Divinity Library Marquand Chapel steeple

Access, Borrowing & Circulation Policies

Access Policy: Who can use the library?

Yale Divinity School Library, as part of the Yale University Library system, has been developed primarily as a working and research collection for the faculty, students and staff of Yale University.

Those not affiliated with the University are expected to investigate resources in libraries normally available to them before turning to the Yale University Library. The intent of these regulations is to insure access to the Library for members of the Yale community and, at the same time, to provide means whereby its materials may be made available to other qualified students and scholars.

Visitors not affiliated with Yale University are required to sign into the Divinity Library Guestbook, located next to the Circulation Desk.

During non-business hours (i.e., evenings after 6:30 pm and weekends) access to the Divinity School building, and hence the library, requires card-swipe access with the Yale ID. The ID cards of students, faculty and staff of the Divinity School are automatically set up for access into the building. However, other Yale students, faculty and staff do not have automatic access into the building on evenings and weekends with their Yale ID cards. Access for Yale affiliates may be requested by contacting the Divinity Librarian, Paul Stuehrenberg, at 432-5292, email paul.stuehrenberg@yale.edu. Patrons wishing to return books to the library after normal business hours may use the bookdrop, located across from the main entrance to the Divinity School Building, near the parking lot entrance.

High school or elementary students are not normally granted access privileges to the library.

Special Collections: Access to the Divinity Library's Special Collections is normally granted to qualified undergraduates, graduate students, faculty members, and independent scholars or authors from both within and outside Yale. Family members of those who have donated their personal papers are welcome to use family papers. The library's Special Collections are staffed Monday – Friday, 9:00 a.m. – 4:50 p.m. An online application to request specific materials from the Special Collections is available at Yale Divinity Library Special Collections: Application for Permission to Examine Manuscript Material & Box Request Form. For more information, please see the specific policies for each category of patron (below) or visit Special Collections.

Library access and/or borrowing privileges may be revoked for violation of library policies and at the discretion of the Divinity Librarian.

Click on the link below to view the specific access and loan policies for each category of patron:

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Borrowing & Circulation Policies

Borrowing Procedure:

Present books or other materials to be checked out to the Circulation Desk attendant, along with your Yale ID or Privileges card.

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Circulation Desk Hours:

The Circulation Desk closes 15 minutes before the library closes. No items may be charged out after this time. For library hours and closing times, see Hours.

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Returning Books & Other Items:

Courtesy reminder notices are sent to patrons for items that will be coming due.

Course Reserve books and other reserve materials must be returned to the Circulation Desk.

Other books may be placed in the book return slot at the Circulation Desk when the library is open.

When the library is closed, books may be returned in the book drop located in the corridor outside the library or in the outdoor book drop, located along the the north driveway behind the Divinity School.

Books requested and delivered from another library can be returned to any of the participating libraries.

Books used in the library but not checked out should be placed on book trucks or on the "pre-shelving" shelves on each stack level, or placed in the book return slot at the Circulation Desk.

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Overdue Materials and Library Fines:

Fines:
Basic overdue: $0.50 per day per book.
Recalled books: $2.00 per day, beginning seven days after recall notice is mailed.
Reserve books: $3.00 per hour or portion thereof.

Fines are due when the book is returned, and may be paid at the Circulation Desk or billed to a Bursar account.

After an item has been overdue for 35 days, the borrower is billed for replacement costs.

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Renewing Items:

Renewal of books and other items can now be done through Orbis, the Yale Library online catalog. Click on Your Library Account and follow the instructions for renewing items.

Library materials may not be renewed by telephone.

Overdue items may be renewed only by presenting the items at the Circulation Desk, and only after the fine has been paid or charged to the Bursar.

Books may be renewed up to five times. After five renewals, the reader must return the books to be discharged and reshelved.

Books requested and delivered from another library can be renewed at any of the participating libraries, at any time. Loan periods for renewals will be the same as if they were assigned at the holding library.

Yale patrons cannot renew items past June 30, unless a Yale ID card, validated for the summer, is presented at the Circulation Desk.

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Recalling Items:

Patrons with valid Yale ID's may place recalls on books that are charged out. Recalls can only be placed for items that are checked out, not for items available on the shelf.

Recalls can now be done through Orbis. To place a recall, search and display the item you need, click on Place Requests and follow the instructions for placing a recall. Be sure to indicate that you want the item to be delivered to the Divinity Library Circulation Desk, if that is your choice.

A recall will allow the current user to keep the book for two weeks from the date it was checked out or for one week from when the recall is placed.

Once the item is returned it will be placed held at the Circulation Desk and you will be notified by email that it is available. The item will be returned to the stacks if it is not picked up after 14 days.

Books and other items needed for Course Reserves are subject to immediate recall.

Items checked out to carrels are subject to immediate recall.

All other checked out items are subject to recall after two weeks.

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Non-Circulating Materials:

The following types of materials must be used within the Divinity Library and may not be checked out:

  • Journals less than five years old
  • Reference books from the Trowbridge Reference Room
  • Stack Reference books

Stack Reference books may be charged to carrels.

