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Voyager Problem Resolution -- CJK

 

Problem

Solution

Holdings already Set (goldenrod or yellow)

  • Search for a matching full-level record in Orbis.

    • If a matching record is already present, make sure it has the appropriate MFHD record for the copy. Relink and suppress the preliminary record, if any.
    • If a matching full-level record is not present, bring in a new record from OCLC or RLIN, add the MFHD record, and/or overlay the preliminary record if any. Use Export Q to send the record.
  • For materials in Chinese, if the matching full-level record in Orbis is not converted to Pinyin, search OCLC for a matching Pinyiin record, bring it in Orbis, and overlay the existing record. Use Export Q to send the record.

Series Statement Differs (Yellow or Beige)

  • If the difference is in the volume number, accept the OCLC record, remove the flag and refile the card.

  • If the titles of the series on the card and in the OCLC record are essentially the same, and either the volume numbers are the same, or the volume number is missing on one, accept the record, remove the flag and refile the card.

  • For all other situations, pull the card and put it in the Check Series Statement box.

Same as Previous Card (Beige)

  • In general, consider this card as a second copy and convert it in Orbis accordingly unless the following situation applies.

  • Do not consider and convert the card as a second copy, if:

    • the card indicates that the call # has been reclassified from a previous call #, or

    • one card is stamped “OFFICIAL” and the other stamped “EA” or “EAC”.

  • When the call # is reclassified, make sure Orbis has the full-level bib and MFHD records for the reclassified copy. Relink and suppress any preliminary record and/or the full-level record for the previous call #, if any.

  • If an item is relinked, make sure the location of the item reflects the location of the reclassified MFHD.

Check Holdings (Beige)

  • If the card has readable holdings statements, make sure they are properly recorded in the 866 field(s). Modify the holdings in the MFHD record as necessary.

  • If it is impossible to tell the holdings on the card, pull the card and put it in the Check Stacks: Holdings box.

Verify Location (Yellow or Beige)

  • Check and determine the location on the OCLC record.

    • If the record has the correct location, remove the flag and refile the card.
    • If the record has an incorrect location, correct it in the MFHD subfield $b.

  • If an item is to be relinked from a preliminary record, make sure the location of the item matches the MFHD location.

Check Call # (Yellow or Beige)

  • Check and determine the call # on the OCLC record.

    • If the record has the correct call #, remove the flag and refile the card.
    • If the record has an incorrect call #, correct it in the MFHD subfields $h and $i.

Check Title (Publisher, Page #, Date, etc.) (Yellow or Beige)

  • Check to make sure that the information regarding the title (publisher, date, pagination, etc.) in the OCLC record matches that of the card. Modify the record as necessary.

  • If the information in question can hardly be determined from the card, pull the card and put it in the Check Stacks: Other box.

Error Correction/Notification/Re-updated (Yellow or Beige)

  • Make sure the correct bib and MFHD records are in Orbis, and then suppress the incorrect bib and MFHD records in Orbis. Relink and suppress the preliminary record, if any.

  • If there is no incorrect record found in Orbis, remove the flag and refile the card.

Skip/Incomplete (Yellow, Beige or Blue)

  • Check the card against the Skip List.

  • If it is on the Skip List, remove the flag and continue to work on the next card.

  • If it is not on the Skip List, and has incomplete information regarding the author, title, and imprint, pull and place the card in the Skip/Incomplete box.

  • If it is not on the Skip List, but has the complete bib information as mentioned above, bring in Orbis a matching full-level record from OCLC or RLIN, and create the MFHD as appropriate. Relink and suppress the preliminary record as necessary. Use ExportQ to send the record.

  • If there is no matching copy in neither OCLC or RLIN for the above situation, then

    • convert the card in RLIN using the CJK vernacular character input,
    • pass the RLIN record into Oribs.

Note:    Write down the ID numbers of all the suppressed provisional records and send them to the reviser for deletion.

 


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© 2002 Yale University Library
Last revision: 25 February 2004

Contact: Dajin Sun
URL: http://www.library.yale.edu/catman/CJK/CJKinstr.htm