Orbis format integration (Phase I) in a nutshell

This document is concerned with new or redefined USMARC variable field tags associated with Format Integration Phase I and implemented on Orbis in April 1995.   This (Phase I) document, originally created 04/95, has been converted to HTML and updated on 05/21/96. A table listing tags in numerical order has been added. Links to previously cited web documents or web documents created after 04/95 have been created. Changes to Orbis functionality with Release 6.0.1 have been noted.



CONTENTS
  1. What's OBSOLETE?
  2. What's NEW?
  3. Sources of information
  4. Cheat sheets
  5. Cheat sheet: List by function
  6. Cheat sheet: List by tag number
  7. Notes on 246 (First Indicator)
  8. Notes on 246 (Second Indicator)
  9. Significant new 5xx examples
  10. Use of analytical tagging


What's OBSOLETE?

  1. 500 notes for some types of VARIANT TITLE: Added title page title, caption title, cover title, distinctive title, running title, spine title. Use 246 fields with appropriate indicator.
  2. 740 field for VARIANT TITLE TRACING. Use 246 fields with appropriate indicator. (740 is now used primarily for analytical tracings)
  3. 500 notes for LANGUAGES ("In French, German and Italian"). Use 546 field.
  4. 500 note about the reproduction following 533 ("Filmed with"). Use subfield n in 533 (subfield n is repeatable & displays in LUCY)
  5. 500 notes for computer system requirements. Use 538 field.
  6. 500 notes for multipart monograph numbering peculiarities ("Vol. 2 lacks ed. statement."). Use 515 field.
  7. 246 10 and 11 (used in serials cataloging) are no longer used. Use: 246 30 or 246 31
  8. 700/710/711 Second indicator is blank

POLICY: Leave obsolete tagging on old records (copy cataloging, maintenance) as is unless the indicator is not recognized by the NOTIS 6.0.1 error checking program.

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What's NEW?

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SOURCES OF INFORMATION

Recommended introductions: 4 & 5.

  1. RLIN Memory Aid: Variable Fields/Integrated 1/23/95.
  2. Format Integration and its effect on the USMARC Bibliographic Format. 1992.
  3. USMARC Bibliographic Formats & Standards (Cataloger's Desktop)
  4. Format Integration Workshop: major changes for books (by Crystal Graham)
  5. Format Integration Workshop: major changes for printed serials by Crystal Graham.

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CHEAT SHEET

Variant and added titles

Reminder: No initial articles in subfield a of 246; there is no filing indicator. No punctuation at end of 246 field. LCRI does not permit use of subfield h in 246. For multiple 246 fields with first indicator 1 (functions as a note as well as a tracing) arrange the 246 fields in AACR2 note order, although Orbis will not display them as notes.


List by function

List following is in alphabetical order, not AACR2 note order. Note: List has been updated with additional examples from CSB 68 (Spring 1995).

Function Tag
Added title page title 246 15
Alternate form of title 246 3_
Alternative title (245 $b) 246 30
Analytical title 740 02
At head of title 246 1_ $i At head of title: [article, if there] $a Title [NOT used for corporate body; use 500/710 instead].
Binder's title 246 1_ $i Binder's title: [article, if there] $a Title
Caption title (not common in bks) 246 16
Colophon title 246 1_ $i Colophon title: [article, if there] $a Title
Corrected form of title 246 3_
Cover title 246 14
Distinctive title 246 12 (Used primarily with serials)
Half title 246 1_ $i Half title: [article, if there] $aTitle
Incorrect form of title when [] used in title in 245 246 3_
Initialisms (245 $b) 246 30 (Used primarily with serials)
Multivol. variant title 246 1_ $i Vol. 2 has title: [article, if there] $a
Other title 246 13 NOTE: Generally prefer 246 1_ $i NOTE: $a TITLE. See, for example: Colophon title. 246 13 may be used instead of $i when the cataloger does not consider it important to record the source of the variant form, e.g. a variant of a variant title. But note how LC handles, for example, parallel title on spine.
Other title info. (245 $b) 246 30
Parallel title (245$b) 246 31 (Note: use also subfields n & p when appropriate)
Parallel title appears in title from cover 246 14
Parallel title appears in added t.p title 246 15
Parallel title appears in title from spine 246 18
Part title access (245 $p) 246 30 (Used primarily with serials)
Portion of title proper (245) 246 30
Running Title 246 17 (Used primarily with serials)
Spelled out forms (of symbols, numbers) 246 3_
Spine title 246 18
Subtitle access (245 $b) 246 30
Title of accompanying item 740 02
Variant access (was 212) 246 2_ (Used primarily with serials)

