NJ18 Call numbers 1991-Sept. 2001

SCOPE --  CALL NUMBER CONSTRUCTION -- EXAMPLES -- EDITIONS, TRANSLATIONS, COPIES, ANALYTICS -- WORKFLOW -- SEARCHING THE ONLINE SHELFLIST

SCOPE

NJ18 call numbers are a local notation used at Yale instead of the Library of Congress N (Fine Arts) classification for books about artists and architects or collections of reproductions of an artist or architect's works. In general, NJ18 corresponds to those numbers within the LC N-NA schedule assigned to individual artists and architects. Note that LC uses separate class numbers for artists/architects based on the medium in which the artist works (fine art in general, painting, drawing, sculpture, architecture, etc.) and on the artist's nationality. NJ18 does not make such distinctions: all artists working in all fine arts media, and all architects, from all nations, are NJ18s.

Books about an artist/architect that focus primarily on the artist/architect's contributions in areas other than art /architecture (e.g. literature, artistic photography, music, politics, art or architectural criticism) are assigned the appropriate LC class. Books about the artist's contributions in multiple creative fields (LC class NX: the arts) generally class in NJ18 if the artist/architect has already been established in NJ18 or if fine art or architecture seems predominant.

Artists' books are generally classed in NJ18.

NJ18 is not used for artists in the applied and decorative arts;  the appropriate LC class in NK should be used instead. Exceptions are made when an artist established in NJ18 also produces works in the applied and decorative arts, e.g. Picasso.

NJ18 is not used for groups of artists (e.g. Cobra; Blaue Reiter) ; the appropriate LC class in N should be used instead.  However, NJ18 is used for artists who collaborate on a work (Gilbert & George), for families of artists, and for architectural firms.

NJ18 is not used for artists classed in ancient art, e.g. ancient Greek sculptors. (For example, Praxiteles is assigned NB102 rather than NJ18)

For books about more than one artist/architect, or for collections of reproductions of more than one artist/architect, the rule of 3 is observed. NJ18 is used for the predominant artist or the first artist named when the books is about no more than 3 artists. For books about more than 3 artists, the book is classed by topic (genre, country, etc.)

For SML stack collections that use the special folio call number, NJ18 is not used. For collections such as the Art Library that do not use the special folio call number, "Folio" is entered between the location stamp and the call number. (On Orbis, enter |kFolio between |a and |b.)

Bibliographies of works about the artist : if a Z call number is available when copy cataloging, use it. Otherwise use NJ18.

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CALL NUMBER CONSTRUCTION

(For construction of NJ18 call numbers prior to 1991, click here.)

In current Arts & Sciences cataloging, NJ18 numbers are transcribed to labels in 7 lines.
First line Always NJ18
Second line Artist cutter
Third line A12 if the artist is the main entry. If the main entry is not the artist (including title main entry), cutter to
the main entry instead. On Orbis, subfield c is always entered between the second and third lines.
If the book would be assigned an oversize plus, the plus should go before the first letter of the 3rd line.
Fourth line Alpha part of the Orbis ID number. ALWAYS USE CAPITAL LETTERS. Should always be
3 characters.
Fifth line Numeric part of the Orbis ID number. Include zeroes. Should always be 4 digits.
Sixth line Date of publication
Seventh line (LC) is always used below NJ18 call numbers

Artist cutter construction.  Cutter to the artist's last name or the first element of the name appearing in subfield a.  If the entry element of a name changes (usually because of AACR2), the original cutter is retained. Hence, Michelangelo continues to have cutter B88.  Capital letter (corresponding to the first letter of the name) followed by digits expanded decimally. For names beginning with vowels: Capital letter (first letter of the name), lowercase letter (second letter of the name), numeric for the rest of the name, e.g. Aa 6 for Alvar Aalto. For second letter "l" substitute capital L. For names beginning with S: Capital letter (first letter of the name), lowercase letter (second letter of the name), numeric for the rest of the name, e.g. Sm57 for David Smith.  For names beginning with Sch: Sch and then numeric for the rest of the name, e.g. Sch335 for Carol Schlosberg.

