Music Cataloging at Yale AACR2

Series

Yale University Library policies for series
Tracing and classing:
Follow LC tracing decisions for all series; continue to follow our own classing decisions.

440 field (now obsolete):
original cataloging: use 490 1/8XX combination for all traced series headings, even if this results in duplicating information in those fields.
copy cataloging: retain the 440 if it validates. It will be changed to a 490 1/8XX combination when the bibliographic record goes through authority processing

Four aspects to consider with series || Where in the series authority record are these four aspects indicated
MARC tagging for series in bibliographic records || Examples of series


Four aspects to consider with series

The series should be transcribed as it appears on the item, including initial article and ISSN number.

There are four aspects to consider with series: What field in the authority record contains this information:
1. Form of the series name 1XX
2. Format of the series numbering (‡v) 642
3. Whether the series is traced or not 645
4. Is each volume assigned its own call number or is the series classed together? 646


Where this information is found in the series authority record

In a series authority record, this information can be found in the 130, 642, 645, and 646 fields (See also 64X, series treatment, general information from LC):

010    ‡a n 84739058
040    ‡a DLC ‡c DLC ‡d DLC
130  0 ‡a Musik-Konzepte. <-------- Form of the series name
642    ‡a Heft 267 ‡5 DLC <-------- Format of the series numbering
643    ‡a München ‡b Edition Text & Kritik
644    ‡a f ‡5 DLC
645    ‡a t ‡5 DLC <-------- Is the series traced (t=traced; n=not traced)
646    ‡a s ‡5 DLC <-------- Is the classed together (s=class separately; c=c
lass together)

010    ‡a n 42010567
040    ‡a DLC ‡c DLC
130  0 ‡a Elite edition. <-------- Form of the series name
643    ‡a Hamburg ‡b A. J. Benjamin-N. Simrock
644    ‡a f ‡5 DLC
645    ‡a n ‡5 DLC <-------- This series is not traced (n=not traced)
646    ‡a s ‡5 DLC
670    ‡a Krebs, J. L. Die Sechs Choralvorspiele für Trompete und Orgel, 1978.

010    ‡a n 00067581
040    ‡a DLC ‡b eng ‡c DLC ‡d DLC
100 1  ‡a Shakespeare, William, ‡d 1564-1616. ‡t Plays (Shakespeare Society of New York) <-------- Personal name
400 1  ‡a Shakespeare, William, ‡d 1564-1616. ‡t Bankside Shakespeare and uniform title
400 1  ‡a Shakespeare, William, ‡d 1564-1616. ‡t Works. ‡s Morgan. ‡f 1888 as series
430  0 ‡a Bankside Shakespeare
643    ‡a New York ‡b Shakespeare Society of New York
644    ‡a n ‡5 DLC
645    ‡a t ‡5 DLC <-------- The series is traced (t=traced)
646    ‡a c ‡5 DLC <-------- The series is classed together (c=class together)
670    ‡a The comedies, histories, and tragedies of Mr. William Shakespeare as presented at the Globe and Blackfriars theatres, circa 1591-1623, 1888 : ‡b t.p. (Bankside Shakespeare)
670    ‡a LC manual cat. ‡b (hdg.: Works. Morgan. 1888)

010     ‡a n 84712728
040     ‡a DLC ‡c DLC ‡d DLC ‡d CtY-Mus
090    ‡a M7 S944 <-------- When the series is classed together, look for a call number in the 090 or in the holdings
130 0 ‡a Süddeutsche Orgelmeister des Barock.                              records in ORBIS for other items in the series
642    ‡a Bd. 3 ‡5 DLC
643    ‡a Altotting ‡b Coppenrath
644    ‡a f ‡5 DLC
645    ‡a t ‡5 DLC
646    ‡a s ‡5 DLC <-------- LC is not classing the series together
646    ‡a c ‡5 CtY-Mus <-------- Yale is classing the series together
667    ‡a RECON
670    ‡a LC manual cat. Muffat, G. Apparatus musico-organisticus, 1968: ‡b (Süddeutsche Orgelmeister des Barock, Bd. 3)
690    ‡a 646 modified; 090 added; MSK

