Variable Data Fields: 3XX
|300||Collection||Single Manuscript||Additional Guidelines: Beinecke|
|351||Collection||Single Manuscript||Additional Guidelines: Beinecke|
Orbis Public Display Constant: Description
Punctuation: Ends with a period unless another mark of punctuation or closing parenthesis is present.
‡b Other physical details
‡e Accompanying material
‡f Type of unit
‡g Size of unit
‡3 Materials specified
300: Single Manuscript
300: Additional Guidelines: Beinecke
Subfield ‡a is required. Subfield ‡f is optional. Subfield ‡3
specifies materials when multiple 300 fields are used. Other subfields are
not used for collections, but may be used for cataloging single items. Subfield
‡c is required for single items.
The 245 and 300 fields should match, both describing either a collection or a single item.
Always use subfield ‡a, and include at least the number of linear feet. Rounding of numbers and extent of decimal points are determined by local practice. If only subfield ‡a is used, also include the term "linear feet," the number of boxes, and, optionally, the number of other storage formats. Do not abbreviate words.
To calculate footage based on size and number of boxes, use local procedures, or use a linear footage calculator.
300 __ ‡a 10.50 linear feet
300 __ ‡a 10.5 linear feet (5 boxes)
300 __ ‡a 10 linear feet (5 boxes) + 2 broadside folders.
Broadsides are not included in the linear footage.
300 __ ‡a 49.6 linear feet (52 boxes, 12 rolled maps, 74 broadside folders)
Rolled maps and broadsides are extensive, and are therefore included in linear footage.
Type of unit (‡f)
Optionally, use subfield ‡f, following subfield ‡a. If both subfields ‡a and ‡f are used, only the number of linear feet is included in ‡a; the term "linear feet," and, optionally, the number of boxes of other storage formats, are included in ‡f.
300 __ ‡a 3.75 ‡f linear feet (10 boxes)
300 __ ‡a 0.21 ‡f linear feet (1 box) + 1 portfolio.
Manuscript Cataloging Guidelines
Appendix A: Single Manuscript Instructions
Beinecke Manuscript Cataloging Manual
Orbis Public Display Constant: Organization
Punctuation: Ends with a period.
‡3 Materials specified
351: Additional Guidelines: Beinecke
Use to list series in a collection. Wording is determined by local practice. Separate series by periods. If a collection is arranged in series, use only subfield ‡a; do not use subfield ‡b.
351 __ ‡a Organized into three series: I. Writings, 1915-1961. II. Correspondence, 1910-1954. III. Personal Papers, 1900-1957.
Use to indicate alphabetical, chronological, or other arrangement for a small collection not organized into series.
245 10 ‡a Jane Doe correspondence.
351 __ ‡b Arranged chronologically.
Materials specified (‡3)
Use to indicate a specific part of collection described in this field. Do not use punctuation between ‡3 and ‡b, so that these will display as one sentence in the OPAC.
245 10 ‡a Jane Doe correspondence and drawings.
351 __ ‡3 Correspondence ‡b arranged chronologically
maintained by Karen Spicher
Last revised 11/19/2012