ÿþ<html> <head> <title> Creating ORBIS records for the Official Boxess</title> <style type="text/css"> <!-- .Navbar {color:#F4F4E4;text-decoration:none;} .Navbar:link {color:#F4F4E4;text-decoration:none;} .Navbar:hover {color:#FFFF00;text-decoration:none;} --> A:link{color: black}A:hover{color:red}</style> </head> <body bgcolor="#F4F4E4" link="black" vlink="black" alink="#FF0000" topmargin="0" leftmargin="0"> <table border="0" cellspacing="0" width="100%"> <tr> <td width="75%"> <strong>&nbsp;<a href="http://www.yale.edu"><img src="seal.gif" alt="Yale University" align="absmiddle" border="0" width="18" height="18"><font color="#F4F4E4" size="2" face="Verdana">&nbsp;</font><font size="2" face="Verdana">Yale University</font></a> <font size="2" face="Verdana">&nbsp;|&nbsp;</font> <a href="http://www.library.yale.edu" onmouseover="document.images['book'].src='book2.gif'" onmouseout="document.images['book'].src='book.gif'" onmousedown="document.images['book'].src='book2.gif'" onmouseup="document.images['book'].src='book2.gif'"><img src="book.gif" alt="Yale Library" align="absmiddle" border="0" width="17" height="17" name="book"><font color="#F4F4E4" size="2" face="Verdana">&nbsp;</font><font size="2" face="Verdana">Yale Library</font></a></strong> <br>&nbsp;<font color="#990033" size="6" face="Verdana">Catalog Management Team</font></td> <td colspan="2" width="25%" valign="middle"><p align="right"><font face="Verdana" size="2" color="#990033"><strong> <script> /*Current date script credit: Website Abstraction (www.wsabstract.com) Over 200+ free scripts here! */ var mydate=new Date() var year=mydate.getYear() if (year < 1000) year+=1900 var day=mydate.getDay() var month=mydate.getMonth() var daym=mydate.getDate() if (daym<10) daym="0"+daym var dayarray=new Array("Sunday","Monday","Tuesday","Wednesday","Thursday","Friday","Saturday") var montharray=new Array("January","February","March","April","May","June","July","August","September","October","November","December") document.write("<font face='Verdana' size='2' color='#990033'><strong>"+dayarray[day]+"&nbsp;<br>"+montharray[month]+" "+daym+", "+year+"&nbsp;</strong></font>") </script> </strong></font></p> </td> </tr> <tr> <td colspan="3" width="50%" bgcolor="#990033"> <p align="left" valign="middle"> <a href="http://www.library.yale.edu/cataloging/index.htm" CLASS="Navbar"><font size="2" face="Verdana"><strong><img src="home.gif" alt="Cataloging at Yale" align="top" border="0" width="16" height="16"> Cataloging at Yale</strong></font></a><font color="#F4F4E4" size="2" face="Verdana"><strong> | </strong></font> <a href="http://www.library.yale.edu/cataloging/tools.htm" CLASS="Navbar"><font size="2" face="Verdana"><strong><img src="tools.gif" alt="Cataloging Tools &amp; Resources" align="top" border="0" width="16" height="16"> Cataloging Tools &amp; Resources</strong></font></a><font color="#F4F4E4" size="2" face="Verdana"><strong> | </strong></font> <a href="http://www.library.yale.edu/cataloging/archives/" CLASS="Navbar"><font size="2" face="Verdana"><strong><img src="archive.gif" alt="Cataloging Archives" align="top" border="0" width="18" height="18"> Cataloging Archives</strong></font></a><font