010     ‡a n 83723526
035     ‡9 (LC)AFE4255
040     ‡a DLC ‡c DLC ‡d DLC
130 0 ‡a Tanzarchiv-Reihe
430 0 ‡a Beiträge zur Musik- und Tanzgeschichte
642    ‡a 134 ‡5 DLC
643    ‡a Overath bei Köln ‡b U. Steiner ‡d <156, 21-22 >
643    ‡a Köln ‡b Verlag Das Tanzarchiv ‡d <7, 9, 11, 134, 178 >
643    ‡a Hamburg ‡b Verlag Das Tanzarchiv ‡d 1-<4, 6 >
644    ‡a f ‡5 DLC
645    ‡a t ‡d items cataloged after Dec. 31, 1980 ‡5 DLC <------- Only items cataloged after Dec. 31, 1980 are traced by LC
645    ‡a n ‡d items cataloged before Jan. 1, 1981 ‡5 DLC
646    ‡a s ‡5 DLC
667    ‡a Beginning with Bd. 21 has subtitle: Beiträge zur Musik- und Tanzgeschichte

Some series-like phrases have authority records in which the series-like phrase appears in a 130 field, as is it were a series. However, check the authority record carefully.  In these two examples, there are instructions to not treat it as a series or to give it as a quoted note:

010    ‡a n 86717071
040    ‡a DLC ‡c DLC ‡d DLC
130 0 ‡a Red Seal
430 0 ‡a RCA Victor Red Seal
643    ‡a New York, NY ‡b RCA Victor Red Seal
667    ‡a Generally consider part of the label name, not a series (e.g., RCA Victor Red Seal)
670    ‡a Stoltzman, R. Ebony [SR] p1988: ‡b label (RCA Victor Red Seal)

010    ‡a n 83708919
040    ‡a DLC ‡c DLC ‡d DLC
130 0 ‡a Columbia University Press music publication.
643    ‡a New York b King's Crown Music Press ‡b Sole agent, Galaxy Music
667    ‡a Give phrase as quoted note.
670    ‡a Diamond, D. The fall, c1983: ‡b t.p.


MARC tagging for series in bibliographic records

The tags associated with series in the bib record are the 4XX and 8XX fields: 490 | 440 | 800 | 830

490 Series, not traced
Indicators:
1st 0 = series transcribed from the item; not traced
1 = series transcribed from the item; traced in the form found on the item or in a different form in an 830 or 800 field
2nd blank
Subfields
a = series statement
x = ISSN (International Standard Serial Number)
v = volume number
440 The 440 field is now obsolete. For traced series, use 490/1 and 830 or 800
800 Personal name as series added heading
Indicators
1st 0 = entered under forename
1 = single or compound surname
2 = obsolete (formerly used for compound surname)
2nd always blank
Subfields
Name portion of heading:
a = name
c = titles (e.g., Sir, Mrs.)
q = fuller form of name
d = dates
4 = relator code
Uniform title portion of heading:
t = uniform title
m = medium of performance
n = number
p = part
r = key
s = format (e.g., Vocal score, Libretto, etc.)
k = selections
l = language
o = arranged
f = date of a work
v = series volume number/sequential designation
Examples: 800 1     Hampton, Calvin. ‡t Organ music. ‡k Selections (Leupold) ; ‡v no. 5.
800 1     Bach, Johann Sebastian, ‡d 1685-1750. ‡t Works. ‡f 1954 ; ‡v Ser. 2, Bd. 8.
830 Series as added entry, traced in the form found on the item or in a different form
Indicators:
1st blank
2nd non-filing indicators; remove all initial articles; 2nd indicator is always 0 (See Filing indicators)
Subfields
a = series statement
n = number of part or section
p = name of part or section
v = volume number


