Yale University Yale University  |  Yale Library Yale Library
 Catalog Management Team

Cataloging at Yale Cataloging at Yale |  Cataloging Tools & Resources Cataloging Tools & Resources |  Cataloging Archives Cataloging Archives | Search | Catalog Management Team

 

 

Non-Roman Scripts
General Retrospective Conversion Procedures

1. Search Orbis first to determine whether there is a provisional-level record that will need to be overlaid or a full-level record to which you can add your copy. 

2. If you find a full-level record to which you can add your copy, add a new MFHD:

*If you also find a matching provisional-level record with an item record, relink the item to the full-level record and delete the remaining provisional record.

3. If you find only a provisional-level record, search OCLC or RLIN for a matching record.

4. If you do not find any record (full or provisional level) in Orbis, search OCLC or RLIN for a matching record.

5. If no copy is found in OCLC or RLIN, do one of the following: 1) Create a record in RLIN for the vernacular titles or 2) Create a new record in Orbis.

6. If you create a record in RLIN, follow RLIN cataloging procedures. Import the record into Orbis, and be sure to do the following in the bibliographic record in Orbis:

  • In the Leader, select 1 (one) for the "Encoding Level"
  • In the Leader, enter the "Cataloging Form" as blank 
  • In the 008, enter the "Cataloging Source" as appropriate, "d" in most cases
  • Enter other fixed field elements as appropriate and based on the card-in-hand 
  • Enter variable field elements as appropriate and based on the card-in-hand.  Verify headings (1XX, 4XX, 6XX, 7XX, 8XX) before input
  • Add a new MFHD

7. If you create a record in Orbis, use Orbis2 Policies and Procedures as your guide to entering data from the card. Be sure to do the following in the bibliographic record in Orbis:

  • In the Leader, select 1 (one) for the "Encoding Level"
  • In the Leader, enter the "Cataloging Form" as blank 
  • In the 008, enter the "Cataloging Source" as appropriate, "d" in most cases
  • Enter other fixed field elements as appropriate and based on the card-in-hand 
  • Enter variable field elements as appropriate and based on the card-in-hand. Verify headings (1XX, 4XX, 6XX, 7XX, 8XX) before input
  • Add a new MFHD
 
Return to top

Return to Catalog Management Team Page
 

 

© 2002 Yale University Library
Last revision: 7 April 2004

Contact: Dajin Sun
URL: http://www.library.yale.edu/catman/general2.htm