The following types of materials may only be used in the Special Collections Reading Room and must be requested from library staff:

  • Special Collections materials
  • Old Day Missions books
  • Restricted Circulation books

The Special Collections Reading Room is open Monday-Friday, 9:00 am - 5:00 pm.

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Requesting Materials from Other Yale Libraries:

You may request delivery of books from any of Yale's participating libraries to another Yale library of your choice. Items located at the Library Shelving Facility (LSF) are shelved off-site and can be delivered to a campus library in one business day.

To place a request for delivery in Orbis, search and display the item you need, click on Place Requests, and follow the instructions for Delivery. Be sure to indicate that you want the item to be delivered to the Divinity Library, if that is your choice.

Once the item has been received at the Divinity Library, it is held at the Circulation Desk under your name, and you will receive an email notice that it is available.

Only circulating books are eligible for delivery to another library. Non-circulating books, journals, and reserve material, including books from the Art & Architecture Library, are not eligible. Rare or fragile material also may not be handled safely for delivery and are subject to in-house use only.

Books delivered from another library can be renewed at or returned to any of the participating libraries, at any time. Loan periods for renewals will be the same as if they were assigned at the holding library.

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Course Reserves

Materials which instructors have placed on Reserve for their courses are available by request at the Circulation Desk. Request reserve materials at the Circulation Desk by giving the author, title, and call number to the desk attendant. Non-book materials may be filed under the instructor's name behind the Circulation Desk.

Reserve materials can be located clicking on Course Reserves in Orbis. Books are listed under course number.

Reserve loan periods may be two hours, three days, or seven days, as specified by the instructor. Most reserve materials are on a two-hour loan period. Only two reserve items may be borrowed at a time. Two hour Reserve books may be charged out for overnight use between 9:00 pm and 10:30 pm Sunday through Thursday and between 3:00 pm and 4:30 pm on Friday and Saturday. Overnight reserve books are due one hour after the Library opens the next day. Vertical file materials may not be charged out overnight.

Course Reserves items are subject to immediate recall.

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Loan Periods

Loan periods vary depending upon the category of patron and the type of material checked out.

Course reserve items may be checked out for two hours, three days, or seven days, as specified by the instructor. Most reserve materials are on a two-hour loan period. Only two reserve items may be borrowed at a time. Two hour Reserve books may be charged out for overnight use between 9:00 pm and 10:30 pm Sunday through Thursday and between 3:00 pm and 4:30 pm on Friday and Saturday. Overnight reserve books are due one hour after the Library opens the next day. Vertical file materials may not be charged out overnight.

Books requested and delivered from another library have loan periods corresponding to the policies of the owning library. For the loan policies at other Yale University libraries, see Yale University Library: Borrowing & Circulation.

Ministry Resource Center materials may be checked out by members of the Ministry Resource Center and by Yale students, faculty, and staff with a valid Yale ID. The loan period for MRC materials is as follows:
MRC Videos and DVDs: 8 days
Other MRC materials: 3 weeks
For more information, see The Ministry Resource Center.

Patrons will be sent a courtesy reminder notice for items that will be coming due.

Library Fines for overdue materials are as follows:
Basic overdue: $0.50 per day per book.
Recalled books: $2.00 per day, beginning seven days after recall notice is mailed.
Reserve books: $3.00 per hour or portion thereof.

Fines are due when the book is returned, and may be paid at the Circulation Desk or billed to a Bursar account.

After an item has been overdue for 35 days, the borrower is billed for replacement costs and fines for unreturned books.

Click on the link below to view the specific access and loan policies for each patron category:

Yale Faculty

Access: Yale Divinity School faculty may access the library during all hours that the library is open. Non-Divinity School faculty will need to contact the Divinity Librarian, Paul Stuehrenberg (432-5292, paul.stuehrenberg@yale.edu) to arrange for access to the library after 6:30 pm and on weekends.

Loan period: 1 year for the Divinity Library.
May be different for other Yale libraries; go to Yale University Library: Borrowing & Circulation for further details.

Special Collections: The Divinity Library's Special Collections include documentation of the Protestant missionary endeavor, records related to American clergy and evangelists, documentation of religious work among college and university students, and unofficial records related to the life of the Divinity School. For information on using the Library's Special Collections, please visit the Special Collections homepage or contact the Special Collections Librarian directly, (203-432-5289), email martha.smalley@yale.edu.

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Yale Graduate Students

Access: Students enrolled in the Yale Divinity School may access the library during all hours that the library is open. Graduate students from other Yale graduate programs will need to contact the Divinity Librarian, Paul Stuehrenberg (432-5292, paul.stuehrenberg@yale.edu) to arrange for access to the library on after 6:30 pm and on weekends.

Loan period: 6 months for the Divinity Library.
May be different for other Yale libraries; go to YUL: Borrowing & Circulation for further details.