Because NJ18 is an omnibus classification number, the artist cutters can be long and room for new author numbers is limited. For that reason, when establishing a new artist cutter, NEVER END THE CUTTER NUMBER WITH A DIGIT LOWER THAN 3.  If you are shelflisting in an especially tight area (e.g. where a very common last name is used), end the number with a 5 to give plenty of leeway on either side.

Filing rules:

When possible, use the filing rules described at LC Call numbers: belletristic works. However, pay careful attention to the actual filing sequence in the NJ18 file.  If following the LC call number filing rules will throw off the sequence, file your new artist to preserve the old arrangement. For example, if you are working in an area where German names are common, and it is clear that umlaut u is being filed as ue, file your artist's name as Mueller rather than Mu[i.e. u umlaut]ller.

EXAMPLES:
Example 1. Artist name [Matisse] begins with a consonant (other than S); ARTIST main entry [A12].
Example 2. Artist name [Matisse] begins with a consonant (other than S); author main entry.
Example 3. Artist name [Edward Cullinan Architects (architectural firm)] begins with vowel; author main entry.
Example 4. Artist name [Albini]  begins with vowel and "l" ; author main entry.
Example 5. Artist name [Sant'Angeli] begins with "S"; title main entry.
Example 6. Artist name [Schlosberg] begins with "Sch" ; title main entry.

Example 1.  Artist name  [Matisse] begins with a consonant (other than S); ARTIST main entry [A12].

LTYL DONE                                                                                    FKT6855
                                                                                     ORBIS COPY HOLDINGS SVA6
YL BOOKS LC 96213982 ISBN 2876601788
Matisse, Henri, 1869-1954.
Matisse : visages decouverts, 1945-1954 / Pierre Schneider ... <et al.>. --
    Paris : Mona Bismarck Foundation : A. Biro, c1996.

001 1L CN |a art |b NJ18;M44 |c A12;FKT;6855;1996;(LC)                   |d 11/06/96

NB: always place the subfield c before the last cutter, not before the Orbis id number.  If a 0 is the first digit of the Orbis id, it should be transcribed.
NJ18 M44 A12 Artist main entry 
Art Location stamp
NJ18 Omnibus Yale classification for artists/architects
M44 Artist cutter for Matisse
+A12 Main entry is the artist; book is oversize
FKT Alpha part of  the Orbis ID
6855 Numeric part of the Orbis ID
1996 Date of publication
(LC) (LC) below all NJ18 call numbers

Example 2. Artist name [Matisse] begins with a consonant (other than S); author main entry.

LTYL DONE                                                                                                      FHE6163
                                                                                            ORBIS COPY HOLDINGS SVA6
YL BOOKS LC 92015546 ISBN 0847816109
Benjamin, Roger, 1957-
Henri Matisse / by Roger Benjamin. -- <New York, N.Y. : Rizzoli, 1992>
     (Rizzoli art series)

001 1L CN |a art |b NJ18;M44 |c +B47;FHE;6163;1992;(LC)          |d 11/03/92
NJ18 M44 Author main entry 
Art Location stamp
NJ18 Omnibus Yale classification for artists/architects
M44 Artist cutter for Matisse
+B47 Book number cutters to main entry (author main entry) Benjamin;  a plus is added to indicate oversize
FHE Alpha part of  the Orbis ID
6163 Numeric part of the Orbis ID
1992 Date of publication
(LC) (LC) below all NJ18 call numbers

Example 3.  Artist name  [Edward Cullinan Architects (architectural firm)] begins with vowel; author main entry.

LTYL DONE                                                                                             FKD0647
                                                                                  ORBIS COPY HOLDINGS SVA6
YL BOOKS ISBN 1854904116
Powell, Kenneth.
Edward Cullinan Architects / Kenneth Powell. -- London : Academy Editions,
     1995.

