Marking Books and Scores
Use pencil, writing on the location (t.p., cover,
caption, etc.) used as the chief source of information in the bibliographic
Make three dots below the first letter of the name or title functioning in the bibliographic record as the main entry.
When the call number includes a decimal portion
of the class number (e.g., M557.4), drop
the decimal portion to the second line of the call number:
For more examples, see Call
numbers in Voyager vs on the item
The call number and property stamp will be added to the verso of the t.p. or cover when it is used as the location for marking. When the caption is the source, mark and stamp that location, rather than going to the next page of music following the caption.
With multiple copies of multiple volumes, are the individual volumes marked:
The call number is placed in the upper left-hand corner of the first page of the part. This could be a cover, title page, or caption, but it must be visible when it is placed in a pocket in the binder. Give the name of the instrument in English as the last line of the call number. The property stamp should usually be somewhere along the bottom. However, the first priority is to avoid obscuring any of the music with the property stamp.
When all you have is a set of parts, one of them will generally be bound. While all the other parts will have the part name indicated as the last line of the call number, do not indicate this on the part to be bound. If you do, the person creating the label will add the name of the part to the label.
With individual parts from multiple volumes, are they marked:
|Location:||Add as first line of the call number:|
For non-rare items, generally do not include a 590 field related to gift or fund. See Gifts for marking the item.
For rare items, the 590 format we've been using the most lately is:
Purchased from J & J Lubrano with income from the Rose Jackson Fund, 1997.
If no funds were involved, there are other possiblities for rare items, depending on the situation:
Gift of Richard F. French, 1996.
From the Estate of Virgil Thomson.
When an item is a gift or from the estate of a donor, a note to that effect is written on the slip the barcode is on and in the holdings record:
|852 0 0 b mus h M25 S456 i W7+ m Oversize x gift of the publisher|
After writing the call number on the item and
stamping it with the oval Yale property stamp, write in pencil underneath
From the estate of " " OR Gift of " "