Cataloging at Yale Irving S. Gilmore Music Library

Call numbers || Music cataloging resources || Authority control and NACO || Uniform titles
AACR2 || MARC || Subject cataloging || Sound recording cataloging || Videorecording cataloging
ORBIS and OCLC || Language tools || Biographical sources: on the web || in print || Bindery and marking
Other music cataloging sites || Online catalogs || New Grove, 2nd ed. (Yale IP addresses only) ||

Yale staff resources || Online biographical sources (Yale) || Hoaxes, viruses, scams, and spam
Russian transliteration table (cursive) || ISBN checker || Roman numeral converter

Search this site

• LC classification: Class M in progress || Class M chart
• Class numbers for:
  • instrumental music: Solo music: M6-M175 || Duets: M180-M298.5 || Trios-nonets: M300-M990 || Orchestra/string orchestra/band: M1000/M1100/M1200, etc. || Solo instrument(s) with orchestra/string orchestra: M1005/M1105, etc.
  • vocal music: Choral music and dramatic music: M1500/M2000, etc. || Vocal ensembles: M1528/M2018, etc. || Solo vocal music: M1611/M2102, etc.
• Cutter numbers for: Composers: A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | V | W | XYZ
  Titles || Publisher || Cutter numbers for M class numbers that are subarranged by cutter number: ML 102, etc.
• Local practice in Class M ° Size
• Call numbers: for scores || for books || Call numbers in Voyager vs. on the item
• Outlines of the LC Classification schedules: Class M (pdf) || Class M glossary and general guidelines (pdf)
• Guide to music classification numbers from Indiana University
• Shelflisting and cuttering in Class M by Renee McBride

Music cataloging resources

• Describing Music Materials: A Manual for Descriptive Cataloging of Printed and Recorded Music, Music Videos, and Archival Music Collections for Use with AACR2 and APPM, 3rd ed. ©1997 Richard P. Smiraglia; available for download in PDF format; use of the text is limited to those permitted under the fair use provisions.
• Music cataloging exercises and answers
• Music score cataloging basics handout by Ralph Papakhian from the Octoboer 2000 OLAC/MOUG Conference
• Training for music cataloging by Ian Fairclough (1995)
• Q & A columns by Jay Weitz from the MOUG Newsletter
  • Columns up through 2004 published in the book Cataloger's judgment : music cataloging questions and answers from the Music OCLC Users Group newsletter / Jay Weitz ... Westport, Conn. : Libraries Unlimited, 2004. ISBN 1591580528
  • Columns after this date, from newsletters more than a year old, are online at www.musicoclcusers.org/newsletter.html (current through December 2007)
• When is a flute not a flute, by David Lasocki
• How to read Elizabethan and German lute tablature
• Music terminology and symbols: Basic glossary of musical forms || Essentials of music online glossary || Dolmetsch music dictionary online || Virginia Tech multimedia music dictionary
  Dolmetsch musical symbols: explanation of musical notation, some with equivalents in other languages || Music terminology
  Italian musical terminology      (see also Music-specific language tools)
• Information about vocal music: Vocal ranges || Song cycles || The Lied and art song texts page || Parts of the mass
• Online liner notes for the following labels: Albany Records, Artifact Recordings, Cedille Records, Cold Blue Music, CRI, Deep Listening, Frog Peak Music, Innova Recordings, Mutable Music, New World Records, New York University, Pogus Productions, XI Records
• When to create a new bibliographic record for music (see also What constitutes a new edition of a work?)
• Guidelines for determining proper format for scores and score-like material
• Reference works used at LC (current through 2002; from Indiana University)
• Music topics from Librarians' Internet index
• Classics from the silver screen || Classical theme music in radio, TV and film || The classic TV database
• Pronouncing dictionary of music and musicians (from WOI Radio at Iowa State University)

Authority control and NACO

Authority control Elements of name authority records 008 field for name authority records Authority control at Yale Yale policy for series authority records Heading validation in Voyager tutorial Searching for authority records in Voyager LC Authority File on the web

From LC: NACO normalization rules FAQs: ° General NACO || ° 670 field || ° Series NACO participants' manual, 3rd ed. Archives of PCCLIST Canadian name headings: DCM Z1, appendix 2 ° corporate name heading notification

