Table of ContentsIntroduction
Cheat sheets
Copy cataloging
Record Holdings
SML Procesing
Original cataloging
Resources
Appendixes
Assigning code "m" for Computer file
Leader O6/ type of record
006--COMPUTER FILES
007--COMPUTER FILES
008--COMPUTER FILES
PCC Core Record for Monographic Computer Files
SCM subject headings: H1520--use of term "databases"
Addendum: CD-ROMs that accompany materials in other formats
Cheat sheets for CD-ROM cataloging
copy cataloging checklist
SEARCHING TIPS:
Before searching RLIN, enter the command:
sel fil bks, ser, vim, mdf
If there is reason to suspect the CD-ROM is a map or score, add map or sco to the list of files to be searched.
In current cataloging, bib. records for CD-ROMs are formatted based on their content-type (book, serial, visual material) rather than their carrier-type (computer data file). RLIN assigns the bib. record to a file based on its content-type. (On RLIN records, the second letter in the BLT fixed field.) In older cataloging, bib. records for CD-ROMs were always formatted as computer files; these records are likely to be in the RLIN MDF file.
OCLC does not use separate file formats. A number or sca ti search will search all formats.
Clarr can handle any format type.
DESCRIPTIVE VERIFICATION:
Use this checklist to verify CD-ROMs, not CDs (i.e., sound discs). This checklist applies only to bibliographic records where the CD-ROM is the primary (as opposed to accompanying) material cataloged.
This checklist does NOT apply to situations:
REQUIRED:
Required fields must be added to the bibliographic record if the record was
not cataloged by LC (consider records with 042 pcc to be LC).
Required Fixed Fields:
Add 007 if the RT is not m. Do not add if RT is m (redundant).
To create a 007 field,
1. Place the cursor at the bottom of the record (HOME BACK-TAB)
2. Type 007c and press ENTER
Use macro to enter:
1. SMD: o <lower case o; not zero>
2. COL: u <=unknown>
3. DIM: g <=4 3/4, the standard size>
4. SOUND: u <=unknown>
Required Variable Fields:
245: must have |h[computer file] 300 field must have the following: 300: |a <no.> computer laser optical disc <or discs>|c 4 3/4 in.
If there is accompanying material, it must be recorded in 300 |e. If |e is added to the record, it should be revised.
538 If there is no 538 field, it must be added and the record should be revised. Take information from the accompanying material.
500 If there is no 500 note indicating the source for the 245, it must be added. The chief source is the title screen displayed when the software is run. If you don't have access to a CD-ROM reader, check with someone who does. If there is no title screen, AACR2 says to check "other formally presented internal evidence (e.g. main menus, program statements)."
500::Title from title screen. 500::Title from main menu.
If no title screen or substitute is found, the note can cite external sources
(in the following order of preference):
500::Title from disc. <or Title from label on disc> 500::Title from accompanying documentation. 500::Title from container.
If a 500 note is added, the record should be revised.
Always add:
655:_7:CD-ROMs|2lcsh
<use a macro>
$kCD-ROM was once used for all SML locations; it is no longer used [Sept. 2001])
Electronic Text Center:
The Electronic Text Center is now located behind the reference desk.
Class code is L; use LC classif. call no.; (LC) below call no.: same as SML
Orbis location code: sml,cd
EXAMPLE:
001 1L CN |a sml,cd |b PQ1643 |c C66;1998
SML reference:
CD ROMS flagged as "SML Reference" are assigned the same location code as the Electronic Text Center (sml,cd) but are NOT assigned call numbers.
The SML Reference CD ROM collection is located across the nave from the reference desk in the Public card catalog alcove.
Class code is T; NO CALL NUMBER
Orbis location code: sml,cd
EXAMPLE:
001 1T CN | a sml,cd
ART:
Class code is T; use VIM
EXAMPLE:
001 1T CN | a art | b VIM | c 225
DO NOT RE-EDIT:
Member copy:
RT: Do not change the RT code.
[In current cataloging, RT is determined by whether it is a book, serial,
etc.; in older cataloging RT is m. If RT is m, leave as is.]
007: If the RT is m, do not add a 007 field if it is not there.
Note order. Leave as is. (e.g. 538 does not have to be the first note)
LC copy (including all 042 pcc):
No re-editing al all (but do add 655)
CD-ROMs are sent to Preparations. Leave on the same book truck used for books, serials, etc.
Original Cataloging
CD ROM original cataloging checklist and example:
10/28/98
EXAMPLE FROM TORBIS (10/27/98):
Highlighted areas have notes and commentary following the example.
