Music Cataloging at Yale RDA

Recording numbers and dates (RDA 1.8-1.9)
Note: this page has been created with cataloging notated and performed music in mind.

Numbers expressed as numerals or as words || Dates

(1.8) Numbers expressed as numerals or as words
(1.8.1) Apply these guidelines to when recording numbers expressed as numerals or as words in the following elements:
     ° Numeric and/or alphabetic designation of first issue or part of sequence, or last issue or part of sequence
     ° Chronological designation of first issue or part of sequence, or last issue or part of sequence
     ° Alternative numeric and/or alphabetic designation of first issue or part of sequence, or last issue or part of sequence
     ° Alternative chronological designation of first issue or part of sequence, or last issue or part of sequence
     ° Date of production, publication, distribution, manufacture
     ° Copyright date
     ° Numbering within series and subseries
     ° Year degree granted
Alternative: For early printed resources, transcribe numbers expressed as numerals or as words appearing in numbering of serials, date of production, date of publication, date of distribution, or date of manufacture in the form in which they appear on the source of information.
     LC practice/PCC practice for Alternative: Apply the alternative for early printed resources.

When recording numbers expressed as numerals or as words in a transcribed element, transcribe them in the form in which they appear on the source of information, applying the general guidelines on transcription in 1.7, as applicable.
(1.8.2) Form of numerals
Record numerals in the form preferred by the agency creating the data, unless the substitution would make the numbering less clear.

Alternatives:
1st: Record numerals in the form in which they appear on the source of information.
     LC practice for 1st Alternative: Apply the alternative.
          Best practices for music cataloging, draft: Follow LC-PCC PS for 1st alternative.
               ° Note: this may result in a different form of numeral in a series transcription (490) and its corresponding access point (8XX).

Example:
490 _1 Documenta musicologica. Zweite Reihe : Handschriften-Faksimiles ; ‡v Band XLIII
830 _0 Documenta musicologica. ‡n 2. Reihe, ‡p Handschriften-Faksimiles ; ‡v Bd. 43.

2nd: Record the numerals in the form in which they appear on the source. Add the equivalent numerals in the form preferred by the agency creating the data, indicating that the information was taken from a source outside the resource itself as instructed under 2.2.4.
     LC practice for 2nd Alternative: Do not apply the alternative.
(1.8.3) Numbers expressed as words
Substitute numerals for numbers expressed as words.
(1.8.4) Inclusive numbers
When recording inclusive dates and other inclusive numbers, record both the first and last number in full.
(1.8.5) Ordinal numbers
When recording ordinal numbers (expressed either as numerals or as words) taken from an English-language source, record them as numerals in the form 1st, 2nd, 3rd, 4th, etc.

When recording ordinal numerals (expressed either as numerals or as words) taken from a source in a language other than English, Chinese, Japanese, or Korean, record them as numerals, following the usage of the language if ascertainable:
     French: 1er, 1re, 2e, 3e, etc.
     German: 1., 2., 3., etc.
     Italian: 1o, 1a, 2o, 2a, 3o, 3a, etc.

If the usage of a language cannot be ascertained, use the form 1., 2., 3., etc.
(1.9) Dates
When recording dates appearing on the source of information, apply the guidelines given under 1.8.

Apply the instructions in 1.9.2 below when recording a supplied date of production (2.7.6.6), publication (2.8.6.6), distribution (2.9.6.6), or manufacture (2.10.6.6).
(1.9.2) Supplied dates
Record a supplied date or dates as instructed below. Indicate that the date was taken from a source outside the resource itself as instructed under 2.2.4.
RDA Type of date Record:
1.9.2.2 either one of two consecutive years both years separated by or
1.9.2.3 probable year the year followed by a question mark
1.9.2.4 probable range of years the earliest probable year preceded by between and followed by and, then the latest probable year followed by a question mark
1.9.2.5 earliest possible date known not before followed by the date
latest possible date known not after followed by the date
earliest and latest possible dates known between followed by the earliest possible date, then and and the latest possible date

Comments to Mickey Koth Yale University Music Library
©Yale University Library Last revised May 8, 2013.