Wagner Collection of Mexican Broadsides

Cataloging the Collection

Introduction ~ Standards ~ Call Numbers
Local Headings ~ Personal Names ~ Government Decrees
Sample MARC Record


The cataloging of the Henry Raup Wagner collection of Mexican broadsides was begun in 1991 by Matthew Beacom, former member of the Rare Book Team, and continued in 1995 by Manon Théroux, a current member of the team. No strict guidelines were set up at the beginning of the project, meaning that treatment has not necessarily been consistent throughout the course of the project. This document is an attempt to record some of the guidelines that currently guide the project.


Descriptive cataloging for items in the collection is done in accordance with Descriptive Cataloging of Rare Books (DCRB). Name and uniform title headings are assigned and constructed in accordance with the Anglo-American Cataloguing Rules, 2nd ed., 1998 revision (AACR2r) and the Library of Congress Rule Interpretations (LCRI). Subject headings are assigned and constructed in accordance with the Library of Congress Subject Cataloging Manual (SCM). MARC coding of records conforms to the MARC 21 Format for Bibliographic Data and its accompanying LC Guidelines. Authority records are contributed to the national authority files through the Name Authority Cooperative Project (NACO) and the Subject Authority Cooperative Project (SACO). Form/genre access, when provided, uses terms found in Genre Terms: a Thesaurus for Use in Rare Book and Special Collections Cataloguing, 2nd ed.

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Call Numbers

The Wagner collection is organized by size and then by imprint date. Call numbers are assigned in accordance with the following local scheme and can be searched using a call number index in ORBIS. In staff mode, prefix your search with "fi co". In the public catalog, prefix your search with "co=".
  • Regular Broadsides: 1991 +S5

  • Regular broadsides (up to 22 x 37 cm.), which make up the majority of the collection, are assigned a call number that begins with the prefix "1991 +S5". To this prefix are appended the year and the month/date of publication (or of the latest date found in the text if it approximates the date of publication) and a serial number (number 1 if the item represents the first item in the collection with that date, number 2 if it is the second item, and so forth). Thus, the call number "1991 +S5 1832 12/1 3" indicates the third item in the collection bearing the date 1 December 1832. If an item has a year and a month but no specific date, the date is dropped (e.g., "1991 +S5 1832 12 3" indicates the third item in the collection corresponding to the month of December 1832). If an item bears a year only, then the month/date are dropped (e.g., "1991 +S5 1832 3" indicates the third item in the collection published in the year 1832 for which the month and date are unknown). If an item bears no date whatsoever, the earliest estimated date of publication is used as the basis for classification.
  • Oversized Broadsides: BrSides Folio 1997 1

  • Oversized broadsides follow the same basic pattern but use different prefixes. The quarto or "pizza box" broadsides (up to 39 x 53 cm.) have not yet been cataloged so their prefix has not yet been formulated. Cataloging for the small folio (up to 75 x 53 cm.) and large folio broadsides (up to 75 x 104 cm.) is complete and the call numbers for both begin with the prefix "BrSides Folio 1997 1".
  • Marking Call Numbers on Broadsides and Folders

  • All broadsides have their call numbers marked on the verso in the lower-right corner. Oversized broadsides have the "BrSides" part of the call number spelled-out as "Broadsides". Broadside folders are marked in different ways depending on the size of the folder. Regular broadsides are housed in legal-size folders that are marked in one line along the upper-right. Both large folio and quarto, or "pizza-box", broadsides are housed in folders that are marked on the lower-right corner. Small folio broadsides are housed in folders that are marked on the lower-left corner. Marking Beinecke Call Numbers on Oversized Broadside Folders gives a schematic illustration of marking procedures.
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Local Headings

The following local headings are assigned as specialized access points. They can be searched using the subject indexes in ORBIS. In staff mode, prefix your search with "fi jso". In the public catalog, prefix your search with "so=".
  • Wagner, Henry Raup, 1862-1957--Collection