LTYL MORE FLS4845 ORBIS CATALOGING YS61 YL FMT F RT k BL m T/C DT 10/27/98 R/DT 10/27/98 STAT cc E/L DCF a D/S D SRC d PLACE mau LANG eng MOD T/AUD D/CODE s DT/1 1997 DT/2 T/MAT z TECH n GOVT A/MAT R/TIME nnn 006 TYP m T/AUD DF/TYP c GOVT 007 GMD c SMD o O/R ? COLOR n DIM g SOUND 040: : a CtY c CtY 043: : a n-us--- 050/1: 4: a NB1857 b .F37 1997 245:00: a Farber gravestone collection h [computer file] / c presented by the American Antiquarian Society. 246/1:1 : i Title on binders: a Farber CD-ROM collection from the collection of Daniel and Jessie Lie Farber 246/2:1 : i Title on user's guide: a Early American gravestones : the Farber collection 260: : a Worcester, Mass. : b American Antiquarian Society : a Denver, CO : b Visual Information, Inc. ; c c1997. 300/1: : a 11 computer laser optical discs : b ill. ; c 4 3/4 in. + e 1 user's guide (25 p. : ill. ; 18 cm.) 500/1: : a "The Farber collection numbers approximately 13,000 photographs of over 7,000 different stones mostly along the Eastern seaboard from Nova Scotia to Georgia. To this body of work, the Farbers have added the collections of two early scholars in the field, Harriette Merrifield Forbes, who worked mostly in the 1920s in Massachusetts, and Dr. Ernest Caulfield, who recorded mostly Connecticut gravestones in the 1950s. The Forbes collection numbers over 1,400 photographs of over 1,200 different stones; the Caulfield collection numbers approximately 600 photographs"--P. 2 of User's guide. 538/2: : a System requirements: 486 or Pentium level personal computer; 16 MB RAM; Microsoft Windows 95; Windows compatible 1024 x 768 24-bit graphics card & monitor; 50 MB dedicated hard drive space; MPC certified 4x CD-ROM drive; mouse or other pointing device ; Adobe Acrobat reader must be installed separately to read hypertext documents (software included on the discs). 500/3: : a Title from disc. 500/4: : a In two binders ; user guide in binder one. 505/5:0 : a Disc 1. Nova Scotia, Maine, New Hampshire, Vermont, New York, New Jersey -- Disc 2. PA, VA, DC, NC, SC, GA, TX, WI, CA, England, Ireland, Barnstable, Dukes and Nantucket counties, MA -- Disc 3. Rhode Island, Plymouth and Bristol counties, Massachusetts -- Disc 4. Suffolk and Eastern Norfolk counties, Massachusetts -- Disc 5. Western Norfolk and Southern Worcester counties, Massachusetts -- Disc 6. Essex and Eastern Middlesex counties, Massachusetts -- Disc 7. Western Middlesex County, Massachusetts -- Disc 8. Northern Worcester, Franklin and Hampshire counties, Massachusetts -- Disc 9. Berkshire and Hampden counties, Massachusetts, Litchfield, Hartford and Fairfield counties, Connecticut -- Disc 10. New Haven, Middlesex and New London counties, Connecticut -- Disc 11. Tolland and Windham counties, Connecticut. 505/6:0 : a Hypertext documents (on all discs): Early American gravestones : introduction to the Farber Gravestone Collection / by Jessie Lie Farber -- Directory of cities and towns in the Farber Gravestone Collection. 650/1: 0: a Sepulchral monuments z Atlantic States x Photographs x Catalogs. 600/2:10: a Farber, Daniel, d 1909- x Photograph collections x Catalogs. 600/3:10: a Farber, Jessie Lie x Photograph collections x Catalogs. 600/4:10: a Forbes, Harriette Merrifield, d 1856-1951 x Photograph collections x Catalogs. 655/5: 7: |aCD-ROMs |2 lcsh
NOTES:
FIXED FIELDS:
LTYL MORE FLS4845 ORBIS CATALOGING YS61 YL FMT F RT k BL m T/C DT 10/27/98 R/DT 10/27/98 STAT cc E/L DCF a D/S D SRC d PLACE mau LANG eng MOD T/AUD D/CODE s DT/1 1997 DT/2 T/MAT z TECH n GOVT A/MAT R/TIME nnn 006 TYP m T/AUD DF/TYP c GOVT 007 GMD c SMD o O/R ? COLOR n DIM g SOUND
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FMT F RT k BL m
If the cataloger is working from an in-process record, the format may need to be changed. Use the command fmt - <format code>. Caution: the hyphen after fmt is essential.
EXAMPLE: fmt - f <to convert an in-process record from book format to visual material format>
If the cataloger is entering a new record into Orbis (i.e. there is no in-process record to reformat), the command is new <format code>, e. g. new d <no hyphen!> to create a record in the computer file format.
LIST OF NOTIS FORMAT CODES:
The format code displays in the FMT field. It can only be changed with the fmt command. FMT is a NOTIS fixed field and has no corresponding MARC leader equivalent; the codes are not in the USMARC bibliographic format but correspond to the USMARC Material Type categories that determine validity of the RT code. In NOTIS, FMT determines which values may be entered in RT/BL (equivalent to RLIN BLT or OCLC TYPE/BLVL) which in turn correspond to USMARC Leader 06 and 07. (Detailed scope notes for Leaders 06/07 are in the USMARC BIBLIOGRAPHIC FORMAT file on the LC DESKTOP)
In field RT (USMARC Leader 06; RLIN BLT <first character>, OCLC TYPE), record codes may be entered or changed by the cataloger.
When an already existing record is reformatted, the RT code remains the same and should be reevaluated by the cataloger based on the guidelines detailed in this document.
When a new record command is entered, a default code is generally entered by the system into RT. If the correct format has been selected, the default code should be appropriate according to 1998 guidelines. (fmt - m defaults to scores code c; code j for sound recording would not be used in any case)
EXCEPTION: the new command for visual materials does not have a default value. The cataloger must choose the appropriate record type code.