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List by tag number

Tag Function
246 1_ |i NOTE |a TITLE
246 12 Distinctive title (used primarily with serials)
246 13 Other title. Generally prefer 246 1_ $i NOTE: $aTITLE. See Other Title in Function Table above.
246 14 Cover title
246 15 Added t.p. title
246 16 Caption title
246 17 Running title
246 18 Spine title
246 2_ Variant access (used primarily with serials)
246 3_ Alternate form of title; Corrected form of title; spelled out forms (of symbols, numerals)
246 30 Alternative title; other title info. (246 |b); portion of title proper; subtitle access; initialisms (primarily serials); part title (primarily serials)
246 31 Parallel title
740 02 Analytical title; title of accompanying item
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Notes on 246 (First Indicator)

First indicator 0: Note, no title tracing, e.g. 246 0_ $i At head of title: $a Report

First indicator 1: When AACR2/LCRI calls for both a note and title tracing. (Follow the rules even though Orbis will only display as a title tracing)

First indicator 2 (2nd indicator blank): For titles used to augment access but not required by AACR2 (or the LCRIs) as title tracings. If cards were generated, neither a note nor a tracing would be printed. Example ("American Library Associationbulletin" is not on the piece):

110 2_ American Library Association.

245 10 ALA bulletin.

246 2_ American Library Association bulletin

First indicator 3 (2nd indicator blank): When AACR2 (or the LCRI) instructs to trace a variant form & a justifying note would not normally be required. (AACR2 21.30J, last paragraph, and 21.2A1, 21.29F) In the following example, if cards were generated, a title tracing would print but not a note.

245 00 4 power review.

246 3_ Four power review

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Notes on 246 (Second indicator)

The 2nd indicator value is the type of title in 246. Most 246 second indicators represent a specific type of title, e.g. 2nd indicator 1 is always used for parallel title. The nonspecific second indicators are:

2nd indicator _ means: no title information provided. (Sometimes info. about the title may be in subfield i, e.g.: 246 1_ $i Also known as: $a COMPENDEX.) Used with 1st indicator 1, 2 or 3.

2nd indicator 0 means: portion of 245 is to be accessed. Used with 1st indicator 3, e.g.: 245 30 Sun signs (245 is: Linda Goodman's sun signs)

2nd indicator 3 means: other title; to be used when access to another form of title is needed, such as a variant form of a variant title. LC does not use 2nd indicator 3 for books. Instead, for example, a parallel title on the cover would be tagged as 246 14.

2nd indicators for specific types of title: 1=parallel title 2=distinctive title 4=Cover title 5=Added t.p. title 6=Caption title 7=Running title 8=Spine title

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Significant new 5xx examples

515 __ Vol. 2 lacks edition statement. (former tag: 500)

538 __ System requirements for accompanying disk: Macintosh 5.1 or higher, System 7. (Former tag: 500)

(For books, LC only requires make & model, and the operating system, in the note; LC also always records the accompanying material in the 300. System requirements tag is also used for Computer data files and videotape but with no corresponding entry in 300. )

538 __ VHS. (Former tag: 500)

546 __ English and Spanish. (Former tag: 500)

533 __ Microfilm. $b Ann Arbor, Mich. : $c University Microfilms International, $c [1994]. $e 1 microfilm reel ; 35 mm. $n Filmed with: Iris unveiled. $7s1994____miu__a (subfield n is new; formerly a separate 500 field)

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Use of analytical tagging

740 is used primarily in situations where there is no collective title. LC model is as follows:

100 1_ Surname, Forename.

240 10 Uniform title

245 10 Title 1 ; $b Title 2 / $c statement of responsibility.

246 3_ Title 1 ; Title 2

700 12 Surname, Forename. $t Title 2.

740 02 Title 2.

Note: the Crystal Graham examples for 740 02 deviate from LC; we will follow LC.

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Prepared by:Steven Arakawa and Jane Gillis
Date created: 4-5-95/rev. 4-20-99.
Text updated and converted to HTML by S.Arakawa 05/21/96
docm:cheat51.htm