NACO-Music Project NACO-Music Project A handbook of examples for use in authority records created by the NACO-Music Project Note: If you have trouble viewing this web page in Firefox, in your browser, go to View, select Character encoding, and change the selected character encoding to Unicode UTF-8 or Unicode UTF-16, whichever is not currently selected NMP BFM requests and queries Archives of NMP-L (from November 2001 to present only)

Uniform titles

• Outline and updates, additions, changes, etc. for Uniform Titles for Music
• List of types of compositions for use in music uniform titles
• Numbers in music uniform titles
• Work numbers for uniform titles for composers whose works are assigned numbers other than opus numbers or in addition to opus numbers (see also Composers' worklists on the web)
• Composers' work lists: on the web || Themefinder composers' works lists || in published scores, books, and periodicals
  • Neue Mozart-Ausgabe online
• Sources for uniform titles for vocal music in progress
• Pazdírek (Universal-Handbuch der Musikliteratur aller Zeiten und Völker) online; currently the Flip book (beta) format works the best
• Hofmeister XIX: searchable database of Hofmeister monthly lists of music publications for the years 1829-1900
• RISM: music manuscripts held in libraries in United States (post-1600) || United Kingdom and Ireland || Switzerland || Italy
• A comparison of music uniform titles and music subject headings and uniform title/subject heading combinations
• Music uniform title tutorial, by Matthew Wise; from Indiana University
• Principles of music uniform titles from Indiana University
• The basics of uniform titles from University of Washington
• FAQ on uniform titles from PCC

AACR2

Music-specific

• Chief source of information for scores and sound recordings
• Choice of main and added entries for sound recordings || Flow chart from INCOLSA
• Title and statement of responsibility area (245 field) for scores || sound recordings
• Edition statement area (250 field) for scores
• Musical presentation statement area (254 field) for scores
• Publication, distribution, etc. area (260 field) for scores || Dates on sound recordings
• Physical description area (300 field) for scores || sound recordings in progress
• Note area (500 field) for scores || sound recordings || books || Contents notes for music
• Music-specific AACR2 abbreviations
• From AACR2 to RDA: an evolution (pdf) presented by Kathy Glennan at the 2006 Music Library Association annual meeting abbreviations
• RDA in Practice From the MLA Annual Meeting, Chicago, IL, February 20, 2009

General

• Personal names (AACR2 Chapter 22) in progress
  • Entry element for surnames with separately written prefixes
  • Entry element for Spanish and Portuguese surnames
• Corporate names (AACR2 Chapter 24) in progress
• Cataloging reprints and reproductions
• What constitutes a new edition of a work? (see also When to create a new bibliographic record for music)
• Capitalization of foreign terms based on AACR2 Appendix A in progress
• Transcription of dates from the Yale Rare Book Cataloging Team
• Series
• Ending punctuation by MARC tag (See also Ending punctuation for bibliographic data)
• AACR2 abbreviations (Roman alphabet) || Abbreviations of the names of the months || Abbreviations for the names of places with postal codes for the US

MARC tagging documentation

Music-specific

• MARC tagging for scores: fixed field codes || variable fields
• MARC tagging for books:  fixed field codes || variable fields
• The 010 field: LCCN
• The 024 field: ISMN || UPC code (sound recordings)
• The 028 field: Publisher and plate number for scores || Manufacturer's number for sound recordings
• The 033 field: Date and place of capture     ° Geographical area and sub-area codes for the 033 field     (also ° Place name codes from NYU)
• The 041 field: Language code for sung or spoken text and accompanying material
• The 045 field: Codes for time period of content (date(s) of composition)
• The 047 field and fixed field: Codes for form of composition
• The 048 field: Codes for instruments/voices/ensembles § Quick guide to alphabetical list of codes
• Relator codes (those used in bibliographic records for scores, sound recordings, and video recordings)
• Fixed field codes for sound recordings: Voyager (008 and Leader)
• Physical description codes for sound recordings: Voyager (007)
• MARC holdings and local practice