LIST OF RECORD TYPE CODES:
In NOTIS, the RT codes can only be used in tandem with the appropriate NOTIS FMT code, which is listed on the right in angle brackets.
In field BL (USMARC leader 07; RLIN BLT <2nd character>, OCLC TYPE), record codes may be entered or changed by the cataloger.
LIST OF BIBLIOGRAPHIC LEVEL CODES:
Catalogers will generally use only codes m or s.
The decision on format/record type/bib level is the cataloger's. An essential resource for making the decision is the document OCLC-MARC coding guidelines available at:
http://www.oclc.org/oclc/cataloging/type.htm
Prior to 1998, standards required all CD-ROMs to be RT m (computer data file).
Effectively from 1998, record type is determined by the CD ROM's contents.
CD ROMs with contents such as computer software (e.g. Excel 97 on CD ROM), numeric databases, computer oriented multimedia, and online systems or services (e.g. OCLC Passport on CD ROM) would continue to be coded m, unless that content is also a "significant aspect" of another category, in which case the cataloger should code for the category of the significant aspect. OCLC example is for map vector data; numeric (normally code m) but coded as map (e).
Other examples in the Orbis database that would be RT m:
Multiple cause of death file. Orbis FLE8021. Subject: Death--United States--Causes--Statistics--Databases.
For CD ROM contents that do not fall into the m categories, the cataloger should now code for the "significant aspect" (e.g. language material, graphic, cartographic material, sound, music, moving image).
In our example:
Farber gravestones. Originally entered in Orbis as FLT3041. FMT D RT m BL m. In the Torbis example, reformatted to FMT F RT k BL m to follow 1998 guidelines. Catalog of a photography collection with reproductions of the photographs as the primary aspect. Format is visual material (F); record type is two-dimensional non-projectable graphic (k); bib level is multipart, non-serial item (m).
OTHER EXAMPLES:
Kant's gesammelte Schriften nach den B_anden I-XIII der Akademie-Textausgabe.
(On Orbis FLR3273 FMT D RT m BL m)
In 1998 coding would now be: FMT B RT a BL m <format book - record type
language material - bib level monograph>
LC ClassPlus (a serial updated quarterly): FMT S RT a BL s <format serial - record type language material - bib level serial>
Library of environmental images (On Orbis FLN1385 FMT D RT m BL m).
In 1998, coding would now be:FMT F RT k BL m <format visual - record type
graphic - bib. level monograph>
Litchfield County, CT : digital orthophoto quadrangal data. (On Orbis FLE7960
coded FMT D RT m BL m)
In 1998, coding would now be FMT P RT e BL m <format map - record type
map - bib level monograph> In this case the content is numeric, but also
a significant aspect of the map category, and should be coded as map e.
Borderline situations:
OCLC: "In case of doubt, or if the most significant aspect cannot be determined, consider the item a computer file."
EXAMPLES:
Langlands & Bell. (On Orbis FLV9729 coded FMT D RT m BL m).
"Includes images, audio interviews, video material, film footage, biography,
bibliography, essays, etc." FMT would probably not change if cataloged in
1998. RT coded p would seem to be the right code, but NOTIS does not accept
it in tandem with FMT D.
Perseus 1.0 : interactive sources and studies on ancient Greece. (On Orbis
FGX6136 coded FMT D RT m BL m)
"A multimedia interactive database designed to facilitate the study of archaic
and classical Greece and to expand the ways in which ancient Greek literature,
history, art, and archaeology can be examined. Contains Greek texts and English
translations, and 5,000 images of art, sites, and monuments from throughout
the Greek world." FMT would probably not change if cataloged in 1998.
Seriality aspect.
If the contents of the CD ROM fall within the computer file category effective in 1998 (i.e. computer software, numeric databases, computer oriented multimedia, and online systems or services) and the CD ROM is also a serial, use FMT D RT m BL s.
EXAMPLE:
Crime in the United States. (Orbis FLE5533. FMT D RT m BL s).
Numeric data issued serially.
If the contents of the CD ROM are not within the 1998 computer file category and the significant aspect is textual, and the CD ROM is also a serial, use FMT S RT a BL s.
EXAMPLE:
MLA international bibliography. (On Orbis FKT8643 FMT D RT m BL s).
In 1998, coding would be FMT S RT a BL s <format serial - record type
textual - bib. level serial> Textual data issued serially.
If the contents of the CD ROM are not within the 1998 computer file category and the significant aspect is non-textual (e.g. graphic, map, music etc.), and the CD ROM is also a serial, code the FMT and RT for the non-textual aspect (e.g. FMT P RT e) and BL s.
EXAMPLE:
NOAA weather charts. Chart series C, Tropical strip/precipitation and observed
weather charts. (On Orbis FMT D RT m BL s)
In 1998, coding would be FMT F RT k BL s <format visual - record type
graphic - bib level serial> Non projectable visual material issued serially.
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T/MAT z TECH n GOVT A/MAT R/TIME nnn
NOTIS FMT F (for visual materials) will always bring up these fixed fields.
T/MAT (type of material) is equivalent to USMARC 008/33=006/16. Values are:
In this case z (Other) has been selected.
TECH is equivalent to USMARC 008/34=006/16. Values are:
In this case n (Not appicable) has been selected.