  • An authorized personal name heading combined with a Beinecke local subdivision to trace the provenance of the collection.
  • Lat Amer tracts--[year of imprint]

  • A local Beinecke heading assigned to permit the retrieval of all tracts (defined as items of 100 pages or less) printed in Latin America during a particular year.
  • la[year] [month]

  • A local Yale heading assigned to permit the retrieval of all materials cataloged during a particular month that pertain to Latin America. The heading combines a local two-letter geographic area code with numbers indicating the year and month of cataloging (e.g., "la97 02" indicates items cataloged during February 1997) and allows users to keep current with ongoing additions to the catalog. [N.B.: This heading discontinued, 9 Nov. 1999]
  • Mexico. [State. City. Year.]

  • A local Beinecke heading assigned to trace the place and year of imprint. For Mexican imprints, the heading is used in records for works printed before 1865. To avoid split files, only the latest authorized form of name is used (e.g., "Mexico. Coahuila. Saltillo. 1830." rather than "Mexico. Coahuila. Leona Vicario. 1830."). The following chart illustrates the form to be used for each of Mexico's 31 states and its 1 federal district:
Heading for State Form Used in Beinecke Imprint Tracing
Aguascalientes (Mexico : State) Mexico. Aguascalientes. [City. Date.] 
Baja California (Mexico : State) Mexico. Baja California. [City. Date.]
Baja California Sur (Mexico) Mexico. Baja California Sur. [City. Date.]
Campeche (Mexico : State) Mexico. Campeche. [City. Date.]
Coahuila (Mexico : State) Mexico. Coahuila. [City. Date.]
Colima (Mexico : State) Mexico. Colima. [City. Date.]
Chiapas (Mexico) Mexico. Chiapas. [City. Date.]
Chihuahua (Mexico : State) Mexico. Chihuahua. [City. Date.]
Distrito Federal (Mexico) Mexico. Distrito Federal. [City. Date.]
Durango (Mexico : State) Mexico. Durango. [City. Date.]
Guanajuato (Mexico : State) Mexico. Guanajuato. [City. Date.]
Guerrero (Mexico : State) Mexico. Guerrero. [City. Date.]
Hidalgo (Mexico : State) Mexico. Hidalgo. [City. Date.]
Jalisco (Mexico) Mexico. Jalisco. [City. Date.]
Mexico (Mexico : State) Mexico. Mexico. [City. Date.]
Michoacán de Ocampo (Mexico) Mexico. Michoacán de Ocampo. [City. Date.]
Morelos (Mexico) Mexico. Morelos. [City. Date.]
Nayarit (Mexico) Mexico. Nayarit. [City. Date.]
Nuevo León (Mexico : State) Mexico. Nuevo León. [City. Date.]
Oaxaca (Mexico) Mexico. Oaxaca. [City. Date.]
Puebla (Mexico : State) Mexico. Puebla. [City. Date.]
Querétaro (Mexico : State) Mexico. Querétaro. [City. Date.]
Quintana Roo (Mexico : State) Mexico. Quintana Roo. [City. Date.]
San Luis Potosí (Mexico : State) Mexico. San Luis Potosí. [City. Date.]
Sinaloa (Mexico : State) Mexico. Sinaloa. [City. Date.]
Sonora (Mexico : State) Mexico. Sonora. [City. Date.]
Tabasco (Mexico : State) Mexico. Tabasco. [City. Date.]
Tamaulipas (Mexico)  Mexico. Tamaulipas. [City. Date.]
Tlaxcala (Mexico : State) Mexico. Tlaxcala. [City. Date.]
Veracruz (Mexico : State) Mexico. Veracruz. [City. Date.]
Yucatán (Mexico : State) Mexico. Yucatán. [City. Date.]
Zacatecas (Mexico : State) Mexico. Zacatecas. [City. Date.]

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Personal Names

Tips to remember when establishing personal name headings for the Wagner Collection:
  • Spanish-language personal names often contain compound surnames. Remember that first indicator value "2" is now obsolete.

