The cataloging of the Henry Raup Wagner collection of Mexican broadsides
was begun in 1991 by Matthew Beacom, former member of the Rare Book Team,
and continued in 1995 by Manon Théroux, a current member of the
team. No strict guidelines were set up at the beginning of the project,
meaning that treatment has not necessarily been consistent throughout the
course of the project. This document is an attempt to record some of the
guidelines that currently guide the project.
Descriptive cataloging for items in the collection is done in accordance
Cataloging of Rare Books (DCRB). Name and uniform title headings are
assigned and constructed in accordance with the Anglo-American Cataloguing
Rules, 2nd ed., 1998 revision (AACR2r) and the Library of Congress Rule
Interpretations (LCRI). Subject headings are assigned and constructed in
accordance with the Library of Congress Subject Cataloging Manual (SCM).
MARC coding of records conforms to the MARC 21 Format for Bibliographic
Data and its accompanying LC Guidelines. Authority records are contributed
to the national authority files through the Name Authority Cooperative
Project (NACO) and the Subject Authority Cooperative Project (SACO). Form/genre
access, when provided, uses terms found in Genre Terms: a Thesaurus for
Use in Rare Book and Special Collections Cataloguing, 2nd ed.
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The Wagner collection is organized by size and then by imprint date. Call
numbers are assigned in accordance with the following local scheme and
can be searched using a call number index in ORBIS. In staff mode, prefix
your search with "fi co". In the public catalog, prefix your search with
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Regular Broadsides: 1991 +S5
Regular broadsides (up to 22 x 37 cm.), which make up the majority
of the collection, are assigned a call number that begins with the prefix
"1991 +S5". To this prefix are appended the year and the month/date of
publication (or of the latest date found in the text if it approximates
the date of publication) and a serial number (number 1 if the item represents
the first item in the collection with that date, number 2 if it is the
second item, and so forth). Thus, the call number "1991 +S5 1832 12/1 3"
indicates the third item in the collection bearing the date 1 December
1832. If an item has a year and a month but no specific date, the date
is dropped (e.g., "1991 +S5 1832 12 3" indicates the third item in the
collection corresponding to the month of December 1832). If an item bears
a year only, then the month/date are dropped (e.g., "1991 +S5 1832 3" indicates
the third item in the collection published in the year 1832 for which the
month and date are unknown). If an item bears no date whatsoever, the earliest
estimated date of publication is used as the basis for classification.
Oversized Broadsides: BrSides Folio 1997 1
Oversized broadsides follow the same basic pattern but use different
prefixes. The quarto or "pizza box" broadsides (up to 39 x 53 cm.) have
not yet been cataloged so their prefix has not yet been formulated. Cataloging
for the small folio (up to 75 x 53 cm.) and large folio broadsides (up
to 75 x 104 cm.) is complete and the call numbers for both begin with the
prefix "BrSides Folio 1997 1".
Marking Call Numbers on Broadsides and Folders
All broadsides have their call numbers marked on the verso in the lower-right
corner. Oversized broadsides have the "BrSides" part of the call number
spelled-out as "Broadsides". Broadside folders are marked in different
ways depending on the size of the folder. Regular broadsides are housed
in legal-size folders that are marked in one line along the upper-right.
Both large folio and quarto, or "pizza-box", broadsides are housed in folders
that are marked on the lower-right corner. Small folio broadsides are housed
in folders that are marked on the lower-left corner. Marking
Beinecke Call Numbers on Oversized Broadside Folders gives a schematic
illustration of marking procedures.
The following local headings are assigned as specialized access points.
They can be searched using the subject indexes in ORBIS. In staff mode,
prefix your search with "fi jso". In the public catalog, prefix your search
Wagner, Henry Raup, 1862-1957--Collection
An authorized personal name heading combined with a Beinecke local
subdivision to trace the provenance of the collection.
Lat Amer tracts--[year of imprint]
A local Beinecke heading assigned to permit the retrieval of all tracts
(defined as items of 100 pages or less) printed in Latin America during
a particular year.
A local Yale heading assigned to permit the retrieval of all materials
cataloged during a particular month that pertain to Latin America. The
heading combines a local two-letter geographic area code with numbers indicating
the year and month of cataloging (e.g., "la97 02" indicates items cataloged
during February 1997) and allows users to keep current with ongoing additions
to the catalog. [N.B.: This heading discontinued, 9 Nov. 1999]
Mexico. [State. City. Year.]
A local Beinecke heading assigned to trace the place and year of imprint.
For Mexican imprints, the heading is used in records for works printed
before 1865. To avoid split files, only the latest authorized form of name
is used (e.g., "Mexico. Coahuila. Saltillo. 1830." rather than "Mexico.
