Joan Swanekamp introduced Eva Bolkovac, Assistant Catalog Management Librarian, who has joined the committee. Among her former positions, Bolkovac served as Metadata Librarian at the University of Connecticut.

Matthew Beacom reopened the discussion on the membership of the task force and the scope of its activity by summarizing the two approaches: (1) including members from outside the Library, or (2) forming a Library task force with consultants from outside the Library. Beacom suggested that the second approach would enable the task force to act with greater speed and agility. Audrey Novak recommended that a group within the Library establish the metadata set and send out an announcement about its activities to create awareness and elicit feedback. Thomas Raich recommended that the committee actively involve participants from outside the Library through the use of focus groups.

Edward Kairiss opened a discussion on how to define stakeholders in preservation. The committee discussed whether this meant content creators or collection managers. Karen Reardon suggested that anyone with an interest in the sustainability of data could be defined as a stakeholder. Kairiss mentioned the challenges of convincing end users of the importance of preservation, the need for transparency in metadata authoring tools, and the possibility of having early adopters among faculty act as consultants. Novak suggested that preservation begins when an item is entered into a repository, not when it is created. The consensus was that the best approach would be to have collection managers act as consultants.

ACTION: Beacom will circulate a draft charge for the task force.

Beacom suggested that the committee focus its efforts on developing a portfolio of supported metadata standards. Jennifer Weintraub asked how the committee will decide which standards to include: existing collections, approved projects, project proposals? The committee discussed EAD, TEI, and MODS. Expertise in EAD exists among staff at the Beinecke and in Manuscripts & Archives but needs to become more widespread in order to improve the quality of finding aids. DPIP has submitted a Collections Collaborative proposal to digitize and create metadata for a collection of World War I pamphlets and related materials. The metadata will most likely be encoded in TEI. MODS is being investigated for use in AMEEL and in the Beinecke DL.

Reardon asked what was meant by "support": documentation, production, training, QA checks? The commitee discussed the appropriateness of operational support and production activity, directly or through the Metadata Services team. Novak suggested that it would be appropriate for the Metadata Services team to provide operational support for the Yale Element Set.