Music Cataloging at Yale Marking items with call number and property stamp

Bindery Procedures

Local information Commercial bindery information
Size Instructions for filling out bindery slips
Instructions for binding the item: Type of Binding || Binding and print colors || Covers || Parts
Instructions for filling out author/title information
Special instructions for for multi-volume items, Multi-volume items in 1 binding, dissertations, and series that are classed together
Where to send an item for binding
Scores with parts
When to bind two scores together Added volumes/copies
Items with accompanying audio/video items Repairs
Gifts 2007 bindery schedule


Local Information

Size

Non-plus = less than or equal to 26 cm. in any direction (height or width)

Plus = equal to or more than 27 cm. and up to 36 cm. in any direction (height or width)
Indicated as ‡m Oversize in Voyager.

Double-plus = more than 37 cm. in any direction (height or width)
Indicated as ‡m Folio in Voyager.


Where to send an item for binding

Items can be bound in-house (pam-bound):
35 pages or fewer AND with a single signature OR with no signatures (i.e., single sheets) AND is 36 cm. or less

Items should be commercially bound:
36 pages or more
OR
with multiple signatures, even with fewer than 36 pages
OR
37 cm. or more in any direction (height or width), even with fewer than 36 pages and a single signature


Scores with parts

When you are preparing a score with parts to be bound, either for the in-house bindery or especially for Bridgeport, please put the parts in the front of the item right inside the front cover. This will prevent Bridgeport from binding parts in with the scores because they were stuck in the middle or in the back. This will also help greatly in the sorting process for the pam-binder project.


Commercial Bindery

Bridgeport's standard binding is double-fan glued and requires a minimum of 1/3" margin. This will be done unless instructions indicate otherwise.


Instructions for filling out bindery slips

These are sample instructions to be used alone or in combination.

Instructions for binding the item: Type of Binding || Binding and print colors || Covers || Parts
Instructions for filling out author/title information
Special instructions for for multi-volume items, dissertations, and series that are classed together


Type of binding

Recase

When the item is already nicely sewn, this instruction will tell Bridgeport to retain the original signatures. This will make for a stronger binding. Otherwise, Bridgeport will cut off the inner edges and double-fan glue. In either case, the book or score will open flat, but the stronger recased item is worth the surcharge. Specify recase also for volumes to be repaired when the book block is still intact.

Sew thru fold

Use for single signature items. However, if the item is fairly thick (more than 3/8"), have Bridgeport double-fan glue (no special instructions needed).

Trim edges

Use when any of the three edges of the pages have not been cut.


Binding and print colors

Binding color: Print color:
Scores: 192 (dark red) W (white)
Books: 494 (olive green) G (gold)
Yale collection: 563 (blue) W (white)


Covers

Keep front cover; Keep back cover

Use when the front or back covers or the inside of either includes information that does not appear elsewhere on the item. This information can include biographical information needed to establish the heading for the author(s), ISBN, other title information, illustrations, or a summary of the contents.

Mount front cover onto binding

When an item has a cover of particular interest, beauty, or other eye-catching nature, it may be pasted on the binding. Make sure there is no information on the inside of the cover that needs to be retained. Select a binding color that compliments the cover and a print color that will be easily read against the binding color.


Parts

Parts in pocket

Use when the parts are very thin or if it is anticipated that they will receive little use. This will be a paper pocket.

Parts in half-cloth cover

Use when the parts are fairly thick or if it is anticipated that they will receive much use. Bridgeport will automatically make a buckram pocket for half-cloth bound parts.

Bind score [recase or sew thru fold]); parts in buckram pocket (do not cover parts)

Bridgeport will automatically make a paper pocket for part(s) if fairly thin; it is necessary to specify a buckram pocket if desired for uncovered parts. However, if it is specified that parts should be half-cloth bound, Bridgeport will automatically insert them in a buckram pocket.

Vol. [Parts] to go as is into portfolio with velcro closures

Use when a wraparound portfolio is desired, such as for a thick set of facsimile parts that will not be bound or half-bound.

N.B. Sets of parts: For especially thick, heavy-use parts (e.g., complete Beethoven quartets), bind and barcode each part separately. This departs from past practice of wraparound and case.


Filling out author/title information

Author's/composer's name:
Generally include the last name of the author and the full title. Use the spelling in the established heading (in the 100 field) even if that's not the form used on the item.

When the composer's name appears in the title, it isn't necessary to include the name separately. Include only the title.

When dealing with authors or composers from prolific families, such as Bach or Haydn, include the first initial(s) as well. Give the initial(s) and last name in direct order, e.g., J.S. Bach, rather than in indirect order (Bach, J.S.).

Title:
If the title is very long and unlikely to fit on the spine, shorten the title at a sensible spot. If we don't do this, Bridgeport will cut off the title wherever needed to fit the spine.

For titles beginning with "Mel Bay presents" leave out "Mel Bay presents" and include only the portion of the title that follows.

When the title is the main entry, include only the title.

When ellipses (...) appear in a title, they are transcribed as two dashes (--). On the bindery slip, keep them as ellipses. If you use dashes, Bridgeport will interpret them as a line break.

Corporate body or conference name as main entry:
When a corporate body is the main entry, include what can reasonably fit on the bindery slip.

When a conference is the main entry, include what can reasonably fit on the bindery slip.  Check the shelf to see what has been done for earlier meetings of the conference.


Special instructions

Multi-volume items || Multi-volume items bound in 1 binding || Dissertations || Series that are classed together

Multi-volume items:
Bindery slips for multi-volume items are filled out in the standard manner, with the addition of the volume designation after an additional dashed line:
 [title] \\  VOL.     

Use the English abbreviation "vol." even if the call number will include an abbreviation in another language, e.g.:
Call number has "Bd. 1"; spine will have "Vol. 1"

Multi-volume items bound in 1 binding:
Sometimes the volumes of a multi-volume score are to bound together. Even if each volume could be pam-bound on its own, the item must be sent to the commercial bindery when all the volumes are to be bound together.

The instructions are "BIND     VOLS TOGETHER IN 1 BINDING."

Request that the item be recased following the instructions above.

Dissertations:
Binding color: 990 (black)
Print color: G (gold)

 TITLE  \\  [VOL.      ]


Added volumes/added copies

When adding a volume to an existing multi-volume set or serial, consult the volumes already on the shelf as to:
° binding color;
° what to have printed on the spine;
° spine printing color.


Repairs

Recase whenever original signatures/sewings are still intact. Ask that loose leaves be reattached if there are just a few loose.

Otherwise, rebind unless pages are too brittle. In that case, order a conserphase box (gray archival board or buckram/roxite-covered, string and button or velcro closures). If rebinding, consider choosing a buckram color and ink to match original binding. For reference volumes, be sure to instruct Bridgeport as to format of title on spine, so that they will match other volumes in the set as closely as possible. For multi-volume sets, check the shelf for past rebinding practice.

If unsure as to how to proceed or whether item is reparable, send item to Bridgeport and leave treatment decision to them. Or, provide them with acceptable options, e.g., Rebind or Conserphase, or Repair or Rebind.


Comments to Mickey Koth Yale University Music Library
©Yale University Library Last revised December 6, 2012.