Coahuila. Leona Vicario. 1830."). The following chart illustrates the form
to be used for each of Mexico's 31 states and its 1 federal district:
|Heading for State
||Form Used in Beinecke Imprint Tracing
|Aguascalientes (Mexico : State)
||Mexico. Aguascalientes. [City. Date.]
|Baja California (Mexico : State)
||Mexico. Baja California. [City. Date.]
|Baja California Sur (Mexico)
||Mexico. Baja California Sur. [City. Date.]
|Campeche (Mexico : State)
||Mexico. Campeche. [City. Date.]
|Coahuila (Mexico : State)
||Mexico. Coahuila. [City. Date.]
|Colima (Mexico : State)
||Mexico. Colima. [City. Date.]
||Mexico. Chiapas. [City. Date.]
|Chihuahua (Mexico : State)
||Mexico. Chihuahua. [City. Date.]
|Distrito Federal (Mexico)
||Mexico. Distrito Federal. [City. Date.]
|Durango (Mexico : State)
||Mexico. Durango. [City. Date.]
|Guanajuato (Mexico : State)
||Mexico. Guanajuato. [City. Date.]
|Guerrero (Mexico : State)
||Mexico. Guerrero. [City. Date.]
|Hidalgo (Mexico : State)
||Mexico. Hidalgo. [City. Date.]
||Mexico. Jalisco. [City. Date.]
|Mexico (Mexico : State)
||Mexico. Mexico. [City. Date.]
|Michoacán de Ocampo (Mexico)
||Mexico. Michoacán de Ocampo. [City. Date.]
||Mexico. Morelos. [City. Date.]
||Mexico. Nayarit. [City. Date.]
|Nuevo León (Mexico : State)
||Mexico. Nuevo León. [City. Date.]
||Mexico. Oaxaca. [City. Date.]
|Puebla (Mexico : State)
||Mexico. Puebla. [City. Date.]
|Querétaro (Mexico : State)
||Mexico. Querétaro. [City. Date.]
|Quintana Roo (Mexico : State)
||Mexico. Quintana Roo. [City. Date.]
|San Luis Potosí (Mexico : State)
||Mexico. San Luis Potosí. [City. Date.]
|Sinaloa (Mexico : State)
||Mexico. Sinaloa. [City. Date.]
|Sonora (Mexico : State)
||Mexico. Sonora. [City. Date.]
|Tabasco (Mexico : State)
||Mexico. Tabasco. [City. Date.]
||Mexico. Tamaulipas. [City. Date.]
|Tlaxcala (Mexico : State)
||Mexico. Tlaxcala. [City. Date.]
|Veracruz (Mexico : State)
||Mexico. Veracruz. [City. Date.]
|Yucatán (Mexico : State)
||Mexico. Yucatán. [City. Date.]
|Zacatecas (Mexico : State)
||Mexico. Zacatecas. [City. Date.]
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Tips to remember when establishing personal name headings for the Wagner
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Spanish-language personal names often contain compound surnames. Remember
that first indicator value "2" is now obsolete.
Spanish-language personal names often contain prefixes. AACR2r
provides instruction on the appropriate entry element for surnames containing
"D." at the beginning of a name is almost always an abbreviation for the
title "don". Do not mistake it for a forename initial.
"C." at the beginning of a name is almost always an abbreviation for the
title "ciudadano". Do not mistake it for a forename initial.
Remember that "ch" typically files as a separate letter after "c", "ñ"
typically files as a separate letter after "n", and "ll" typically files
as a separate letter after "l" in Spanish-language reference works. Do
not assume that the letters will be interfiled in accordance with English-language
Remember that the form of name on the Wagner source may not conform to
modern Spanish spelling conventions. Try searching reference sources in
various ways. In particular, consider "j" and "x" ("Mexía" vs. "Mejía"),
"j" and "g" ("jefe" vs. "gefe"), "cs" and "x" ("Ecsmo." vs. Exmo."), "i"
and "y" ("Ignacio" vs. "Ygnacio"), and "s" and "x" ("esposicion" vs. "exposicion")
to be interchangeable for searching purposes.
When establishing headings, remember to supply any diacritics lacking on
the Wagner source that are considered standard Spanish usage (1.0G1 and
22.1D1). Do not, however, supply diacritics over capital letters, excepting
the tilde over capital N (LCRI 1.0G1). If diacritics that are not considered
standard Spanish usage appear on the Wagner source, omit them from the
Remember that a personal name authority record should contain cross-references
for any relevant corporate name authority records, but the reverse is not
true (LCRI 26.3B-C; e.g., "Victoria, Guadalupe, 1786-1843" has a cross
reference for "Mexico. President (1824-1829 : Victoria)" but not vice versa).
Many broadsides in the collection are promulgations of national or state
decrees. Typically, a national decree was first passed by the Mexican legislature,
then signed by the president, who transmitted it to one of his ministers,
who in turn transmitted it to each of the state governors or jefe políticos,
who in turn promulgated it to their constituents. Typically, a state decree
was first passed by the state legislature and then signed by the governor
or jefe político, who promulgated it to his constituents.
But variations exist. Sometimes national decrees were issued directly by
the president, or by a ruling junta, and there was no legislative role.
Sometimes state decrees were issued directly by the governor or jefe
político. Sometimes it is hard to tell what is going on.
