Yale University Library Cataloging Documentation

Manuscript Cataloging: Guidelines for Collection-Level Records

 

Variable Data Fields: 8XX

852 Location
856 Electronic Location and Access

852 (Location)
Required

Repeatable: yes
Indexed: Keyword
Orbis Public Display Constant: none
Punctuation: No mark of punctuation

Indicators:
1st (shelving scheme)
b/ No information provided
2nd (shelving order)
b/ No information provided

Subfields:
|a Location (custodian or owner)
|b Sublocation or collection
|e Address

Instructions:
Use to record location of the repository.Use of subfields, content, and wording are determined locally. This information was formerly recorded in the 851 field, which is now obsolete.

Note that this 852 field appears in the bibliographic record. A separate 852 field containing the call number appears in the mfhd record.

Examples:
852 b/b/ |a Beinecke Rare Book and Manuscript Library, Yale University, New Haven, CT
852 b/b/ |a Manuscripts and Archives, |b Yale University Library, |e Box 208240, New Haven, CT 06520-8240

856 (Electronic Location and Access)

Repeatable: yes
Indexed: Keyword
Orbis Public Display Constant: none [was "Electronic version" before 1/07]
Punctuation: No mark of punctuation

Indicators:
1st
b/ No information provided
4 HTTP
2nd
b/ No information provided
2 Related resource

Subfields:
|3 Materials specified
|u Uniform resource identifier [URL or URN]

Instructions:
Use to create a link from the OPAC to a file in the Yale Finding Aid database or in another database.

Subfield |3 contains text, such as "Finding aid", that will be hyperlinked in the OPAC. If more than one file or database is associated with the catalog record, enter multiple 856 fields, with text in each subfield |3 identifying the links. Use subfield |z for a public note, such as instructions for paging.

Examples:
856 42 |3 Finding aid |u http://webtext.library.yale.edu/xml2html/beinecke.jobaker.nav.html
856 42 |3 Finding aid |u http://www.library.yale.edu/mssa/redirect/findaid.php?num=1841&typ=ms
856 42 |3 Finding aid |u http://www.library.yale.edu/mssa/redirect/findaid.php?num=0011&typ=ru
(links to Finding Aid Database)
856 42 |3 Sample images available |u http://beinecke.library.yale.edu/dl_crosscollex/callnumSRCHXC.asp?WC=N&SS=N&CN=zzc10_864un
(link to Beinecke Digital Library)

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This document maintained by Karen Spicher
Last revised 1/9/2007