color="#F4F4E4" size="2" face="Verdana"><strong> | </strong></font> <a href="http://www.library.yale.edu/cataloging/search.htm" CLASS="Navbar"><font size="2" face="Verdana"><strong><img src="advsearch.gif" align="top" border="0" width="18" height="18"> Search</strong></font></a><font color="#F4F4E4" size="2" face="Verdana"><strong> | </strong></font> <a href="http://www.library.yale.edu/catman/index.htm" CLASS="Navbar"><font size="2" face="Verdana"><strong><img src="flags.jpg" align="center" border="0" width="14" height="14"> Catalog Management Team</strong></font></a> </p> </td> </tr> </table> <table border="0" cellspacing="0" width="100%"> <tr> <td valign="top" width="3%" bgcolor="#990033">&nbsp;</td> <td valign="top" width="97%" colspan="2"> <p>&nbsp;</p> <!--------------------------- BODY BEGINS HERE ---------------------------> <CENTER> <TABLE border=1 cols=1 width="80%"> <TBODY> <TR> <TD> <CENTER><B><FONT size=+1>Main Entry Headings on Item Records</FONT></B></CENTER> &nbsp;&nbsp;<P><B><FONT size=+1>How to Input Main Entry Headings on Item Records:</FONT></B></P> <UL> <LI>&nbsp; Click the <B><FONT size=+0>Search </B></FONT>button to bring up a search window<BR> <LI>&nbsp; Search the main entry heading of the first card<BR> <LI>&nbsp; Display from the index window a bib record that contains this heading<BR> <LI>&nbsp; Copy the form of heading from the bib record<BR> <LI>&nbsp; Switch to the item record window and paste the heading into the <B><FONT size=+0>ENUM</B></FONT> field<BR> <LI>&nbsp; Truncate the heading if necessary<BR> <LI>&nbsp; Type in the heading following the normalization rules below if the heading is not found from the search</LI></UL><BR> <P><B><FONT size=+1>ORBIS Normalization Rules:</FONT></B></P> <UL> <LI>&nbsp; Leading articles are deleted for main title entries<BR> <LI>&nbsp; All alphabetic characters are set to upper-case<BR> <LI>&nbsp; Diacritics and leading characters are deleted<BR> <LI>&nbsp; Apostrophes are deleted; all other punctuation characters are replaced by a space<BR> <LI>&nbsp; Delimiters and subfield codes are deleted<BR> <LI>&nbsp; The music symbol for "flat" is replaced by its spelled out version (FLAT)<BR> <LI>&nbsp; The music symbol for "sharp" is deleted<BR> <LI>&nbsp; Greek characters are carried as upper-case alphabetic characters<BR> <LI>&nbsp; Superscripts are replaced by asteriks<BR> <LI>&nbsp; Subscripts are carried as simple numbers<BR> <LI>&nbsp; Data inside the angle brackets is deleted if the first four characters following the left angle bracket are "i.e."<BR> <LI>&nbsp; Following completion of the above normalization if more than one space in a row exists, the extra space is deleted<BR> <LI>&nbsp; Diagraphs are carried as two upper-case alphabetic characters</LI></UL><BR> <P><B><FONT size=+1>Examples:</FONT></B></P> &nbsp; <B><FONT size=+0>Leading Articles</FONT></B><BR><BR> &nbsp; The history and Adventures of Little Henry (original)<BR> &nbsp; HISTORY AND ADVENTURES OF LITTLE HENRY (normalized)<BR><BR> &nbsp; The Fight against Fraud<BR> &nbsp; FIGHT AGAINST FRAUD (normalized)<BR><BR> &nbsp; <B><FONT size=+0>Diacritics</FONT></B><BR><BR> &nbsp; K¨oster, Albert (original)<BR> &nbsp; KOSTER ALBERT (normalized)<BR><BR> &nbsp; N¯ad¯i al-Kit¯ab al- Arab¯i (London, England) (original)<BR> &nbsp; NADI AL KITAB AL ARABI LONDON ENGLAND (normalized)<BR><BR> &nbsp; Abd al-Sal¯am, A!hmad (original)<BR> &nbsp; ABD AL SALAM AHMAD (normalized)<BR><BR> &nbsp; <B><FONT size=+0>Apostrophes:</FONT></B><BR><BR> &nbsp; O'Hare, Aileen (original)<BR> &nbsp; OHARE AILEEN (normalized)<BR><BR> &nbsp; People's Action for Cultural Ties (original)<BR> &nbsp; PEOPLES ACTION FOR CULTURAL TIES (normalized)<BR><BR> &nbsp; <B><FONT size=+0>Other Punctuation Characters:</FONT></B><BR><BR> &nbsp; Evan-Iwanowski, R.M. (original)<BR> &nbsp; EVAN IWANOWSKI R M (normalized)<BR><BR> &nbsp; Fitzgerald-Jones, Sandra (original)<BR> &nbsp; FITZGERALD JONES SANDRA (normalized)<BR><BR> &nbsp; Auto/biography studies (original)<BR> &nbsp; AUTO BIOGRAPHY STUDIES (normalized<BR><BR> &nbsp; Democracy & the Arts (original)<BR> &nbsp; DEMOCRACY THE ARTS (normalized)<BR><BR> &nbsp; 5% 10-15 Gold Debutantes (original)<BR> &nbsp; 5 10 15 GOLD DEBUTANTES (normalized)<BR><BR> &nbsp; <B><FONT size=+0>Greek Characters:</FONT></B><BR><BR> &nbsp; $-glucosidases (original)<BR> &nbsp; BETA GLUCOSIDASES (normalized)<BR><BR> &nbsp; An ±- and ³- spectroscopic study (original)<BR> &nbsp; ALPHA AND GAMMA SPECTROSCOPIC STUDY (normalized)<BR><BR> &nbsp; <B><FONT size=+0>Superscript:</FONT></B><BR><BR> &nbsp; [A]²B-K (original)<BR> &nbsp; A2 B K (normalized)<BR><BR> &nbsp; <B><FONT size=+0>Subscript:</FONT></B><BR><BR> &nbsp; H2[subscript]S data reduction (original) &nbsp; H2S DATA REDUCTION (normaized)<BR> &nbsp; More than One Space in a Row:<BR><BR> &nbsp; Wilson, H.B. (Harry Bristow). 1774-1853 (original)<BR> &nbsp; WILSON H B HARRY BRISTOW 1774 1853 (normalized)<BR><BR> &nbsp; Freschi, Andrea, b. 1774 (original)<BR> &nbsp; FRESCHI ANDREA B 1774 (normalized)<BR><BR> &nbsp; Milton, William, d. 1790 (original)<BR> &nbsp; MILTON WILLIAM D 1790 (normalized)<BR><BR> &nbsp; <B><FONT size=+0>Digraph:</FONT></B><BR><BR> &nbsp; Æ (original)<BR> &nbsp; AE (normalized)<BR><BR> &nbsp; Æ gahmands bænk (original)<BR> &nbsp; AE GAHMANDS BAENK (normalized)<BR><BR> &nbsp; Ruvres de P. Corneille (original)<BR> &nbsp; OEUVRES DE P CORNEILLE (normalized)<BR><BR></TABLE border=1 cols=1 width="80%"> <CENTER> <P><FONT size=+1><A href="#top">Return to Top of Page</A></FONT> <BR><FONT size=+1><A href="../index.htm">Catalog Management Team Page</A></FONT></CENTER> <HR width="80%"> <CENTER> <TABLE border=0 cellPadding=5 cellSpacing=0 cols=1 width="80%"><TBODY> <TR> <TD><p><font size=-1><a href="http://www.library.yale.edu/htmldocs/copyright.html"> <b>&copy; 2002 Yale University Library</b></a><br> Last revision: 25 February 2004</font> <br><font size=-1>Contact:</STRONG></FONT><A href="mailto:dajin.sun&#64;yale.edu" class="Navbar"><FONT size=2 face="Times New Roman" color=990033><STRONG> Dajin Sun</STRONG></FONT></A> <BR><FONT size=-1>URL: http://www.library.yale.edu/catman/official/headings.html</FONT></TD></TR></TBODY></TABLE></CENTER> <!--------------------------- BODY ENDS HERE ---------------------------> </td> <td valign="top" rowspan="2" width="2%">&nbsp;</td> </tr> </table> </body> </html>