001 1L CN |a art |b NJ18;Ed8 |c P69;FKD;0647;1995;(LC)                   |d 10/26/95
NJ18 Ed8 Artist cutter, first letter vowel. Author main entry 
Art Location stamp
NJ18 Omnibus Yale classification for artists/architects
Ed8 Artist cutter for architectural firm Edward Cullinan Architects; vowel is first letter of name, second letter of the name is lower case
P69 Cutter to main entry Powell (author main entry)
FKD Alpha part of  the Orbis ID
0647 Numeric part of the Orbis ID
1995 Date of publication
(LC) (LC) below all NJ18 call numbers

Example 4. Artist name [Albini] begins with vowel and "l" ; author main entry.

LTYL DONE                                                                                                FHE0522
                                                                                      ORBIS COPY HOLDINGS SVA6
YL BOOKS LC 92053327
Ugolini, Michele.
Franco Albini : uffici INA a Parma / Michele Ugolini, Amedeo Zilioli. --
    Firenze : Alinea, c1991.
(Momenti di architettura moderna ; 11)

001 1L CN |a art |b NJ18;AL325 |c U35;FHE;0522;1991;(LC)         |d 10/22/92
NJ18 AL325 U35   Author main entry 
Art Location stamp
NJ18 Omnibus Yale classification for artists/architects
AL325 Artist cutter for Albini;  name begins with vowel so second letter is used. Ordinarily second letter is lower case, but if second letter would be lower case "l," a capital letter L is used
U35 Cutter to main entry  Ugolini (author main entry); note that rules for the artist cutter (names beginning with vowels or  s) do NOT apply to the book number (main entry cutter)
FJZ Alpha part of the Orbis ID
9528 Numeric part of the Orbis ID
1995 Year of publication
(LC) (LC) below all NJ18 call numbers

Example 5. Artist name [Sant'Elia]  begins with "S"; title main entry.

LTYL DONE                                                                                             FFF1033
                                                                                      ORBIS COPY HOLDINGS SVA6
YL BOOKS ISBN 8820209055
Sant'Elia e l'ambiente futurista / <mostra e catalogo a cura di Guido Ballo con
    la collaborazione di Giovanna Negri>. -- Milano : Mazzotta, c1989.

001 1L CN |a art |b NJ18;Sa63 |c S25;FFF;1033;1989;(LC)             |d 08/18/93
NJ18 Sa63 S25: Author main entry 
Art Location stamp
NJ18 Omnibus Yale classification for artists/architects
Sa323 Artist cutter for Sant'Elia; name begins with S, second letter added in lower case
S25 Book number (main entry cutter);  title main entry;  note that rules for artist cutter (second letter lower case) are not followed for the main entry cutter
FFF Alpha part of  the Orbis ID
1033 Numeric part of the Orbis ID
1989 Date of publication
(LC) (LC) below all NJ18 call numbers

Example 6. Artist name  [Schlosberg] begins with "Sch" ; title main entry.

LTYL DONE                                                                                       FLU8287
                                                                    ORBIS COPY HOLDINGS     SVA6
YL BOOKS
Carol Schlosberg : a retrospective / Andrew Forge ... <et al.>. -- <New Haven,
    Conn.> : Yale University School of Art, c1998.

001 1L CN |a art |b NJ18;Sch335 |c C37;FLU;8287;1998;(LC)        |d 07/17/98
NJ18 Sch335 C37  Title main entry 
Art Location stamp
NJ18 Omnibus Yale classification for artists/architects
Sch335 Artist cutter for Schlosberg; "Sch" is the first part of the cutter
C37 Book number (main entry cutter) to first word of title
FLU Alpha part of  the Orbis ID
8287 Numeric part of  the Orbis ID
1998 Date of publication
(LC) (LC) below all NJ18 call numbers

EDITIONS, COPIES, TRANSLATIONS, ANALYTICS

Basic objective. Keep editions and translations together.                                                                                      back to top.           To Workflow

LATER EDITIONS.