  • Spanish-language personal names often contain prefixes. AACR2r 22.5D1 provides instruction on the appropriate entry element for surnames containing prefixes.

  • "D." at the beginning of a name is almost always an abbreviation for the title "don". Do not mistake it for a forename initial.

  • "C." at the beginning of a name is almost always an abbreviation for the title "ciudadano". Do not mistake it for a forename initial.

  • Remember that "ch" typically files as a separate letter after "c", "ñ" typically files as a separate letter after "n", and "ll" typically files as a separate letter after "l" in Spanish-language reference works. Do not assume that the letters will be interfiled in accordance with English-language conventions.

  • Remember that the form of name on the Wagner source may not conform to modern Spanish spelling conventions. Try searching reference sources in various ways. In particular, consider "j" and "x" ("Mexía" vs. "Mejía"), "j" and "g" ("jefe" vs. "gefe"), "cs" and "x" ("Ecsmo." vs. Exmo."), "i" and "y" ("Ignacio" vs. "Ygnacio"), and "s" and "x" ("esposicion" vs. "exposicion") to be interchangeable for searching purposes.

  • When establishing headings, remember to supply any diacritics lacking on the Wagner source that are considered standard Spanish usage (1.0G1 and 22.1D1). Do not, however, supply diacritics over capital letters, excepting the tilde over capital N (LCRI 1.0G1). If diacritics that are not considered standard Spanish usage appear on the Wagner source, omit them from the heading.

  • Remember that a personal name authority record should contain cross-references for any relevant corporate name authority records, but the reverse is not true (LCRI 26.3B-C; e.g., "Victoria, Guadalupe, 1786-1843" has a cross reference for "Mexico. President (1824-1829 : Victoria)" but not vice versa).

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Government Decrees

Many broadsides in the collection are promulgations of national or state decrees. Typically, a national decree was first passed by the Mexican legislature, then signed by the president, who transmitted it to one of his ministers, who in turn transmitted it to each of the state governors or jefe políticos, who in turn promulgated it to their constituents. Typically, a state decree was first passed by the state legislature and then signed by the governor or jefe político, who promulgated it to his constituents. But variations exist. Sometimes national decrees were issued directly by the president, or by a ruling junta, and there was no legislative role. Sometimes state decrees were issued directly by the governor or jefe político. Sometimes it is hard to tell what is going on.

 Main and Added Entries

  • The main entry for these decrees is the jurisdiction that is governed by them (21.31B). For national decrees it is "Mexico"; for state decrees it is the name of the individual state.

  • A uniform title is added (25.15A). The form used is "Decreto ([year month date])". The date represents the date of the decree not the date of its promulgation in the broadside.

  • If the decree is issued directly by a head of state or ruling executive body, a corporate name added entry is made (21.31B). Otherwise, no added entry for the chief executive is made.

  • Added entries are not made for legislative bodies (21.31B).

  • Added corporate name entries are made for transmitting ministers.

  • Added entries (both personal and corporate) are made for promulgating officials, usually a governor. Strictly speaking, the personal name added entry is probably not called for in AACR2r but the typographical layout of the text suggests its inclusion as a useful access point. Typically, the name of the promulgating official appears in bold as part of a caption at the head of the broadside and as part of a signature at the end of the broadside.

  • Added entries are not made for secretaries of promulgating officials. The secretary's name often follows the name of the promulgating official in the signature at the end.


Government decrees generally do not have titles as such. Typically they have a caption at head in bold type that gives the name of the promulgating official, followed by formulaic text that explains the transmission history of the decree, followed by the text of the decree. Generally consider the caption to be the title proper and the transmission history and decree to be other title information. Transcribe the beginning of the transmission history, including the name of the transmitting minister, but insert marks of omission liberally thereafter. Include enough of the remaining text to give some idea of topic of the decree.


Government decrees do not usually carry imprint statements. Generally consider the place and date of promulgation to be the place and date of imprint. Supply the information in square brackets.