General

• Filing indicators/characters
  • Counting non-filing characters in MARC 21 bibliographic records (LC)
  • Change in practice for counting non-filing characters in MARC 21 (LC)
  • Filing indicators (Yale)
• 246 field
• Dates and date codes in the fixed field
• LC documentation
  • MARC 21 for authority data
  • MARC 21 for bibliographic data: 00X (control fields) | 01X-09X (numbers and codes) | 1XX (main entries) | 2XX (titles, editions, imprints, etc.) | 3XX (extent, etc.)
    4XX (series statements) | 5XX (notes) | 6XX (subject access) | 7XX (added and linking entries) | 8XX (series added entries, holdings, etc.)
  • US MARC country codes
  • US MARC language codes: arranged alphabetically by by name of language || MARC code
  • US MARC geographic area codes
• OCLC documentation
  • OCLC authority record format | OCLC authorities format tag chart (pdf)
  • Bibliographic formats and standards

Subject cataloging

Music-specific

• Subject headings for: instrumental music || Vocal music || Subject subdivisions and qualifiers for music subject headings
• List of music instruction sheets in the Subject cataloging manual: Subject headings (SCM)
• Headings and subdivisions for musical works Geraldine Ostrove, CPSO
• Local practice in 6XX fields
• The order of instruments in subject headings Note change in order for accordion and celesta from percussion to keyboard instruments
• Coding for form and topic subdivisions in subject headings for musical compositions and books about music
• Chronological and geographic subdivisions for subject headings for jazz and popular music
• Those darn chorus subject headings
• Subject headings for vocal music: choruses vs. cantatas || vocal ensembles || songs vs. solo cantatas
• A comparison of music uniform titles and music subject headings
• Types of composition and LC subject headings
• A comparison of uniform title/subject heading combinations

General

• Library of Congress subject headings weekly lists || Library of Congress classification weekly lists
• SACO participants' manual from LC
• Form/genre headings and 655 field from ALCTS
• Use of v and x subfield for form subdivisions in subject headings from University of Southern Mississippi

• Biographical sources for sound recordings in progress
• Cataloging 78 RPM recordings in progress
  • Local practices for 78 RPM recording cataloging
  • The history of 78 RPM recordings: a brief guide to aid in cataloging
• Discographical sources for 78 RPM recordings in progress
• Audio timeline
• LC documentation
  • New sound recording formats (pdf)
• MARC tagging
  • Fixed field codes: Voyager (008 and Leader)
  • Physical description codes: Voyager (007)
  • The 024 field: UPC code
  • The 028 field: Manufacturer's number
  • The 033 field: Date and place of capture     ° Geographical area and sub-area codes for the 033 field
• AACR2
  • Chief source of information for sound recordings
  • Choice of main and added entries for sound recordings || Flow chart from INCOLSA
  • Title and statement of responsibility area (245 field)
  • Dates on sound recordings || Dating LPs by Wendy Sistrunk (also published in Music Reference Services Quarterly, 8, 4 (2004): 47-55)
  • Physical description area (300 field) in progress
  • Note area (500 field) for sound recordings || Contents notes (505)
• Q & A columns by Jay Weitz from the MOUG Newsletter
  • Columns up through 2004 published in the book Cataloger's judgment : music cataloging questions and answers from the Music OCLC Users Group newsletter / Jay Weitz ... Westport, Conn. : Libraries Unlimited, 2004. ISBN 1591580528
  • Columns after this date, from newsletters more than a year old, are online at www.musicoclcusers.org/newsletter.html (current through December 2007)
• Handouts and presentations from sound recording cataloging sessions
  • Sound recordings cataloging workshop presented by Jay Weitz at the 2008 Music Library Association annual meeting
  • Cataloging unusual sound recordings by Robert Freeborn (powerpoint)
  • Preparing for the brave new world of sound recordings cataloging by Mary Huismann, University of Minnesota (powerpoint)
  • Sound recordings by Sharon Saunders (NELA 2003)
  • Sound recording cataloging by Mickey Koth (OLAC 1994); updated by Margaret Kaus (OLAC 1998)
  • Sound recordings cataloging workshop handout 1 | handout 2 by Jay Weitz (OLAC 1996)
  • Cataloging digital sound files: AACR2 Chapters 6 and 9 by Robert Freeborn (OLAC 2002 (powerpoint))
  • Cataloguing sound recordings from The University of British Columbia School of Library, Archival and Information Studies (powerpoint)
  • A lesson in music cataloging by Jason Poole (video)
• Online articles from Haworth Press (requires subscription)
  • Describing jazz, blues, and popular 78 RPM sound recordings by Suzanne Mudge and D. J. Hoek, Cataloging & Classification Quarterly, 29, 3 (2000): 21 48; p. 5-15 of the pdf file deal with AACR2
  • Cataloging non-music sound recordings by Robert B. Freeborn, Cataloging & Classification Quarterly, 31, 2 (2001): 37-52
  • Cataloging popular music recordings by Terry Simpkins, Cataloging & Classification Quarterly, 31, 2 (2001): 1-35