GOVT The same codes are used in books format are used here.
A/MAT Accompanying matter (USMARC 008/24-19=006/7-12). Values:
In the example, <blank> is used for no accompanying material.
R/TIME Always use nnn <not applicable>
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006
006 TYP m T/AUD DF/TYP c GOVT
The values used in 006 represent "computer file" and in effect repeat information already entered in 007 using different codes. 007 is the primary fixed field representation of "computer file," but locally we will add 006 in addition to enhance keyword searching by format. (GMD c is not indexed as a format qualifier in Orbis keyword searching, but TYP m is.)
TYP (Type of material)
m Computer file <always>
T/AUD (Target audience) Value depends on the item in hand, but generally blank.
blank <unknown or unspecified>
DF/TYP (computer file type). Equivalent to USMARC 008/26-006/09
GOVT: same coding used in books format
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007
Headings and codes used in 007 fixed field data element depend on the GMD value.
GMD CATEGORY OF MATERIAL (General material designation)
c Computer file <always>
SMD SPECIFIC MATERIAL DESIGNATION
o Optical disc <always>
ORIGINAL VERSUS REPRODUCTION ASPECT
*? Data not yet supplied (fill character) <always>
Note: Use of values other than "?" is not recommended (see USMARC Format for Bibliographic Data.)
COLOR (value depends on item in hand)
DIM DIMENSIONS
g 4 3/4 in. or 12 cm.
SOUND (value depends on item in hand)
blank No sound (silent)
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NOTES:
VARIABLE FIELDS
040: : | a CtY | c CtY 043: : | a n-us--- 050/1: 4: | a NB1857 | b .F37 1997 245:00: | a Farber gravestone collection | h [computer file] / | c presented by the American Antiquarian Society.
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245 subfield h is always [computer file]
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300/1: : | a 11 computer laser optical discs : | b ill. ; | c 4 3/4 in. + | e 1 user's guide (25 p. : ill. ; 18 cm.)
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<subfield a: NOT: "computer optical discs." "Disc" is spelled with c rather than k in 300 field and notes. Note also that unlike books, the container is not recorded in subfield a. If the discs came in 2 boxes, do not record as 300:: 2 boxes. Container may be recorded in a note. See 500/4 below.>
<subfield b: "ill." is non-standard; 9.5D1 only has "sd., col." as options> <subfield c: size written out in inches and fractions.>
<subfield e: physical description of acc. material recorded in parentheses. Local decision is to follow option of full description>
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500/1: : | a "The Farber collection numbers approximately 13,000 photographs of over 7,000 different stones mostly along the Eastern seaboard from Nova Scotia to Georgia. To this body of work, the Farbers have added the collections of two early scholars in the field, Harriette Merrifield Forbes, who worked mostly in the 1920s in Massachusetts, and Dr. Ernest Caulfield, who recorded mostly Connecticut gravestones in the 1950s. The Forbes collection numbers over 1,400 photographs of over 1,200 different stones; the Caulfield collection numbers approximately 600 photographs"--P. 2 of User's guide. 538/2: : |a System requirements: 486 or Pentium level personal computer; 16 MB RAM; Microsoft Windows 95; Windows compatible 1024 x 768 24-bit graphics card & monitor; 50 MB dedicated hard drive space; MPC certified 4x CD-ROM drive; mouse or other pointing device ; Adobe Acrobat reader must be installed separately to read hypertext documents (software included on the discs).
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System requirements (538) must be recorded. 538 is repeatable, so if the system runs on both PC and MAC, record the system requirements in separate 538 fields. The 538 note always begins with "System requirements:" (Unlike "CONTENTS" of 505, the text "System requirements:" must be entered.). Unless another note is obviously more important, record the 538 note first. In the example, the scope note is considered to be more important for the user.
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500/3: : |a Title from disc.
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Source of title is always recorded. (AACR2 9.1B2) Chief source is the title screen of the software. Record source of title even if it is from the chief source. (In that case the note will be: Title from title screen.)
If there is no title screen, AACR2 9.0B1says to check "other formally presented internal evidence (e.g. main menus, program statements)."
500::Title from main menu.
If no title screen or substitute is found, the note can cite external sources (in the following order of preference):
500::Title from disc. <or Title from label on disc. A2: "the physical carrier or its labels>
500::Title from accompanying documentation. <A2: "information issued by the publisher, creator, etc., with the file (sometimes called "documentation.">
500::Title from container.<A2: "information printed on the container issued by the publisher, distributor, etc.">
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500/4: : |a In two binders ; user guide in binder one.
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See comment under field 300. Physical description of the container should be in a note rather than in the 300 field.
