COMMUNICATIONS
COMMITTEE MEETING
Thursday October 21, 2004
SML Room 409
10:00 a.m. to
12:00 p.m. Members Attended: Tanya Allen, Mary Caldera, Mark
Gentry, Rosemary Jones,
Mary Jane Kelsey, Jeffery Larson, Tatjana Lorkovic,
Pamela Mouzon, Dana Peterman,
Amelia Prostano, May Robertson, Pedro Soto,
Sharon Tarascio, Diane Turner Welcome: Mary Caldera opened the meeting.
The goal for today's Communication Committee Meeting was to update ongoing projects
and to identify what we want, and can, achieve. Dana Peterman expressed
a need to have the Library Human Resources web page updated as soon as possible.
1. Liaison program review update: Mark Gentry reported on the
outcome of the subgroup meeting on the future on the Liaison program.
The
issues the subgroup addressed included: Review of intent of the liaison program,
should the program be continued, who should be involved as liaisons, and the frequency,
content and organization of meetings with units.
The subgroup identified 3
functions of the Liaison Program:
1. General promotion of the value of communication
at all levels within the Library
2. Disseminating information about the committee's
accomplishments to the Library staff
3. Promoting liaisons at a point to facilitate
communication; to answer questions and to direct people.
The subgroup agreed
to have face-to-face meetings and try to reach the entire library staff.
They
committed to one meeting during the current academic year, but will leave it open.
They
discussed the reluctance to some members serving as liaisons for various reasons.
They
discussed having as many members, as possible, participate and to have them be
the liaison to their own departments (as well as others) if they are willing.
They
will develop an agenda for Liaison meetings, be a resource for those who feel
they need advice and provide suggestions for related matters, and help with how
to schedule sessions. After reviewing the assignments for last years Liaisons
a sign up sheet for this year's Liaison Coverage was passed around to the Communications
Committee members. The following member's signed up: Access Services - Tara
Heard (?) Mary will call and ask if she would like to be a Liaison
Acquisitions
- Shirley Armstrong-Thimas (?) Mary will ask if she would like to be a Liaison
Arts - Tanya Allen
LAS - Sharon Tarascio
Cataloging - Mary Caldera
BRBL
- Amelia Prostano
Custodial - Amelia Prostano
LMC - Tatjana Lorkovic
Divinity
- Mark Gentry
Walpole - Amelia Prostano (possibly?)
Doc. Delivery - May
Robertson
Social Science - Dana Peterman
Law - Mary Jane Kelsey
Sciences
- Pamela Mouzon
Medical - Mark Gentry
Shipping, Security, & Systems
- Pedro Soto
MSS&A - Mary Caldera
RSC - Jeffery Larson
Music - Mary
Caldera
Mudd - Dana Peterman
Preservation - Dana Peterman
Area Studies
- Liaison is Tatjana Lorkovic. Next bulletin will include the liaison announcement
list posted in it.
2. Committee Interest database rollout:
Pedro
Soto spoke about the database rollout. The name given to it (for now) has been
L-CID. Mary will be sending out the announcement for the rollout in YUL on Tuesday
Oct 26 and the rollout will be listed in the next issue of Library Links and the
Communications bulletin.
At the November tea, which Alice hosts, Pedro plans
to set up a laptop so people can observe how the site works and ask any questions
they may have.
A draft of the YUL announcement was passed around for feedback
from the committee and there were some revisions that Mary will make prior to
it being sent out. 3. Other ongoing projects updates:
The other
subgroups have not had the chance to meet yet.
The Communication Committee
(CC) suggestion and comments from staff document is at:
http://www.library.yale.edu/cc/CC%20suggestion%20and%20unresolved%20issues.htm)
4. New projects/goals:
There is a need to identify what is
needed to be done, and what can realistically be accomplished by the committee.
In addressing this, Mary passed out a Communications Committee 04/05 Goals (draft)
sheet for everyone to comment on. There are ten suggestions on the list with spaces
for Goals, Action, Date and Priority for each one. There were some decisions made
but more discussion about new projects/goals will continue at the next meeting.
Next Meeting scheduled for Wednesday, November 17, 2004 at 2:00
p.m. Room 411 SML.
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