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Main Entry Headings on Item Records
  

How to Input Main Entry Headings on Item Records:

  •   Click the Search button to bring up a search window
  •   Search the main entry heading of the first card
  •   Display from the index window a bib record that contains this heading
  •   Copy the form of heading from the bib record
  •   Switch to the item record window and paste the heading into the ENUM field
  •   Truncate the heading if necessary
  •   Type in the heading following the normalization rules below if the heading is not found from the search

ORBIS Normalization Rules:

  •   Leading articles are deleted for main title entries
  •   All alphabetic characters are set to upper-case
  •   Diacritics and leading characters are deleted
  •   Apostrophes are deleted; all other punctuation characters are replaced by a space
  •   Delimiters and subfield codes are deleted
  •   The music symbol for "flat" is replaced by its spelled out version (FLAT)
  •   The music symbol for "sharp" is deleted
  •   Greek characters are carried as upper-case alphabetic characters
  •   Superscripts are replaced by asteriks
  •   Subscripts are carried as simple numbers
  •   Data inside the angle brackets is deleted if the first four characters following the left angle bracket are "i.e."
  •   Following completion of the above normalization if more than one space in a row exists, the extra space is deleted
  •   Diagraphs are carried as two upper-case alphabetic characters

Examples:

  Leading Articles

  The history and Adventures of Little Henry (original)
  HISTORY AND ADVENTURES OF LITTLE HENRY (normalized)

  The Fight against Fraud
  FIGHT AGAINST FRAUD (normalized)

  Diacritics

  K¨oster, Albert (original)
  KOSTER ALBERT (normalized)

  N¯ad¯i al-Kit¯ab al-‘Arab¯i (London, England) (original)
  NADI AL KITAB AL ARABI LONDON ENGLAND (normalized)

 ‘Abd al-Sal¯am, A!hmad (original)
  ABD AL SALAM AHMAD (normalized)

  Apostrophes:

  O'Hare, Aileen (original)
  OHARE AILEEN (normalized)

  People's Action for Cultural Ties (original)
  PEOPLES ACTION FOR CULTURAL TIES (normalized)

  Other Punctuation Characters:

  Evan-Iwanowski, R.M. (original)
  EVAN IWANOWSKI R M (normalized)

  Fitzgerald-Jones, Sandra (original)
  FITZGERALD JONES SANDRA (normalized)

  Auto/biography studies (original)
  AUTO BIOGRAPHY STUDIES (normalized

  Democracy & the Arts (original)
  DEMOCRACY THE ARTS (normalized)

  5% 10-15 Gold Debutantes (original)
  5 10 15 GOLD DEBUTANTES (normalized)

  Greek Characters:

  $-glucosidases (original)
  BETA GLUCOSIDASES (normalized)

  An α- and γ- spectroscopic study (original)
  ALPHA AND GAMMA SPECTROSCOPIC STUDY (normalized)

  Superscript:

  [A]²B-K (original)
  A2 B K (normalized)

  Subscript:

  H2[subscript]S data reduction (original)   H2S DATA REDUCTION (normaized)
  More than One Space in a Row:

  Wilson, H.B. (Harry Bristow). 1774-1853 (original)
  WILSON H B HARRY BRISTOW 1774 1853 (normalized)

  Freschi, Andrea, b. 1774 (original)
  FRESCHI ANDREA B 1774 (normalized)

  Milton, William, d. 1790 (original)
  MILTON WILLIAM D 1790 (normalized)

  Digraph:

  Æ (original)
  AE (normalized)

  Æ gahmands bænk (original)
  AE GAHMANDS BAENK (normalized)

  Œuvres de P. Corneille (original)
  OEUVRES DE P CORNEILLE (normalized)

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© 2002 Yale University Library
Last revision: 25 February 2004

Contact: Dajin Sun
URL: http://www.library.yale.edu/catman/official/headings.html