of Public Safety (1973–1984)
110 2_ ‡a Beinecke Rare Book and Manuscript Library.
110 2_ ‡a Yale University. ‡b Library.
110 1_ ‡a South Dakota. Department of Public Safety (1973–1984)

Return to:
1XX top
Manuscript Cataloging Guidelines
Appendix A: Single Manuscript Instructions
Beinecke Manuscript Cataloging Manual


111 (Main Entry - Meeting Name)


Repeatable: no
Indexed: Keyword
Additional Public Indexes: Author
Additional Staff Indexes: Staff Name Headings or Staff Name/Title Headings
Orbis Public Display Constant: Author
Punctuation: Ends with a mark of punctuation or a closing parenthesis. If final subfields are subfield ‡2, ‡3, ‡4, or ‡5 a mark of punctuation precedes those subfields

Indicators:
1st
0 Inverted name
1 Jurisdiction name
2 Name in direct order
2nd
none

Subfields:
‡a Meeting name or jurisdiction name as entry element
‡c Location of meeting
‡d Date of meeting
‡e Subordinate unit

Instructions:

Use for the name of a conference or meeting name that created the collection. Search Orbis and the Library of Congress authority file for an authority record, and use this form if one exists. If no authority record exists, create a heading in accordance with RDA rules and LC interpretations. Consult a NACO cataloger in your unit and the Authority Control at Yale website for guidelines on when a new authority record should be created.

RDA rules and LC interpretations:

‡a Name: if needed for clarity, add: (Conference)

‡d Date: frequency (such as annual or biannual) is required if applicable

Examples:
111 2_ ‡a Panama-Pacific International Exposition ‡d (1915 : ‡c San Francisco, Calif.)
111 2_ ‡a BTR (Conference) (2nd : 2002 : University of New Mexico)
111 2_ ‡a International Whaling Commission. ‡b Annual Meeting.

Return to:
1XX top

Manuscript Cataloging Guidelines
Appendix A: Single Manuscript Instructions
Beinecke Manuscript Cataloging Manual


130 (Main Entry - Uniform Title)

See:
130: Single Manuscript
130: Additional Guidelines: Beinecke


Return to:
1XX top
Manuscript Cataloging Guidelines
Appendix A: Single Manuscript Instructions
Beinecke Manuscript Cataloging Manual


This document maintained by Karen Spicher
Last revised 2/18/2013