COMMUNICATIONS COMMITTEE MEETING
Thursday December 16, 2004
SML Lecture Hall
2:00 p.m. to 4:00 p.m.

Members Attended: Mary Caldera, Mark Gentry, Rosemary Jones, Jeffery Larson, Tatjana Lorkovic, Dana Peterman, Amelia Prostano, May Robertson, Pedro Soto, Sharon Tarascio,
Mary Jane Kelsey

Welcome: Mary Caldera opened the meeting. The purpose of this meeting was to have updates on ongoing projects and to determine target dates and responsibilities for goals.

1. General Announcements:
Mary spoke to Diane Turner about the accountability for the “WhyNoy” questions. Diane agreed that the issue should be resolved before proceeding and would bring it up at LMT. Mary will meet at the Supervisory Discussion Meeting to get general communications feedback.
Soon the HPO Survey will be ready to redo. This will measure how the organizational changes are doing. CC will be involved in the survey, details not yet available.

2. Ongoing project updates:
Summary subgroup did meet hoping to be finished in March to be included in the end of the year report.
Pedro was able to get the “alias” for Communication Committee emails, which Mary will be using.
Liaison update. Amelia touched base with the Custodial Staff and sent email posting to Walpole. Mark will be meeting with Divinity on January 3.
Bibliography subgroup has not met yet.
Focus Group subgroup met, decided what needed to be done with the data, and determined a time-line for completing the anaysis.

4. Goals- target dates and responsibilities:
Went over the goals and finished assigning priorities to the ones that were not ranked yet.
Looking and discussing the goals #3, #6 and #4 are done.
The goals that LHR need recommendations for, will be drafted by Sharon?, and she’ll send to everyone on the Communications Committee to review and get suggestions. The goal is for all to go to LHR by January 15 for the final recommendations.

5. Library Committees & Communications-Best Practices (Goal #1)
There was an open discussion of ideas for the Best Ways for Committees to communicate with others. Everyone wrote thoughts and suggestions on cards, which then Mary wrote onto flipcharts and everyone brainstormed about the various ideas. This will be an ongoing discussion in the upcoming meeting.

Next Meeting scheduled for Wednesday, January 12, 2004 at 12:00 p.m. SML Spoon