Yale University Library Cataloging Documentation

Manuscript Cataloging Guidelines

 

Variable Data Fields: 8XX

Field Guidelines
852 Collection Single Manuscript Additional Guidelines: Beinecke
856 Collection Single Manuscript Additional Guidelines: Beinecke

852 (Location)
Required

Repeatable: yes
Indexed: Keyword
Orbis Public Display Constant: none
Punctuation: No mark of punctuation

Indicators:
1st (shelving scheme)
_ No information provided
2nd (shelving order)
_ No information provided

Subfields:
‡a Location (custodian or owner)
‡b Sublocation or collection
‡e Address

Instructions:

See also:
852: Additional Guidelines: Beinecke

Use to record location of the repository.Use of subfields, content, and wording are determined locally. This information was formerly recorded in the 851 field, which is now obsolete.

Note that this 852 field appears in the bibliographic record. A separate 852 field containing the call number appears in the mfhd record.

Examples:
852 __ ‡a Beinecke Rare Book and Manuscript Library, Yale University, New Haven, CT
852 __ ‡a Manuscripts and Archives, ‡b Yale University Library, ‡e Box 208240, New Haven, CT 06520-8240

Return to:
8XX top
Manuscript Cataloging Guidelines
Appendix A: Single Manuscript Instructions
Beinecke Manuscript Cataloging Manual


856 (Electronic Location and Access)

Repeatable: yes
Indexed: Keyword
Orbis Public Display Constant: none [was "Electronic version" before 1/07]
Punctuation: No mark of punctuation

Indicators:
1st
_ No information provided
4 HTTP
2nd
_ No information provided
2 Related resource

Subfields:
‡3 Materials specified
‡u Uniform resource identifier [URL or URN]

Instructions:

See also:
856: Additional Guidelines: Beinecke

Use to create a link from the OPAC to a file in the Yale Finding Aid database or in another database.

Subfield ‡3 contains text that will be hyperlinked in the OPAC. Use locally-determined text that informs readers about the content of the linked information, such as "View finding aid for a description and list of collection contents." If more than one file or database is associated with the catalog record, enter multiple 856 fields, with text in each subfield ‡3 identifying the links. Use subfield ‡z for a public note, such as instructions for paging.

Examples:
856 42 ‡3 View a description and list of collection contents in the Yale Finding Aid Database ‡u http://hdl.handle.net/10079/fa/beinecke.jobaker
856 42 ‡3 View finding aid for a description and list of collection contents ‡u http://hdl.handle.net/10079/fa/mssa.ms.1841
(links to Finding Aid Database)
856 41 ‡3 Sample images available ‡u http://beinecke.library.yale.edu/dl_crosscollex/callnumSRCHXC.asp?WC=N&SS=N&CN=zzc10_864un
(link to Beinecke Digital Library)


Return to:
8XX top
Manuscript Cataloging Guidelines
Appendix A: Single Manuscript Instructions
Beinecke Manuscript Cataloging Manual

This document maintained by Karen Spicher
Last revised 11/19/2012