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505/5:0 : a Disc 1. Nova Scotia, Maine, New Hampshire, Vermont, New York, New Jersey -- Disc 2. PA, VA, DC, NC, SC, GA, TX, WI, CA, England, Ireland, Barnstable, Dukes and Nantucket counties, MA -- Disc 3. Rhode Island, Plymouth and Bristol counties, Massachusetts -- Disc 4. Suffolk and Eastern Norfolk counties, Massachusetts -- Disc 5. Western Norfolk and Southern Worcester counties, Massachusetts -- Disc 6. Essex and Eastern Middlesex counties, Massachusetts -- Disc 7. Western Middlesex County, Massachusetts -- Disc 8. Northern Worcester, Franklin and Hampshire counties, Massachusetts -- Disc 9. Berkshire and Hampden counties, Massachusetts, Litchfield, Hartford and Fairfield counties, Connecticut -- Disc 10. New Haven, Middlesex and New London counties, Connecticut -- Disc 11. Tolland and Windham counties, Connecticut. 505/6:0 : a Hypertext documents (on all discs): Early American gravestones : introduction to the Farber Gravestone Collection / by Jessie Lie Farber -- Directory of cities and towns in the Farber Gravestone Collection. 650/1: 0: | a Sepulchral monuments | z Atlantic States | x Photographs | x Catalogs.
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<650/1: 0: | a Sepulchral monuments | z Atlantic States | x Photographs | x Databases>
DO NOT USE: see SCMH1520. The subdivision --Databases is used only for true (numerical) databases; use of --Databases as a form subdivision for computer files ceased in 1996.
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600/3:10: a Farber, Daniel, d 1909- x Photograph collections x Catalogs. 600/4:10: | a Farber, Jessie Lie | x Photograph collections | x Catalogs. 600/5:10: | a Forbes, Harriette Merrifield, | d 1856-1951 | x Photograph collections | x Catalogs. 600/6:10: | a Caulfield, Ernest, | d 1893-1972 | x Photograph collections | x Catalogs. 655/5: 7: |aCD-ROMs |2 lcsh
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655 Form/genre subject heading
Local subject used to track CD-ROMs added to the Orbis database. Should be traced on all original and copy cataloged records. Indicator 7=Source of term specified in subfield 2. Source for the subject in this case is Library of Congress Subject Headings.
There is no special subject search that can isolate only 655s, but a jsx search on CD ROMs should retrieve many useful (and in some cases misleading) examples for the cataloger.
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710/1:2 : |a American Antiquarian Society. 710/2:2 : | a Visual Information, Inc.
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753 field
Added entries tagged 753 will be found on some member copy records. 753 records system details. |a Make and model |b Programming language |c Operating system. Locally, we will not trace 753 on original records but we do not intend to remove them from member records.
FROM Guidelines for Distinguishing Cartographic Materials on Computer File
Carriers from other Materials on Computer File Carriers, Jan. 1998
< http://lcweb.loc.gov/marc/cfmap.html >
Assigning code "m" for Computer file
USMARC definition:
m - Computer file
Code m indicates that the content of the record is for the following classes of electronic resources: computer software (including programs, games, fonts),
numeric data, computer-oriented multimedia, online systems or services. For these classes of materials, if there is a significant aspect that causes it to fall into
another Leader/06 category, code for that significant aspect (e.g., vector data that is cartographic is not coded as numeric but as cartographic). Other classes
of electronic resources are coded for their most significant aspect (e.g., language material, graphic, cartographic material, sound, music, moving image). In
case of doubt or in cases where the most significant aspect cannot be determined, consider the item a computer file.
Use code "m" (Computer file) for the following items, even though they have a cartographic aspect or subject matter:
- Computer games, even those that may have cartographic or geographic content
06 - Type of record
A one-character code that indicates the characteristics of and defines the components of the record.
For descriptions of character positions 01-17, see the descriptions of corresponding character positions 18-34 in the 008--COMPUTER FILES section of Control
Field 008.
Character Positions
00 - Type of 006 code
m - Computer file
01-04 - Undefined; each contains a blank (#) or fill ( | ) character
05 - Target audience
See the description of position 22 (Target audience) under 008--COMPUTER FILES
06-08 - Undefined; each contains a blank (#) or fill ( | ) character
09 - Type of computer file
See the description of position 26 (Type of computer file) under 008--COMPUTER FILES
10 - Undefined; contains a blank (#) or fill ( | ) character
11 - Government publication
See the description of position 28 (Government publication) under 008--COMPUTER FILES
12-17 - Undefined; each contains a blank (#) or fill ( | ) character
Used for all computer files (i.e., programs, data files, etc.) which usually consists of digitized machine-readable data or program code intended to be accessed,
processed, or executed by computer.
Character Positions
00 - Category of material
c - Computer file
01 - Specific material designation
A one-character code that indicates the class of material (usually the class of physical object) to whcih an item belongs (e.g., a magnetic disc).
a - Tape cartridge
b - Chip cartridge
c - Computer optical disc cartridge
f - Tape cassette
h - Tape reel
j - Magnetic disc
m - Magneto-optical disc
o - Optical disc
r - Remote
u - Unknown
z - Other
02 - Undefined; contains a blank (#) or a fill character ( | ).
03 - Color
A one-character code that indicates whether the item is one color or multicolored.
a - One color
c - Multicolored
g - Gray scale
m - Mixed
n - Not applicable
u - Unknown
z - Other
04 - Dimensions
A one-character code that indicates the dimensions of the item.
a - 3 1/2 in.
e - 12 in.
g - 4 3/4 in. or 12 cm.
i - 1 1/8 x 2 3/8 in.
j - 3 7/8 x 2 1/2 in.
n - Not applicable
o - 5 1/4 in.
u - Unknown
v - 8 in.
z - Other
05 - Sound
A one-character code that indicates whether the production of sound is an integral part of a computer file.