The following notes are made in the following order:

  • Note (coded 590) giving copy-specific information. No mention is made of the Wagner provenance unless other non-Wagner copies are held, although a provenance tracing is made for the collection (see under Local Headings). Provenance tracings are not generally made for ms. signatures appearing under officials' names, although their presence is noted. The squiggly ms. marks that appear under officials' names are referred to as "rubrics" and are also noted.

  • Note (coded 520) giving a summary of the document, including what it is and what it is about. This note should be brief, usually only a single sentence.

  • Note (coded 500) giving the source of the title. Not made if the document is a single-sheet publication.

  • Note (coded 500) giving the source of the imprint. Only made 1) if the document is a single sheet and the imprint appears on the verso, or 2) if the document is not a single sheet and the imprint appears somewhere other than the t.p. or t.p. substitute.

  • Note (coded 500) giving promulgation information from signature at end of broadside. Usually includes date and place of promulgation and the promulgating official's name. The name of the promulgating official's secretary is not transcribed and is replaced by marks of omission.

  • Note (coded 500) giving date of decree.

  • Other notes as needed.

Genre Headings
  • The genre heading "Laws" is not used for decrees in the Wagner Collection.

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Sample MARC Record

LTYL MORE                                                     FLK7118  
                                                ORBIS CATALOGING          
YL FMT B RT a BL m T/C   DT 12/05/97 R/DT 12/05/97 STAT cc E/L   DCF a D/S D
SRC d PLACE mx  LANG spa MOD   T/AUD   REPRO   D/CODE s DT/1 1831 DT/2 
CONT l    ILLUS      GOVT f BIOG   FEST 0 CONF 0 FICT 0 INDX 0                

 040:  : $ a CtY-BR $ c CtY-BR $ d dcrb  
 043:  : $ a n-mx--- 
 110:1 : $ a Mexico. 
 240:10: $ a Decreto (1831 mayo 19)
 245:10: $ a Miguel Cervantes, general de brigada y gobernador del Distrito 
Federal : $ b por la Secretaría de Hacienda se ha comunicado á este gobierno 
el decreto siguiente ... se autoriza al gobierno para que pueda establecer 
correos semanarios en los puntos donde sean útiles ...                        
 260:  : $ a [Mexico City : $ b s.n., $ c 1831]
 300/1:  : $ a 1 sheet ([1] p.) ; $ c 32 x 22 cm. 
 590/1:  : $ a BEIN: With ms. rubrics of the governor and his secretary; with
blind-stamped governmental seal.                                              
 500/2:  : $ a Broadside issued by the governor of the Distrito Federal        
communicating a national decree authorizing the establishment of weekly
postal service in select areas.                                               
 500/3:  : $ a Broadside dated and signed at end: Dado en México á 27 de mayo
de 1831. Miguel Cervantes ...                                                 
 500/4:  : $ a Decree dated: 19 de mayo de 1831.                               
 650/1: 0: $ a Postal service $ x Law and legislation $ z Mexico. 
 650/2: 4: $ a Lat Amer Tracts $ y 1831.
 651/3: 4: $ a Mexico. Distrito Federal. Mexico City. 1831.              
 600/5:14: $ a Wagner, Henry Raup, $ d 1862-1957 $ x Collection.  
 700/1:1 : $ a Cervantes, Miguel, $ d 1789-1864.
 710/2:1 : $ a Distrito Federal (Mexico). $ b Governor (1831-1832 : Cervantes)
 710/3:1 : $ a Mexico. $ b Secretaría de Hacienda.
 927:  :  a tape                                                              
 928:  :  a actape                                                            
 940/1:  :  a bein,gen                                                        

Wagner Collection of Mexican Broadsides | Top of Page
URL: http://www.library.yale.edu/~mtheroux/wagcata.htm
Comments to: Manon Théroux <manon.theroux@yale.edu>
Last Revised: 2 February 2000