The Digital Preservation Committee will sponsor a joint meeting with DPIP and the Metadata Committee. The purpose of the meeting is to improve coordination among the three committees. Meg Bellinger will attend. The meeting will be held in three to four weeks.

Matthew Beacom announced that the Preservation Metadata Task Force presented its Recommendation to Adopt PREMIS... to the IAC. No conclusion was reached on the recommendation. However, Beacom suggested, as a next step, the formation of a preservation task force of 4 to 5 members to investigate the PREMIS model and element set. Meg Bellinger and Jack Meyers, a representative from the Provost's Office, recommended involving participants outside the Library.

There was some discussion about the scope of the proposed task force's activity. It was agreed that the limiting the initial focus to library resources would make its task more manageable. At the same time, its deliverables (e.g., a Yale PREMIS element set, a model for implementation) could prove useful to units outside the Library. Tom Raich, Ed Kairiss, and Michael Appleby will act as consultants.

ACTION: Beacom will draft a charge for the task force and get recommendations from Bellinger and Meyers for participants outside the Library.

Audrey Novak described current experimental work on OAI: (1) creating local tables for finding aids records in Orbis, and (2) using OAICat to create a file system of records. The records will be stored in MetaLib and harvested with MetaIndex. ILTS will demo the projects. The tables from Orbis have been tested and are working; the file system is under development.

Novak described Library-wide goals for OAI implementation. Bellinger had asked ILTS and ITS to come up with short-term and long-term plans for implementation. No timetable has yet been established. Gail Barnett is the lead.

Beacom started the discussion with suggestions for possible next steps, including (1) developing an element set and best practices for digital preservation, (2) developing a portfolio of supported metadata standards, (3) making recommendations for creating and maintaining a virtual metadata services team, (4) investigating and acquiring tools for metadata production, and (5) creating documentation and providing training for supported metadata services.

There was some discussion about the appropriateness of each of these steps vis-à-vis the committee's charge. Novak suggested that the committee should serve as a clearinghouse for best practices and metadata. Jennifer Weintraub suggested that a metadata production unit would better serve the needs of curators. It was agreed that although the role of the committee is not to advise on specific projects, the commitee could come up with recommendations for staffing and training to build production capacity. Joan Swanekamp requested that the committee continue the discussion over email and at the next meeting.

ACTION: Beacom will deliver a final version of the YES guidelines.