Examples:

Series is not traced according to the authority record (645 = n):
On item: Partitur Bibliothek 2657 490   0  Partitur Bibliothek
The series is traced (645 = t) in the form that is found on the item (130); the numbering follows the style d. (642 = d. 21):
On item: Incognita organa d. 20 490  1  Incognita organa ; ‡v d. 20
830 0   Incognita organa ; ‡v d. 20.
The series is traced in a form other than that found on the item:
On item: Dance & music no. 8 490  1  Dance & music ; ‡v no. 8
830   0  Dance and music series ; ‡v no. 8.
The name of the series appears in three languages on the item, and all three must be transcribed. However, the form of the series' name in the 130 of the authority record includes only the German form:
On item: Für Kenner und Liebhaber For connaisseurs et amateurs For connoisseurs and amateurs no. 87 490  1   Für Kenner und Liebhaber = ‡a For connaisseurs et amateurs = ‡a For connoisseurs and amateurs ; ‡v no. 87
830   0  Für Kenner und Liebhaber ; ‡v no. 87.
The series is traced in a form other than appears on the item. In this case, there is more than one series entitled "Corona" so it must be qualified in such a way to differentiate it from the others with the same title:
On item: Corona Nr. 130 490 1 Corona ; ‡v Nr. 130
830 0 Corona (Wolfenbüttel, Germany) ; ‡v Nr. 130.
The series includes a subseries. When transcribing the series in the 4XX field, include the initial article of the subseries. An 830 is needed so that the article can be omitted:
On item: Archivum musicum L'Art de la flûte traversière 11 490 1 Archivum musicum. L'art de la flûte traversière ; ‡v 11
830 0 Archivum musicum. ‡p Art de la flûte traversière ; ‡v 11.
In this case, the 8XX field contains a name and uniform title which both together constitute the series name:
On item: Tomaso Albinoni Gesamtausgabe der Instrumentalmusik Complete edition of his instrumental music 490 1  Gesamtausgabe der Instrumentalmusik = ‡a Complete edition of his instrumental music / Tomaso Albinoni
800 1  Albinoni, Tomaso, ‡d 1671-1750. ‡t Instrumental music.
The series is traced in the form found on the item (130), but since the numbering appears on the item in a form different than in the 645 field in the authority record (645=Heft 267), a 490 1 is used. The 830 fields contains the correct form of numbering:
On item: Musik-Konzepte 92 490 1 Musik-Konzepte ; ‡v 92
830 0 Musik-Konzepte ; ‡v Heft 92.
If the series includes an initial article, that must be transcribed in the 4XX. Since this series needs to be traced differently in an 8XX field because of the form of numbering, the initial article is omitted:
On item: Le pupitre 62 490 1 Le pupitre ; ‡v 62
830 0 Pupitre ; ‡v L.P. 62.

On item:
Europäische Hochschulschriften
Reihe XXXVI
Musikwissenschaft
Bd. 140
Publications universitaires européenes
Série XXXVI
Musicologie
vol. 140
European university studies
Series XXXVI
Musicology
vol. 140
ISSN 0721-3611
490  1  Europäische Hochschulschriften. Reihe XXXVI, Musikwissenschaft, ‡x 0721-3611 ; ‡v Bd. 140 = ‡a Publications universitaires européeenes. Série XXXVI, Musicologie ; ‡v vol. 140 = ‡a European university studies. Series XXXVI, Musicology ; ‡v vol. 140
830   0   Europäische Hochschulschriften. ‡n Reihe XXXVI, ‡p Musikwissenschaft ; ‡v Bd. 140.

Note also that a 4XX field does not end with a period, but an 8XX field may end with a period (see Ending Punctuation for 8XX fields).


Comments to Mickey Koth Yale University Music Library
©Yale University Library Last revised July 9, 2012.