If an earlier edition is already in Orbis and the old NJ18 notation was used,  use the previously assigned call number with a new date (i.e. don't include the Orbis number in the call number) if NJ18 was used.  Consider all correspondence collections (A2) and autobiographies (A3) cataloged using the old NJ18 notation to be earlier editions when you catalog new correspondence collections and later editions of autobiographies.

EXAMPLE:

First edition already on Orbis:

001 1L CN  |a art |b NJ18;C74 |c A44;1989;(LC)

You have the second edition. On Orbis use:

001 1L CN  |a art |b NJ18;C74 |c A44;1999;(LC)

If an earlier edition is already in Orbis and the current NJ18 notation was used (with the Orbis id number), use that call number (including the Orbis number of the earlier edition) with the date of the new edition. If two editions (e.g. American and British) appear in the same year, add a capital B to the date for the second edition cataloged.

EXAMPLE:

First American edition already on Orbis using the new NJ18 notation:

001 1L CN |a art |b NJ18;C74 |c A44;FFG;0667;1990;(LC)

You have the first British edition, published in the same year. Your Orbis id is GGB1234; but do not use it in your call number; use the Orbis ID of the American edition already cataloged, with B added to the date:

001 1L CN |a art |b NJ18;C74 |c A44;FFG;0667;1990B;(LC)

You have the second (American) edition. Your Orbis ID is GGG9999, but do not use it in your call number; use the Orbis ID of the first edition with the date of your edition.

001 1L CN |a art |b NJ18;C74 |c A44;FFG;0667;1999;(LC)

If the earlier edition used the old yale J18 classification, do not use that call number. Use the current NJ18 notation instead.

EXAMPLE

First edition in Orbis uses the old Yale J18 notation:

001 1T CN |a art |b J18 |c C424;958R

You use the current NJ18 notation for your second edition:

001 1L CN |a art |b NJ18;C424 |c R66;GGG;0008;1999;(LC)

COPIES

If British Art or another cataloging unit has cataloged a work using the old NJ18 notation and you add a copy for Art (CCL, etc.) use British Art's call number as is. However, adjust the number accordingly to account for the Art Library's different oversize ranges. If the cataloging unit does not use NJ18 notation at all, e.g. Divinity, Music, Manuscripts & Archives, do not use their call number; use NJ18 with the current notation instead.

In the following example,  British Art received the first copy and assigned the number using the old NJ18 notation. When the second copy was added for the Art Library, the British Art call number was used as is.

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TRANSLATIONS.

If a call number was already assigned using the old NJ18 notation, retain it, add the appropriate translation number to the book number,  and use the date of your edition.

EXAMPLE

Original work already on Orbis using the old NJ18 notation:

001 1L CN |a art |b NJ18;C74 |c B88;1987;(LC)

You have an English translation. On Orbis use:

001 1L CN |a art |b NJ18;C74 |c B8813;1987;(LC)

If the call number was already assigned using the new NJ18 notation, retain it (including the Orbis number) and add add the first letter (capital letter) of the language of your translation to the numeric portion of the Orbis ID number.

EXAMPLE

Original work on Orbis uses the NEW NJ18 notation:

001 1L CN |a art |b NJ18;C74 |c D77;GGG;0999;1990;(LC)

You have the English translation. On Orbis use:

001 1L CN |a art |b NJ18;C74 |c D77;GGG;0999E;1992;(LC)

If the original was never owned by Yale, or if the original is in the old Yale J18 class, and you have a translation, use the current notation with the Orbis ID number for your copy and add the translation letter after the numerics. A French translation would go into Orbis as:

001 1L CN |a art |b NJ18;C74 |c R55;JDJ;9999F;1999;(LC)

If you later receive the original for cataloging, use the same call number (including the same Orbis ID number) and drop the translation letter.