# - No sound (silent)
a - Sound on medium
u Unknown
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Character Positions
18-21 - Undefined
Each contains a blank (#) or fill character ( | )
20-21 - Undefined
Each contains a blank (#) or a fill character ( | )
22 - Target audience
A one-character code that indicates the audience for which the item (primarily educational computer file material) is intended.
# - Unknown or not specified
a - Preschool
b - Primary
Kindergarten through the third grade.
c - Elementary and junior high
d - Secondary (senior high)
e - Adult
f - Specialized
g - General
j - Juvenile
23-25 - Undefined
Each contains a blank (#) or fill character ( | )
26 - Type of computer file
A one-character code that indicates the type of computer file described in the bibliographic record.
a - Numeric data
b - Computer program
c - Representational
Pictorial or graphic information that can be manipulated in conjunction with other types of files to produce graphic patterns that can be used to interpret
and give meaning to the information.
d - Document
e - Bibliographic data
f - Font
g - Game
h - Sound
i - Interactive multimedia
j - Online system or service
m - Combination
u - Unknown
z - Other
27 - Undefined
Contains a blank (#) or fill character ( | )
28 - Government publication
A one-character code that indicates whether the computer file is published or produced by or for a government agency, and, if so, the jurisdictional level of
the agency.
# - Not a government publication
a - Autonomous or semi-autonomous component
c - Multilocal
f - Federal/national
i - International intergovernmental
l - Local
m - Multistate
o - Government publication--level undetermined
s - State, provincial, territorial, dependent, etc.
u - Unknown if item is government publication
z - Other
29-34 - Undefined
Each contains a blank (#) or fill character ( | )
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PCC Core Record for Monographic Computer Files
DRAFT May 22, 1997
M = Mandatory; MA = Mandatory if applicable
LEADER & DIRECTORY Code as national level [2]
VARIABLE CONTROL FIELDS
001, 003, 005, 006, 007, 008 Code as national level [2]
010: Library of Congress Control Number (LCCN) MA
020: $a International Standard Book Number (ISBN) MA
040: Cataloging Source M
042: Authentication Code M [3]
1XX: Main Entries MA
240: Uniform Title MA [4]
245: Title Statement
$a, h M
all other subfields MA
246: Varying Form of Title MA [5]
250: Edition Statement MA
260: Publication, Distribution, etc. (Imprint) M
300: Physical Description M [6]
4XX: Series Statements MA [7]
5XX: Notes MA [8]
538: System Details Note M [9]
500: Source of Title Proper M
500: Source of Edition Note MA [10]
500: Accompanying Material MA [11]
502: Dissertation note MA
520: Summary, etc. MA [12]
505: Formatted Contents Note MA [13]
6XX: Subject Access Fields MA [14]
7XX: Added Entries MA [15]
8XX: Series Added Entries MA [7]
856: Electronic Location and Access MA [16]
FOOTNOTES:
1.Computer files cover material encoded for manipulation by computer. These materials fall within the scope of Chapter 9 of AACR2 and, where applicable,
the Guidelines for Bibliographic Description of Interactive Multimedia (ALA, 1994) for those institutions choosing to use these optional guidelines.
Included are data (e.g., text, image, numeric, sound) and software (e.g., spreadsheets, word processors, games) that may be stored on, or contained in,
carriers available by direct access (e.g., CD-ROMs) or by remote access (e.g., Internet resources).
2.Applying the latest published version of the National Level Record (NLR) standard, code all bytes and fields designated by the NLR as mandatory, and
supply any applicable bytes and fields designated by the NLR as mandatory-if-applicable. The NLR standard is detailed in Appendix A of the USMARC
Format for Bibliographic Data prepared by the Network Development and MARC Standards Office, Library of Congress. NOTE: Depending on the
individual automated system or bibliographic utility, part or all of the Leader and Directory and some variable control fields may be system supplied.
3.For Program for Cooperative Cataloging records only.
4.Supply a uniform title if it is known or can be readily inferred from the item being cataloged.
5.Title Variants: Use judgment in assessing each item and assign a complement of title variants which covers variations deemed important and coded as
appropriate. The importance of title variant access information is intended to reflect individual cataloger's judgment and/or local institutional policy.
6.FOR DIRECT ACCESS FILES: Mandatory. Not applicable to remote access files.
7.Transcribe all series as found on an item in either a 490 or a 440 field. All traced series must be supported by a national level authority record. Untraced
series need not be supported by a national level authority record. If a national level series authority record already exists for the series, follow the first tracing
practice indicated on the record and record the series and tracing appropriately (i.e., in a 490 field, a 440 field or a 490/8XX pairing).
8.Only those notes that support identification of the item need be included. Criteria may vary from one item to another. Notes are not required to justify added
entries.
9.FOR DIRECT ACCESS FILES: Make a "System requirements" note according to Chapter 9 of AACR2. FOR REMOTE ACCESS FILES: Make a
"Mode of access" note according to Chapter 9 of AACR2.
10.Make a note for the edition statement if it is not taken from the source of the title proper. If using the Guidelines for Bibliographic Description of
Interactive Multimedia, make a note according to the instructions in those guidelines.
11.FOR REMOTE ACCESS FILES: Make if material is available as a separate online file or physical document and that information is not already given in
another note.