• Guide to cataloging DVDs using AACR2r4 Chapters 7 and 9 (PDF) from OLAC (2002)
• Videorecordings cataloging workshop presented by Jay Weitz at the 2008 Music Library Association annual meeting

• Voyager diacritics and special characters arranged by name || language
• Searching special characters in Voyager
• Staff searching in Voyager
  • Staff heading keyword searches in Voyager
  • Types of staff searching in Voyager
  • Indexes in Voyager
  • Which staff heading index should I use?
  • Searching for authority records in Voyager
  • Searching music plate and publisher's numbers in Voyager
• Authority control in Voyager, presented at the Technical Services Roundtable at the 2003 meeting of the Music Library Association.
• Voyager Music Users Group (VMUG)
• OCLC Documentation

  From OCLC: Bibliographic institution records (IRs); PDF Searching WorldCat user guide and reference card

  From Yale: OCLC searching cheat sheet OCLC Connexion basics

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  Language tools

  Music-specific

  • Common terms used in German publications and thematic indices
  • The names of numbers in French, German, Italian, and Spanish || other languages
  • The names of keys in English, French, German, Italian, and Spanish See also English-Greek chord glossary
  • The names of the instruments and voices in English, French, German, Italian, Russian, and Spanish
  • Capitalization of key, opus, and number
  • Online translating dictionaries for music (see also Music terminology)
    • Cadenza glossary: a multi-lingual dictionary of musical terms English, French, German, and Serbian
    • French-English/English-French music dictionary
    • German-English/English-German music dictionary
    • Glossar für elektronische Musikinstrumente

  General

  • List of initial articles: by language from Yale Music Cataloging || complete list in alphabetical order from LC
  • from Queen's University: Foreign language equivalents for bibliographic information (Dutch, French, German, Italian, Spanish) and
    Glossary of bibliographic information by language (Danish, Dutch, French, German, Italian, Latin, Norwegian, Polish, Portuguese, Spanish, Swedish, Turkish)
  • Distinguishing between Catalan and Spanish || Catalan-English dictionary || another one
  • Fraktur
  • LC transliteration tables: Russian (Cursive Russian) || Cyrillic language alphabets and how they diverge from one another
  • Woxikon translates words and word sequences in Dutch, English, French, German, Italian, Portuguese, Spanish, and Swedish
  • Online dictionaries: Travlang's translating dictionaries || A web of on-line dictionaries || Language dictionaries || Eurodicautom || Hungarian || Portuguese || Welsh | Welsh to English Lexicon || Swedish
  • Language identifier
  • Behind the name: The etymology of first names || surnames

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  Other useful music cataloging web sites

  • Orbis cataloging manual: Manuscript music from Manuscript Unit, Beinecke Rare Book and Manuscript Library, Yale University
  • Bates College
  • Memorial University of Newfoundland Library
  • Indiana University Music Library
  • Penn State Music Cataloging
  • University of Illinois
  • U-Mass Amherst
  • University of Virginia

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  Online catalogs

  • Library of Congress
  • US academic libraries || US public libraries
  • National library catalogs worldwide || European library catalog portal || Karlsruher Virtueller Katalog (simultaneous searches of national libraries) || Bibliotecas nacionales || COPAC: Catalog of some of the largest university research libraries in the UK and Ireland
           BSB || National Library of Canada AMICUS || National Library of the Czech Republic: Authority file
  • Online catalogs of CIC libraries: University of Chicago, University of Illinois, Indiana University, University of Iowa, University of Michigan, Michigan State, University of Minnesota, Northwestern, Ohio State, Pennsylvania State, Purdue, University of Wisconsin

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  Other work related sites
  
  

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  For comments and information about this site, contact: Mickey Koth, Catalog Librarian Yale University Music Library (203.432.0494   FAX 203.432.7339) ©Yale University Library Last revised June 3, 2009.

  For music reference inquiries and information about the library's collections, contact: The Irving S. Gilmore Music Library