Music Cataloging at Yale AACR2

Yale University Library policies for series

Tracing and classing:
Follow LC tracing decisions for all series; continue to follow our own classing decisions.

440 field (now obsolete):
original cataloging: use 490 1/8XX combination for all traced series headings, even if this results in duplicating information in those fields.
copy cataloging: retain the 440 if it validates. It will be changed to a 490 1/8XX combination when the bibliographic record goes through authority processing

Four aspects to consider with series

The series should be transcribed as it appears on the item, including initial article and ISSN number.

There are four aspects to consider with series:	What field in the authority record contains this information:
1. Form of the series name	1XX
2. Format of the series numbering (‡v)	642
3. Whether the series is traced or not	645
4. Is each volume assigned its own call number or is the series classed together?	646

Where this information is found in the series authority record

In a series authority record, this information can be found in the 130, 642, 645, and 646 fields (See also 64X, series treatment, general information from LC):

Some series-like phrases have authority records in which the series-like phrase appears in a 130 field, as is it were a series. However, check the authority record carefully.  In these two examples, there are instructions to not treat it as a series or to give it as a quoted note:

MARC tagging for series in bibliographic records

The tags associated with series in the bib record are the 4XX and 8XX fields: 490 | 440 | 800 | 830

490	Series, not traced
	Indicators:
	1st	0 = series transcribed from the item; not traced 1 = series transcribed from the item; traced in the form found on the item or in a different form in an 830 or 800 field
	2nd	blank
	Subfields
	a = series statement x = ISSN (International Standard Serial Number) v = volume number
440	The 440 field is now obsolete. For traced series, use 490/1 and 830 or 800
800	Personal name as series added heading
	Indicators
	1st	0 = entered under forename 1 = single or compound surname 2 = obsolete (formerly used for compound surname)
	2nd	always blank
	Subfields
	Name portion of heading: a = name c = titles (e.g., Sir, Mrs.) q = fuller form of name d = dates 4 = relator code Uniform title portion of heading: t = uniform title m = medium of performance n = number p = part r = key s = format (e.g., Vocal score, Libretto, etc.) k = selections l = language o = arranged f = date of a work v = series volume number/sequential designation
	Examples:	800 1     Hampton, Calvin. ‡t Organ music. ‡k Selections (Leupold) ; ‡v no. 5. 800 1     Bach, Johann Sebastian, ‡d 1685-1750. ‡t Works. ‡f 1954 ; ‡v Ser. 2, Bd. 8.
830	Series as added entry, traced in the form found on the item or in a different form
	Indicators:
	1st	blank
	2nd	non-filing indicators; remove all initial articles; 2nd indicator is always 0 (See Filing indicators)
	Subfields
	a = series statement n = number of part or section p = name of part or section v = volume number

Examples:

Series is not traced according to the authority record (645 = n):
On item: Partitur Bibliothek 2657	490   0  Partitur Bibliothek
The series is traced (645 = t) in the form that is found on the item (130); the numbering follows the style d. (642 = d. 21):
On item: Incognita organa d. 20	490  1  Incognita organa ; ‡v d. 20 830 0   Incognita organa ; ‡v d. 20.
The series is traced in a form other than that found on the item:
On item: Dance & music no. 8	490  1  Dance & music ; ‡v no. 8 830   0  Dance and music series ; ‡v no. 8.
The name of the series appears in three languages on the item, and all three must be transcribed. However, the form of the series' name in the 130 of the authority record includes only the German form:
On item: Für Kenner und Liebhaber For connaisseurs et amateurs For connoisseurs and amateurs no. 87	490  1   Für Kenner und Liebhaber = ‡a For connaisseurs et amateurs = ‡a For connoisseurs and amateurs ; ‡v no. 87 830   0  Für Kenner und Liebhaber ; ‡v no. 87.
The series is traced in a form other than appears on the item. In this case, there is more than one series entitled "Corona" so it must be qualified in such a way to differentiate it from the others with the same title:
On item: Corona Nr. 130	490 1 Corona ; ‡v Nr. 130 830 0 Corona (Wolfenbüttel, Germany) ; ‡v Nr. 130.
The series includes a subseries. When transcribing the series in the 4XX field, include the initial article of the subseries. An 830 is needed so that the article can be omitted:
On item: Archivum musicum L'Art de la flûte traversière 11	490 1 Archivum musicum. L'art de la flûte traversière ; ‡v 11 830 0 Archivum musicum. ‡p Art de la flûte traversière ; ‡v 11.
In this case, the 8XX field contains a name and uniform title which both together constitute the series name:
On item: Tomaso Albinoni Gesamtausgabe der Instrumentalmusik Complete edition of his instrumental music	490 1  Gesamtausgabe der Instrumentalmusik = ‡a Complete edition of his instrumental music / Tomaso Albinoni 800 1  Albinoni, Tomaso, ‡d 1671-1750. ‡t Instrumental music.
The series is traced in the form found on the item (130), but since the numbering appears on the item in a form different than in the 645 field in the authority record (645=Heft 267), a 490 1 is used. The 830 fields contains the correct form of numbering:
On item: Musik-Konzepte 92	490 1 Musik-Konzepte ; ‡v 92 830 0 Musik-Konzepte ; ‡v Heft 92.
If the series includes an initial article, that must be transcribed in the 4XX. Since this series needs to be traced differently in an 8XX field because of the form of numbering, the initial article is omitted:
On item: Le pupitre 62	490 1 Le pupitre ; ‡v 62 830 0 Pupitre ; ‡v L.P. 62.

On item:

Europäische Hochschulschriften Reihe XXXVI Musikwissenschaft Bd. 140	Publications universitaires européenes Série XXXVI Musicologie vol. 140	European university studies Series XXXVI Musicology vol. 140
ISSN 0721-3611
490  1  Europäische Hochschulschriften. Reihe XXXVI, Musikwissenschaft, ‡x 0721-3611 ; ‡v Bd. 140 = ‡a Publications universitaires européeenes. Série XXXVI, Musicologie ; ‡v vol. 140 = ‡a European university studies. Series XXXVI, Musicology ; ‡v vol. 140 830   0   Europäische Hochschulschriften. ‡n Reihe XXXVI, ‡p Musikwissenschaft ; ‡v Bd. 140.

Note also that a 4XX field does not end with a period, but an 8XX field may end with a period (see Ending Punctuation for 8XX fields).

Comments to Mickey Koth Yale University Music Library
©Yale University Library Last revised July 9, 2012.