001 1L CN |a art |b NJ18;C74 |c R55;JDJ;9999;1999;(LC)

In situations where exhibition catalogs are published simultaneously in different languages, and more than one exhibition catalog is received, we will not try to keep "editions" together. Use the Orbis ID of catalog #1 in its call number; use the Orbis ID of catalog #2 in its call number.

If the translation letter has already been used, add 2, 3, etc. following the translation letter. For example, if you have a translation into Esperanto and E has already been used for English, then:

001 1L CN |a art |b NJ18;C74 |c K77;GGY;4355E2;2001;(LC)

ANALYTICS.

For analytics of sets begun using the old notation, continue with the old notation and add the appropriate volume number to the call number. Do not use the new NJ18 notation for new sets. Use the online shelflist to establish the set number without the Orbis ID numbers.

WORKFLOW

1. Decide whether the book is about an artist/architect or is a collection of reproductions of the artist/architect's works. Generally the artist/architect will be the first subject on the bibliographic record. Don't confuse with books about art critics, art historians, or art patrons.

2. Search Orbis to see if the artist/architect has already been assigned an NJ18 cutter. (In addition, if you have a later edition or translation, search Orbis for an earlier edition or a title in the original language)

3. When the NJ18 cutter is established, decide whether to use A12 or cutter to main entry. 4. If the book is oversize, precede the A12 or the main entry cutter with a + sign. For Art and other school & dept. libraries, and CCL, use Folio above the call number (without a plus). For stack collections, check the oversize page.

5. After the A12 or main entry cutter has been assigned, use the Orbis ID letters (ALL CAPS) for the 4th line, and the Orbis ID letters (ALL CAPS) for the fifth line. (For exceptions--later editions, translations, copies, analytics--see the section above.)  Use the publication date for the 6th line and (LC) in the last line. If the record is for an analytic, the volume number is the 7th line, and (LC) is the last line.
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SEARCHING THE ONLINE SHELFLIST

If a name search indicates the artist has not been established,  search the online shelflist. You may want to do a cl or a co search in Orbis first to get a rough idea of where to shelflist your author, but use the Online shelflist to make the final determination. Your search should include NJ18 and at least the first letter (if a consonant other than S) or the first 2 letters (if a vowel or S) or Sch.  When using the Online Shelflist, check one of the records for Detail to orient yourself. Remember that the shelf arrangement is by subject rather than main entry when you examine the detail record. Based on the record detail,  estimate where your author would be in the file, and scroll down or click to the next window. Check record detail for selected numbers until you have determined where to establish the new artist.

Example. Artist: Brand, Linda.

The Yale cutter table suggests Brand would be cuttered around B73. An Orbis cl/co search is better for the initial search since it allows for more browsing. (If the Online shelflist has an exact match on the cutter, it will only retrieve records with the exact match; Orbis will retrieve the exact match and other numbers following. Using a cl search in Orbis (fi cl nj18 b73),  I retrieve the following:

CALL NUMBER INDEX -- 9 ENTRIES FOUND, 1 - 9 DISPLAYED

1 YL: NJ 18 B 732 A 12 1971 LC
2 YL: NJ 18 B 735 B 38 1973 LC
3 YL: NJ 18 B 736 B 68 LC
4 YL: NJ 18 B 7374 A 12 FHX 9226 1993 LC
5 YL: NJ 18 B 7375 H 45 LC
6 YL: NJ 18 B 7375 W 65 LC
7 YL: NJ 18 B 73863 A 12 1997 LC
8 YL: NJ 18 B 73864 M 37 FGW 6964 1991 LC
9 YL: NJ 18 B 739 S 56 LC

The last index entry (9) turns out to be for the artist  Marcel Braitstein, so I know the number is probably not in  NJ18 B73, so I re-adjust the search to
fi cl nj18 b74 and retrieve the following:

SCREEN ONE:

CALL NUMBER INDEX -- 33 ENTRIES FOUND, 1 - 21 DISPLAYED

1 YL: NJ 18 B 74 A 15 T 45 1972 LC
2 YL: NJ 18 B 74 B 67 FLY 4648 1997 LC
3 YL: NJ 18 B 74 B 69 LC
4 YL: NJ 18 B 74 B 73 LC
5 YL: NJ 18 B 74 B 73 LC
6 YL: NJ 18 B 74 C 37 LC
7 YL: NJ 18 B 74 C 66 1970 LC
8 YL: NJ 18 B 74 D 45 1990 LC
9 YL: NJ 18 B 742 A 15 S 86 1976
10 YL: NJ 18 B 743 H 64 FHJ 5784 1992 LC
11 YL: NJ 18 B 7434 A 12 1993 LC
12 YL: NJ 18 B 745 A 37 1988 LC
13 YL: NJ 18 B 746 A 12 FHK 1251 1991 LC
14 YL: NJ 18 B 746 A 12 FKD 8229 1995 LC
15 YL: NJ 18 B 746 A 12 G 45
16 YL: NJ 18 B 746 A 15 K 57 1978 LC
17 YL: NJ 18 B 746 B 35 1987 LC
18 YL: NJ 18 B 746 C 43 FHU 5213 1993 LC
19 YL: NJ 18 B 746 C 65 LC
20 YL: NJ 18 B 746 D 33 X 1995 LC
21 YL: NJ 18 B 746 F 38 FJZ 6996 1995 LC

SCREEN TWO:

CALL NUMBER INDEX -- 33 ENTRIES FOUND, 22 - 33 DISPLAYED

22 YL: NJ 18 B 746 G 45
23 YL: NJ 18 B 746 H 34 LC
24 YL: NJ 18 B 746 K 55 FJR 9053 1994 LC
25 YL: NJ 18 B 746 P 46 FJW 8924 1995 LC
26 YL: NJ 18 B 746 P 47 LC
27 YL: NJ 18 B 746 V 37 LC
28 YL: NJ 18 B 747 N 48 LC
29 YL: NJ 18 B 7473 G 72 1995 LC
30 YL: NJ 18 B 748 N 48 LC
31 YL: NJ 18 B 748 N 49 LC
32 YL: NJ 18 B 7482 A 12 FHN 0933 1992 LC
33 YL: NJ 18 B 7494 E 93 FGA 3844 1990 LC

Examination of a number of records indicates that NJ18 B746 has been assigned to Brancusi, Constantin and NJ18 B747 has been assigned to Brandegee, Robert Bolling. This still needs to be verified against the Online shelflist. Since you cannot easily or reliably browse using the Online shelflist, your best bet theoretically  is to enter the following search: "nj18 b" since adding digits will not retrieve a reliable browse display. However, since "nj18 b" retrieves around 3000 records, attempting to page through until you reach B746 may crash the software. Instead, try searching  on "nj18 b7." (You'd be out of luck if  there was an exact match, but in this case you will retrieve from NJ18 B603. If you get an exact match with a single digit, add another digit--e.g. nj18 b72--and try again. Try  nj18 b71-nj18 b79 before you do any further decimal expansion; further decimal expansion tends to kick you back to the beginning of the nj18 b search.) Use the Next button and the scroll bar until you reach the NJ18 B746/NJ18 N747 section.

[Image]

As the display indicates, it is safe to insert a number between NJ18 B746 and NJ18 B747.  Since you are trying to insert Brand between Brancusi and  Brandegee, you want to leave space on either side, so use NJ18 B7465. (The cutter number "rule of 3": last digit of the cutter should never be less than 3)

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Created:  4/7/99   by s. arakawa

Copyright © 2001  Yale University Library
Contact: steven.arakawa@yale.edu
Last updated: 08/23/01
URL: http://www.library.yale.edu/cataloging/artsciteam/nj18.html