12.Minimally, supply a brief summary note if the content of the item is not obvious from the rest of the bibliographic record.
13.Supply as appropriate for collections, compilations, or for any multi-part item.
14.If appropriate, assign at least one or two subject access fields from an established thesaurus or subject heading system and/or genre/form list recognized by
the USMARC Format.
15.Use judgment in assessing each item and assign a complement of added entries which cover primary relationships associated with a work (e.g., writer,
programmer, principal investigator, producer, featured composer, animator and/or other artist). The inclusion and importance of added entries are intended to
reflect individual cataloger's judgment and/or local institutional policy.
16.If applicable, assign at least one 856 field giving an electronic location of the item at the time of cataloging.
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BACKGROUND: A database is a collection of logically interrelated data stored together in one or more computerized files, usually created and managed by a database management system. The data are encoded, and each file is designed with a high-level structure for accepting, storing, and providing information on demand. Typically, there is a set of definitions for the database that describe its various data elements and a set of codes to identify each element. The database may include the database management software that created the file, or it may include only the data.
Prior to May 1996, the subdivision –Databases was regularly assigned as a form subdivision to any computer file other than executable software. In particular, it was often used in conjunction with other form subdivisions, for example –Directories–Databases, to indicate that a work was in electronic form. Since May 1996, the assignment of the subdivision –Databases has been limited according to the provisions of this instruction sheet.
This instruction sheet provides guidance on the assignment of subject headings to databases, to works about databases, to certain related materials, and on the assignment of the free-floating subdivision –Databases.
For guidance on the assignment of subjects to electronic serials, including serially issued databases, see H 1580.5.
1. The subdivision –Databases. Assign the free-floating form subdivision –Databases under subjects for a database as defined above. Examples:
Title: Eastern Europe business database [computer file].
Title: Food additives : toxicology, regularation, and properties [computer file].
Title: Properties of organic solvents [computer file].
Title: County data base for new construction, 1980-87-95 [computer file].
Do not assign the subdivision –Databases under subjects for computer files that are essentially textual in nature, such as articles, conference proceedings, literary works, form letters. These texts may be keyboarded through a word-processing program, or they may be digitized images of a print or microform format. Assign only the subject(s) appropriate to the textual material. Examples:
Title: Legal issues surrounding the digital library [computer file] : proceedings of the Library of Congress Network Advsory Committee, December 3-5, 1995.
Title: Nuremberg War Crimes Trials online [computer file] .
Title: Monarch notes on CD-ROM [computer file].
Title: The CD ROM Judaic classics library [computer file].
Title: Paralegal letters [computer file].
2. Cataloging from other than internal sources. Catalogers who do not or cannot load the file for cataloging purposes may make the determination that an item is a database based on these factors such as these:
In case of doubt, do not assign the subdivision –Databases. Examples:
Title: Arctic fisheries database [computer file].
Title: The national dairy database [computer file].
[Note: Although this item calls itself a database, the accompanying information describes this CD-ROM as consisting of over 3,000 pages of documents and research reports. There is no indication of distinct data elements that might be manipulated, nor is any software present which might manipulate the data. This computer file probably lacks the formal structure of a database and thus, the subdivision –Databases is not assigned.]
3. Special cases. Do not use the subdivision –Databases for the following types of works:
• Computer files that have the structure of and present themselves as reference-type works, such as directories, bibliographies, catalogs, dictionaries, encyclopedias, indexes, or other similar types. Assign instead the pertinent form headings or form subdivision under subjects. (If one of these computer files is also a database, do not further subdivide by –Databases and do not assign another subject for the database.) Examples:
Title: The American business disk [computer file].
Title: DESIS desertification bibliography [computer file].
Title: Brody's medical dictionary [computer file].
520 ## $a Complete electronic medical dictionary with over 40,000 entries.
650 #0 $a Medicine $x Dictionaries.
Title: The new Grolier electronic encyclopedia [computer file].
• Collections of non-textual data that are not specifically formatted and encoded for the purposes of manipulation of the data. Assign only the headings appropriate to contents of the files; do not assign the subdivision –Databases. Example:
Title: SoundWAV. Volume 1 [computer file] : the ultimate 16-bit stereo .WAV collection.
4. Works with computer files as accompanying materials. When a work being cataloged is accompanied by a computer file that constitutes at least 20% of the overall work and when the contents of the computer file are judged to be significant, assign the appropriate topical headings for the computer file (cf. H 180, sec. 1). Use the above guidelines in determining when to use the subdivision –Databases following such headings. Examples:
Title: The economic geography of Fujian : a sourcebook.
[accompanying disks contain compressed locational data (15 files) and statistical data (49 files)]
5. Works about databases. To a work about databases in general, assign the appropriate topical headings, for example, Databases, or Relational databases. To a work about databases on a particular subject, assign as a topical subdivision the free-floating subdivision –Databases under the appropriate subject(s). To a work about a particular database, assign the name-title or uniform title for the database being discussed; in addition, assign, if appropriate, the same topical headings that were or would be assigned to an edition of the database itself. Examples:
Title: Skeletal Database Committee recommendations / Paleo-pathology Association.
[a twelve-page printed report on the construction of skeletal databases.]
Title: The directory of online healthcare databases.
[an annual printed directory of medical databases.]
