Yale University Library Cataloging Documentation

Manuscript Cataloging: Guidelines for Collection-Level Records

Variable Data Fields: 7XX

7XX Fields: General Instructions
700 (Added Entry - Personal Name)
710 (Added Entry - Corporate Name)
711 (Added Entry - Meeting Name)
730 (Added Entry - Uniform Title)
740 (Added Entry - Uncontrolled Related/Analytical Title)
773 (Host Item Entry)

Repeatable: yes
Indexed: Keyword
Additional Public Indexes: Author, Author Sorted by Title
Additional Staff Indexes: Name, Title, Staff Name and Name/Title
Orbis Public Display Constant: Also Listed Under
Punctuation: Ends with a mark of punctuation or a closing parenthesis. If final subfields are subfield |2, |3, |4 or |5 a mark of punctuation precedes those subfields.

Indicators:
1st
0 Forename
1 Surname
3 Family name
2nd
b/ No information added
2 Analytical entry

Subfields:
|a Personal name
|b Numeration
|c Titles and other words associated with a name
|d Dates associated with a name
|t Title of a work
|e Relator term

Instructions:
Use primarily to identify a secondary creator or collector responsible for assembling a collection, or an author, coauthor, illustrator, editor, and title of a work contained in a collection. For subfield |t, use the authorized uniform title, or a title that does not conflict with authorized headings and conforms to AACR2. Omit initial articles in titles.

See also100 (Main Entry - Personal Name) and 600 (Subject Added Entry - Personal Name).

Examples:

100 1b/ |a Wolfe, Alfred.
245 10 |a Alfred and Bernard Wolfe papers, |f 1922-1995.
700 1b/ |a Wolfe, Bernard.
(secondary creator of collection)

100 1b/ |a Serge, Victor, |d 1890-1947.
245 10 |a Victor Serge papers, |f 1912-1994 |g (bulk 1936-1947)
351 b/b/ |a Organized into five series: I. Correspondence, 1934-1947. II. Writings, 1912-1947. III. Subject Files, 1935-1947. IV. Personal Papers and Memorabilia, 1916-1947. V. Materials Collected by Vlady Kibalchich, 1949-1994.
700 1b/ |a Kibalchich, Vlady, |e collector.
(secondary collector responsible for part of collection)

100 1b/ |a Hardy, Thomas, |d 1840-1928.
245 10 |a Thomas Hardy collection, |f 1873-1929.
520 b/b/ |a Letters by Thomas Hardy to various parties including J. M. Barrie, Arthur Locker, and Charles S. Prideaux, along with letters from his wives, Emma and Florence; manuscripts of writings by Hardy, including the complete holograph draft of "Far from the Madding Crowd", and a photograph of Hardy.
700 12 |a Hardy, Thomas, |d 1840-1928. |t Far from the madding crowd.
(author/title for work contained in the collection)

100 1b/ |a A., David, |d 1928-
245 10 |a David A. Holocaust testimony (HVT-1153) |h [videorecording] |c interviewed by Dana L. Kline and Lawrence L. Langer, |f March 3, 1989.
700 1b/ |a Langer, Lawrence L., |e interviewer.
700 1 b/ |a Kline, Dana L., |e interviewer.

Repeatable: yes
Indexed: Keyword
Additional Public Indexes: Author, Author Sorted by Title
Additional Staff Indexes: Name, Title, Staff Name and Name/Title
Orbis Public Display Constant: Also Listed Under
Punctuation: Ends with a mark of punctuation or a closing parenthesis. If final subfields are subfield |2, |3, |4 or |5 a mark of punctuation precedes those subfields.

Indicators:
1st
0 Inverted name
1 Jurisdiction name
2 Name in direct order
2nd
b/ No information provided
2 Analytical entry

Subfields:
|a Corporate name or jurisdiction name as entry element
|b Subordinate unit
|c Location of meeting
|d Date of meeting or treaty signing
|e Relator term

Instructions:

Use first indicator 1 when the corporate name begins with a place. For subfield |t, use the authorized uniform title, or a title that does not conflict with authorized headings and conforms to AACR2. Omit initial articles in titles. For headings without authority records, identify the geographic location in parentheses, if possible.

See also 110 (Main Entry - Corporate Name) and 610 (Subject Added Entry - Corporate Name).

Repeatable: yes
Indexed: Keyword
Additional Public Indexes: Author, Author Sorted by Title
Additional Staff Indexes: Author, Author Sorted by Title
Orbis Public Display Constant: Also Listed Under
Punctuation: Ends with a mark of punctuation or a closing parenthesis. If final subfields are subfield |2, |3, |4 or |5 a mark of punctuation precedes those subfields.

Indicators:
1st
0 Inverted name
1 Jurisdiction name
2 Name in direct order
2nd
b/ No information provided
2 Analytical entry

Subfields:
|a Meeting name or jurisdiction name as entry element
|c Location of meeting
|d Date of meeting
|e Subordinate unit

Instructions:
For subfield |t, use the authorized uniform title, or a title that does not conflict with authorized headings and conforms to AACR2. Omit initial articles in titles.

See also 111 (Main Entry - Meeting Name) and 611 (Subject Added Entry - Meeting or Conference).

Examples:

Repeatable: yes
Indexed: Keyword
Additional Public Indexes: Title
Additional Staff Indexes: Title, Staff Title
Orbis Public Display Constant: Also Listed Under
Punctuation: Ends with a mark of punctuation or a closing parenthesis. If final subfields are subfield |2, |3, |4 or |5 a mark of punctuation precedes those subfields.

Indicators:
1st
0-9 Number of nonfiling characters present
2nd
b/ No information provided
2 Analytical entry

Subfields:
|a Uniform title
|t Title of a work

Instructions:
See also 630 (Subject Added Entry - Uniform Title Heading).

Examples:
730 0b/ |a Bible.
730 0b/ |a Independent Whig (Norwalk, Conn.)

Repeatable: yes
Indexed: Keyword
Additional Public Indexes: Title
Additional Staff Indexes: Title
Orbis Public Display Constant: Also Listed Under
Punctuation: Ends with a period unless another mark of punctuation or closing parenthesis is present.

Indicators:
1st
0-9 Number of nonfiling characters present
2nd
b/ No information provided
2 Analytical entry

Subfields:
|a Uncontrolled related\analytical title

Instructions:
Use for uncontrolled related titles mentioned in the 520 (Summary, etc.), or for analytical titles used as an added entry. Omit initial articles.

Examples:
245 10 George Baehr papers, |f 1915-1978 (inclusive)
520 b/b/ ...These papers form part of the Contemporary Medical Care and Health Policy Collection.
740 0b/ |a Contemporary Medical Care and Health Policy Collection.

245 00 |a Patent medicine almanacs, |f 1843-1966.
520 b/b/ |a Almanacs issued annually by American companies to promote the sale of proprietary and other medicines.
740 02 |a Agricultural and family almanac.
740 02 |a Almanac and guide to health.
740 02 |a Almanac and weather forecasts.

Currently not used. Instead, use 580 (Linking entry complexity note) to describe relationship to a larger collection.

Formerly used for information concerning the host item for a component part of subunit described in the record.

Example of former use:
773 0b/ |7 nnbc |t Fortunoff Video Archive for Holocaust Testimonies. |w (CStRLIN)CTYV88-A78

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This document maintained by Karen Spicher
Last revised 2/1/2006