Main and Added Entries
The main entry for these decrees is the jurisdiction that is governed by
them (21.31B). For national decrees it is "Mexico"; for state decrees it
is the name of the individual state.
A uniform title is added (25.15A). The form used is "Decreto ([year month
date])". The date represents the date of the decree not the date of its
promulgation in the broadside.
If the decree is issued directly by a head of state or ruling executive
body, a corporate name added entry is made (21.31B). Otherwise, no added
entry for the chief executive is made.
Added entries are not made for legislative bodies (21.31B).
Added corporate name entries are made for transmitting ministers.
Added entries (both personal and corporate) are made for promulgating officials,
usually a governor. Strictly speaking, the personal name added entry is
probably not called for in AACR2r but the typographical layout of the text
suggests its inclusion as a useful access point. Typically, the name of
the promulgating official appears in bold as part of a caption at the head
of the broadside and as part of a signature at the end of the broadside.
Added entries are not made for secretaries of promulgating officials. The
secretary's name often follows the name of the promulgating official in
the signature at the end.
Government decrees generally do not have titles as such. Typically they
have a caption at head in bold type that gives the name of the promulgating
official, followed by formulaic text that explains the transmission history
of the decree, followed by the text of the decree. Generally consider the
caption to be the title proper and the transmission history and decree
to be other title information. Transcribe the beginning of the transmission
history, including the name of the transmitting minister, but insert marks
of omission liberally thereafter. Include enough of the remaining text
to give some idea of topic of the decree.
Government decrees do not usually carry imprint statements. Generally
consider the place and date of promulgation to be the place and date of
imprint. Supply the information in square brackets.
The following notes are made in the following order:
Note (coded 590) giving copy-specific information. No mention is made of
the Wagner provenance unless other non-Wagner copies are held, although
a provenance tracing is made for the collection (see under Local Headings).
Provenance tracings are not generally made for ms. signatures appearing
under officials' names, although their presence is noted. The squiggly
ms. marks that appear under officials' names are referred to as "rubrics"
and are also noted.
Note (coded 520) giving a summary of the document, including what it is
and what it is about. This note should be brief, usually only a single
Note (coded 500) giving the source of the title. Not made if the document
is a single-sheet publication.
Note (coded 500) giving the source of the imprint. Only made 1) if the
document is a single sheet and the imprint appears on the verso, or 2)
if the document is not a single sheet and the imprint appears somewhere
other than the t.p. or t.p. substitute.
Note (coded 500) giving promulgation information from signature at end
of broadside. Usually includes date and place of promulgation and the promulgating
official's name. The name of the promulgating official's secretary is not
transcribed and is replaced by marks of omission.
Note (coded 500) giving date of decree.
Other notes as needed.
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The genre heading "Laws" is not used for decrees in the Wagner Collection.
Sample MARC Record
LTYL MORE FLK7118
YL FMT B RT a BL m T/C DT 12/05/97 R/DT 12/05/97 STAT cc E/L DCF a D/S D
SRC d PLACE mx LANG spa MOD T/AUD REPRO D/CODE s DT/1 1831 DT/2
CONT l ILLUS GOVT f BIOG FEST 0 CONF 0 FICT 0 INDX 0
040: : $ a CtY-BR $ c CtY-BR $ d dcrb
043: : $ a n-mx---
110:1 : $ a Mexico.
240:10: $ a Decreto (1831 mayo 19)
245:10: $ a Miguel Cervantes, general de brigada y gobernador del Distrito
Federal : $ b por la Secretaría de Hacienda se ha comunicado á este gobierno
el decreto siguiente ... se autoriza al gobierno para que pueda establecer
correos semanarios en los puntos donde sean útiles ...
260: : $ a [Mexico City : $ b s.n., $ c 1831]
300/1: : $ a 1 sheet ( p.) ; $ c 32 x 22 cm.
590/1: : $ a BEIN: With ms. rubrics of the governor and his secretary; with
blind-stamped governmental seal.
500/2: : $ a Broadside issued by the governor of the Distrito Federal
communicating a national decree authorizing the establishment of weekly
postal service in select areas.
500/3: : $ a Broadside dated and signed at end: Dado en México á 27 de mayo
de 1831. Miguel Cervantes ...
500/4: : $ a Decree dated: 19 de mayo de 1831.
650/1: 0: $ a Postal service $ x Law and legislation $ z Mexico.
650/2: 4: $ a Lat Amer Tracts $ y 1831.
651/3: 4: $ a Mexico. Distrito Federal. Mexico City. 1831.
600/5:14: $ a Wagner, Henry Raup, $ d 1862-1957 $ x Collection.
700/1:1 : $ a Cervantes, Miguel, $ d 1789-1864.
710/2:1 : $ a Distrito Federal (Mexico). $ b Governor (1831-1832 : Cervantes)
710/3:1 : $ a Mexico. $ b Secretaría de Hacienda.
927: : a tape
928: : a actape
940/1: : a bein,gen