Music Cataloging at Yale ORBIS and OCLC

Commands

command	key(s)
help	F1
send command	F11
next screen or page up	F4 or pup <F11>
previous screen or page back	F5 or pdn <F11>
go to first screen	hom <F11>
go back to previous screen	gob <F11>
next record	F9
next screen in submenu	F9
return to submenu	ctrol F9
previous screen in submenu	shift F9
print record	F12
export	xpo

Searches

Phrase searches || Number searches || Search qualifiers

Phrase searches (See also Phrase searches from OCLC)
type	sca/fin	derived	notes
personal name	sca pn [last first]	4,3,1	Surnames with a Mc or Mac prefix: If the prefix is followed by an uppercase letter, search the prefix as the single letter m. If the prefix followed by a lowercase letter, include the entire prefix in the search key. If in doubt, search both ways. Precede the derived search with a "[" to search the authority file.
corporate name	sca co [name]	4,3,1	Precede the derived search with a "[" to search the authority file.
corporate name	sca cn [name]	4,3,1	Precede the derived search with a "[" to search the authority file.
title	sca ti [title]	3,2,2,1	For uniform titles (130), precede the derived search with a "[" to search the authority file.
subject	sca su [subject]	5,3	Precede the derived search with a "[" to search the authority file.
Number searches (see also Numeric Searching from OCLC)
type	sca/fin	derived	notes
LCCN	fin in [LCCN]	[number]	sca/fin: include the entire number with or without the hyphen derived: includes the first 2 numbers, hyphen, and the last 6 numbers. Precede the derived search with a "[" to search the authority file.
ISMN	fin nn [number]		sca/fin: include the initial "m"; do not include the hyphens example: fin nn m008058417
ISSN	fin sn [number]	[number]	sca/fin: include the entire number with or without the hyphen derived: include the hyphen between the 4th and 5th digits
ISBN	fin bn [number]	[number]	omit hyphens
Music number	fin mn [number]	mn: [number]	include only 2 letters and up to 10 numbers (see also Music publisher number search from OCLC)
OCLC control number	fin an [number]	#[number]
Search qualifiers (not used in searching the authority file)
type	qualifier
format	books: /bks     scores: /sco     recordings: /rec     visual materials: /vis     serials: /ser
cataloging source	Library of Congress: /DLC
year of publication	mcdy: m=millennium c=century d=decade y=year type of date qualifier example single year: /mcdy /2002    single year and all later years: /mcdy- /2000-    single year and all previous years: /-mcdy /-2000    range of single years: /mcdy-y /2000-2 decade: /mcd? /200?    range of decades: /mcdy-dy /1980-91 century: /mc?? /20??    range of centuries: /mcdy-cdy /1880-920 millennium: /m??? /2???    range of millenniums: /mcdy-mcdy /1999-2002

Authority file searching

The browse search is the best way to get to name/uniform title headings.

Type in the name, with a comma separating the last and first names.
If there are no other persons with that name, you can include an expanded term with no further additions to the search.
If there are other persons with that name, include at least the first year in the date portion of the heading with no comma before date.


The expanded term can be as little as the first initial of the title (excluding initial articles):


or as much as several words of the title (excluding initial articles):


When using more than one word of the title as the expanded term can be as little as the first initial of the title (excluding initial articles). Remove all commas or the search will take you to the end of the alphabet for the first word in your exanded term.

This will take you to the end of Haydn's sonatas:                   Remove all commas, including those in the serial or work number:
     

Other things to remember

If you will not be using OCLC for a substantial amount of time, logoff so that other catalogers will be able to access OCLC.