Joan Swanekamp announced that George Ouellette will replace Karen Reardon on the committee.

Matthew Beacom reviewed the committee's recharge (or revised charge) and discussed a draft plan for the committee. In the coming months, the focus will be on the roll out of the Yale Element Set.

ACTION: Beacom will ask Tracy Bergstrom from Arts Library Visual Resources to work with the Metadata Services Team on the roll out.

Beacom presented a draft charge for a joint task force on a PREMIS-based metadata element set. The committee discussed inclusion of technical and administrative metadata in preservation metadata. Stephen Yearl commented that technical and administrative metadata may need to be captured for functions other than preservation. Beacom suggested that technical and administrative metadata could be included, but the set could be tiered to support different requirements. Swanekamp mentioned that DPIP will be working on rights management metadata (a subset of administrative metadata).

Ed Kairiss asked about the cost associated with creating metadata and taking advantage of automatic capture. The committee discussed the cost of storing automatically captured metadata and the need for selection. Kairiss pointed out that automatic capture is complicated for dynamic objects, e.g., datasets. A version control approach might work, but external decisions and actions may need to be recorded as well, e.g., a decision to change the way data are recorded. The committee will need to come back to discuss what metadata (techincal and administrative) should be captured at the point of digitization and at intermediate states.

Yearl asked about the role of advisors. He pointed out that advisors to the group that drafted the Yale Element Set acted primarily as editors. This task is complicated for preservation metadata because the source document is much longer, and the suggested advisors have had different levels of exposure to it. Eva Bolkovac recommended OCLC's PREMIS resources.

ACTION: Beacom will ask Rebekah Irwin for other recommended readings on PREMIS.