Communications Committee Meeting
Tuesday 1st November, 2005

Present:
Pedro Soto
Debbie McGraw
Amelia Prostano
Paula Zyats
Michael Scott
Tanya Allen
Amanda Patrick

Absent:
Lucille Houde
Diane Turner
Sharon Tarascio

Agenda:

• Pedro updated us on the progress made so far with the surveys from Alice to all library committees. We have received 20 back and are awaiting several more. Pedro will be sending out a reminder via Yulib tomorrow and letting us know which committees are remaining in case we have any insights to help us gather the remaining information.

• Debbie announced that in a recent LMC meeting, the issue had been raised of the possibility of our committee taking on the task of listing all library staff who currently serve on university-wide committees. Debbie is going to approach LMC next Wednesday to suggest that this could be initiated by an email via Yulib to start to gather the information.

• We viewed the proposed STOD website where the page listing all the committees would be located and a sample of the page that would follow, listing the information for each of the committees. The initial page contained just the name and brief description of the committee. It was suggested that the abbreviations for the committees also be added on this page. The following page listed much more detailed information about the selected committee, including chairperson’s name, list of committee members, etc. The group generally approved the pages so far.

• We looked over two employee checklists put together by Paula Zyats, one a ‘supervisor checklist’ for incoming staff and the other a ‘termination’ checklist – which we unanimously thought might be better referred to as ‘departing employee’ checklist’. We discussed the wording and goals of each checklist and decided in order to continue with it, we needed the input of LHR. Pedro will pursue this, including finding out what already exists along this line and how such forms might be effectively administered. An existing form was thought to be currently being used - Michael agreed to find where this is located. Paula is going to send the current lists she made in e-format to Pedro.

• The next meeting is in two weeks – Pedro sent a MM proposal to us all which should reflect this and all other subsequent meetings.

The meeting adjourned at 4pm.

Respectfully submitted,

Amanda Patrick