Title: The midwifery research database : MIRIAD : a sourcebook of information about research in midwifery.
[a book about The midwifery research database.]
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Addendum: CD-ROMs that accompany materials in other formats
General
When a CD-ROM accompanies an item in another format (such as a book that has a CD-ROM with it), catalog the piece in-hand in its primary format and note the accompanying CD-ROM in the sub-field e of the collation area (300 field) to detail both the type of CD-ROM (optical, etc.) and the size of the CD-ROM in inches.
Note for copy cataloging
Follow what is found on the record. Do not add or expand the collation area (300 field). Refer poor quality member records and questionable entries to a librarian for a decision.
Note for original cataloging
A system requirements note (538) field is not required and is not current LC practice. Adding a 538 is an option. However, any information obtained from the CD-ROM that may be helpful to the reader should be indicated in the note area with added entries given as needed.
Examples
LC
LTYL MORE FMB8333
ORBIS CATALOGING YS77
YL FMT B RT a BL m T/C DT 12/13/98 R/DT 01/29/99 STAT fc E/L DCF a D/S D
SRC PLACE mau LANG eng MOD T/AUD REPRO D/CODE s DT/1 1998 DT/2
CONT ILLUS a GOVT BIOG FEST 0 CONF 0 FICT 0 INDX 1
010: : |a 97043574
020/1: : |a 0201310074
040: : |a DLC |c DLC |d DLC
050/1:00: |a QA76.64 |b .C35 1998
082/1:00: |a 005.13/3 |2 21
100:1 : |a Campione, Mary.
245:14: |a The Java tutorial : |b object-oriented programming for the Internet
/ |c Mary Campione and Kathy Walrath.
250: : |a 2nd ed.
260: : |a Reading, Mass. : |b Addison-Wesley, |c c1998.
300/1: : |a xix, 964 p. : |b ill. ; |c 24 cm. + |e 1 computer laser optical
disc (4 3/4 in.)
440/1: 0: |a Java series
500/1: : |a 020137935X (CD)
500/2: : |a Includes index.
650/1: 0: |a Object-oriented programming (Computer science)
650/2: 0: |a Java (Computer program language)
650/3: 0: |a Internet programming.
700/1:1 : |a Walrath, Kathy.
927: : |a 9902RO
928: : |a actape
940/1: : |a engn
Note that there is no 538 for system requirements and no 006 or 007 for the accompanying CD-ROM. However, LC did include a 500 note with the CD's ISBN.
LTYL MORE FLC9525
ORBIS CATALOGING YS77
YL FMT B RT a BL m T/C DT 07/01/97 R/DT 07/16/97 STAT fn E/L DCF a D/S D
SRC PLACE cau LANG eng MOD T/AUD REPRO D/CODE s DT/1 1997 DT/2
CONT ILLUS a GOVT BIOG FEST 0 CONF 0 FICT 0 INDX 1
010: : |a 97116775
020/1: : |a 0132722879
040: : |a DLC |c DLC
050/1:04: |a QA76.73.J38 |b P48 1997
100:1 : |a Pew, John A.
245:10: |a Instant Java / |c John A. Pew.
250: : |a 2nd ed.
260: : |a Mountain View, CA : |b SunSoft Press, |c c1997.
300/1: : |a xxviii, 423 p. : |b ill. ; |c 24 cm. + |e 1 computer laser
optical disc (4 3/4 in.)
490/1:1 : |a Java series
500/1: : |a Includes index.
538/2: : |a "System requirements: 100% Windows 95/NT 4.0 compatible system;
Macintosh users: due to limitations, numerous applets on the CD will not run see
text for further information".
650/1: 0: |a Java (Computer program language)
830/1: 0: |a Java series (Mountain View, Calif.)
927: : |a 9708RO
928: : |a actape
940/1: : |a engn
Note that this LC record does use a System requirements note.
MEMBER COPY
LTYL MORE FKZ5308
ORBIS CATALOGING YS77
YL FMT B RT a BL m T/C DT 04/09/97 R/DT 06/11/97 STAT nn E/L DCF a D/S D
SRC d PLACE cau LANG eng MOD T/AUD REPRO D/CODE s DT/1 1997 DT/2
CONT ILLUS a GOVT BIOG FEST 0 CONF 0 FICT 0 INDX 1
020/1: : |a 1565921941
040: : |a AEU |c AEU |d NIC |d CtY
050/1: 4: |a QA76.73.J38 |b .M48w 1997
100:1 : |a Meyer, Jon.
245:10: |a Java virtual machine / |c Jon Meyer and Troy Downing.
250: : |a 1st ed.
260: : |a Cambridge ; |a Sebastopol, CA : |b O'Reilly, |c 1997.
300/1: : |a xxiv, 426 p. : |b ill. ; |c 24 cm. + |e 1 computer disk (3 1/2
in.)
490/1:1 : |a The Java series
500/1: : |a Disk contains software and sample programs from book.
500/2: : |a Includes index.
650/1: 0: |a Java (Computer program language)
830/1: 0: |a Java series (Sebastopol, Calif.)
927: : |a 9707RO
928: : |a actape
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Yale University Library
March 1, 1999
Rev. Sept. 20, 2001
URL: http://www.library.yale.edu/cataloging/netinfo/cdroms.htm