Yale University Library Cataloging Documentation

Manuscript Cataloging Guidelines

 

Variable Data Fields

Numeric Order
Coding Order and Indexing

See also:
Single Manuscript Instructions
Beinecke Manuscript Cataloging Manual


Numeric Order

035  System Control No.   600  Subject added entry, personal name
040  Cataloging Source  610  Subject added entry, corporate name
041  Language Codes   611 Subject added entry, meeting/conference
043  Geographic Area Codes   630  Subject added entry, uniform title
100  Main Entry - Personal Name   650  Subject added entry, topical term
110  Main Entry - Corporate Name   651  Subject added entry, geographic term
111  Main Entry - Meeting Name   655  Form, genre
 245   Title statement    656  Occupation
260  Imprint  690 Local subject heading - topical subject
300  Physical Description  692 Local subject heading - personal name
351  Organization and arrangement  693 Local subject heading - corporate name
500  General note   700  Added entry, personal name
505  Formatted contents note   710  Added entry, corporate name
506  Restrictions on access   711  Added entry, meeting/conference name
510  Citation/references note  730  Added entry, uniform title
520 Summary, Etc.   740  Added entry, variant title
524 Preferred citation  773  Host item entry
530  Additional physical form available   852  Location
 533 Reproduction note  856  Electronic location and access
 535 Location of originals note     
 540 Terms governing use     
544  Location of other archival materials note    
545  Biographical or historical data    
546  Language note     
555 Finding aids note    
561  Ownership and custodial history    
562 Copy identification note    
580 Linking entry complexity note    
 581  Publications note    
 590  Local notes    

Coding Order and Indexing

OPAC Display Constant  Non-Keyword OPAC Indexing  Non-Keyword Staff Indexing
035  System Control No.  None  No Original Orbis Bib Number
040  Cataloging Source  None  No  No
041  Language Codes  None  No No
043  Geographic Area Codes  None  No No
100  Main Entry - Personal Name  Author  Author Staff Name or Name/Title Headings
110  Main Entry - Corporate Name  Author  Author Staff Name or Name/Title Headings
111  Main Entry - Meeting Name  Author  Author Staff Name or Name/Title Headings
245  Title Proper  Title  Title, Author Sorted by Title Title
260  Imprint      
300  Physical Description  Description No  No
351  Organization and Arrangement  Organization No No
545  Biographical or Historical Data  Biographical/Historical Note  No No
520  Summary, Etc.  Summary  No No
546  Language note  Notes  No  No
530  Additional Physical Form Available  Available In Other Formats No  No
533  Reproduction Note  Notes  No  Title, Series Title
535  Location of Originals Note  Notes  No  No
506  Restrictions on Access  Access and Use  No  No
540  Terms Governing Use  Access and Use  No  No
555  Finding Aids Note  Indexes/Finding Aids  No  No

510
0 b/

Citation/References Note  Citations/References No Citation/References
510 
1 b/
Citation/References Note  Indexed In Its Entirety By No Citation/References
510 
2 b/
Citation/References Note  Indexed Selectively By No Citation/References
510 
3 or 4 b/
Citation/References Note  References No  Citation/References
581  Publications Note  Publications  No  No
562  Copy Identification Note  Notes  No  No
561  Ownership and Custodial History Notes  No  No
500  General Note  Notes  No  No
590 Local Notes  Local notes  No No
505  Formatted Contents Note  Contents  No Title
502 Dissertation Note Dissertation No No
544  Location of Other Archival Materials Note  Notes  No  No
580  Linking Entry Complexity Note  Notes No  No
524  Citation of Materials Note  Cite As  No  No
600  Subject Added Entry, Personal Name  Subjects (Library of Congress)  Subject Names, Subjects, Staff Subject Heading, or Staff Subject Subdivision
610  Subject Added Entry, Corporate Name  Subjects (Library of Congress)  Subject Names, Subjects Staff Subject Heading, or Staff Subject Subdivision
611  Subject Added Entry, Meeting/Conference  Subjects (Library of Congress)  Subject Names, Subjects, Staff Subject Heading, or Staff Subject Subdivision
630  Subject Added Entry, Uniform Title  Subjects (Library of Congress)  Subject Title, Subjects, Staff Subject Headings, Staff Subject Subdivision
650  Subject Added Entry, Topical Term  Subjects (Library of Congress)  Subject Subjects, Staff Subject Heading, or Staff Subject Subdivision
651  Subject Added Entry, Geographic Term  Subjects (Library of Congress)  Subject Subjects, Staff Subject Heading or Subject Subdivision
655  Genre/Form  Type of Material  Subject Subject: Genre/Form, Subjects
656  Occupation Occupation  No No
690 Local Subject Heading - Topical Subjects Subjects (Local Yale) Subject Subjects, Local Subjects
692 Local Subject Heading - Personal Name Subjects (Local Yale) Subject Subjects, Local Subjects
693 Local Subject Heading - Corporate Name Subjects (Local Yale) Subject Subjects, Local Subjects
700  Added Entry, Personal Name  Also Listed Under  Author, Author Sorted by Title Name, Title, Staff Name, and Staff Name/Title
710  Added Entry, Corporate Name  Also Listed Under  Author, Author Sorted by Title Name, Title, Staff Name, and Staff Name/Title
711  Added Entry, Meeting/Conference Name  Also Listed Under  Author, Author Sorted by Title Name, Title, Staff Name, and Staff Name/Title
730  Added Entry, Uniform Title  Variant and Related Titles Title Title, Staff Title
740  Added Entry, Variant Title  Variant and Related Titles Title Title
773 Host Item Entry In Title Title
852  Location  None No  No
856  Electronic Location and Access  Electronic Version No  No

Return to:
Variable Data Fields top
Manuscript Cataloging Guidelines
Appendix A: Single Manuscript Instructions
Beinecke Manuscript Cataloging Manual


This document maintained by Karen Spicher
Last revised 11/19/2012