Special Collections: The Divinity Library's Special Collections include documentation of the Protestant missionary endeavor, records related to American clergy and evangelists, documentation of religious work among college and university students, and unofficial records related to the life of the Divinity School. Graduate students needing to work with these materials should fill out the online Application for Permission to Examine Manuscript Material & Box Request Form or contact the Special Collections librarian directly (203-432-5289), email martha.smalley@yale.edu. For more information on the Library's Special Collections, please visit the Special Collections homepage.

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Yale Undergraduates

Access: The Divinity Library is open for access to Yale undergraduates during business hours (Monday-Friday, 8:30am-4:30 pm.) Access to the Divinity Library after 6:30 pm in the evening and on the weekends for undergraduates is at the discretion of the Divinity Librarian. To request evening and weekend hour access, contact the Divinity Librarian, Paul Stuehrenberg, at 432-5292, paul.stuehrenberg@yale.edu.

Loan period: 2 months for the Divinity Library.
May be different for other Yale libraries; go to YUL: Borrowing & Circulation for further details.

Special Collections: The Divinity Library's Special Collections include documentation of the Protestant missionary endeavor, records related to American clergy and evangelists, documentation of religious work among college and university students, and unofficial records related to the life of the Divinity School. Undergraduates desiring to work with these materials should fill out the online Application for Permission to Examine Manuscript Material & Box Request Form or contact the Special Collections librarian directly (203-432-5289), email martha.smalley@yale.edu. For more information on the Divinity Library's Special Collections, please visit the Special Collections homepage.

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Yale Staff

Access: Yale Divinity School staff may access the library during all hours that the library is open. Non-Divinity School staff will need to contact the Divinity Librarian, Paul Stuehrenberg (432-5292, paul.stuehrenberg@yale.edu) to arrange for access to the library on evenings after 6:30 pm and on weekends.

Loan period: 6 months for the Divinity Library.
May be different for other Yale libraries; go to YUL: Borrowing & Circulation for further details.

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Spouses and partners

Spouses and same-sex partners of Yale faculty, staff, and registered students are eligible for borrowing privileges upon application in the Privileges Office in Sterling Memorial Library, 120 High Street, open Monday-Friday, 8:30 am - 4:45pm, Saturday 10-4:45 pm. They must present a valid Yale ID card.
Cost: Free for those with a valid Yale ID.

Graduate students' partners not eligible for Yale ID cards (i.e., those unmarried or not in civil unions), may purchase borrowing privileges upon application in the Privileges Office in Sterling Memorial Library, 120 High Street, open Monday-Friday, 8:30 am - 4:45pm, Saturday 10-4:45 pm.
Cost: $50 per semester.

Access: The Divinity Library is open for access to spouses and same-sex partners during business hours (Monday-Friday, 8:30am-4:30 pm.) Access to the Divinity Library during evening (after 6:30 pm) and on the weekend is at the discretion of the Divinity Librarian. To request evening and weekend hour access, contact the Divinity Librarian, Paul Stuehrenberg, at 432-5292, paul.stuehrenberg@yale.edu.

Loan period: 2 months for the Divinity Library. May be different for other Yale libraries; go to YUL: Borrowing & Circulation for further details.

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Yale Alumni

Alumni may purchase stack access and borrowing privileges from the Privileges Office in Sterling Memorial Library, 120 High Street, open Monday-Friday, 8:30 am - 4:45pm, Saturday 10-4:45 pm. Applicants will be asked to show 2 forms of valid picture identification.

Alumni of the Divinity School can obtain special access to the ATLASerials Database. Information on this service and access for alumni is available at Services for Alumni.

Cost:: $15.00 per month or $150.00 per year.

Access: The Divinity Library is open for access to alumni during business hours (Monday-Friday, 8:30am-4:30 pm.) Access to the Divinity Library during evening (after 6:30 pm) and weekend hours is at the discretion of the Divinity Librarian. To request evening and weekend hour access, contact the Divinity Librarian, Paul Stuehrenberg, at 432-5292, paul.stuehrenberg@yale.edu.

Loan period: 2 months for the Divinity Library. May be different for other Yale libraries; go to YUL: Borrowing & Circulation for further details.

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Supervising Pastors

Supervising Pastors annually certified by the Divinity School's Field Education Office may apply for a Yale University Library borrower's card at the Privileges Office at Sterling Memorial Library, 120 High Street, open Monday-Friday, 8:30 am - 4:45pm, Saturday 10-4:45 pm.

Cost: Free.

Access: The Divinity Library is open for access during business hours (Monday-Friday, 8:30am-4:30 pm.) To request evening and weekend hour access, contact the Divinity Librarian, Paul Stuehrenberg, at 432-5292, paul.stuehrenberg@yale.edu.

Loan period: 2 months for the Divinity Library. May be different for other Yale libraries; go to YUL: Borrowing & Circulation for further details.

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Overseas Ministries Study Center Researchers

Researchers who are in residence for an extended period at the Overseas Ministries Study Center may request a letter from the OMSC to obtain a Divinity Library borrower's card. Upon presentation of that letter to the Divinity Library Circulation Manager, they will be issued a card without charge. This is the only borrower's card issued by the Divinity Library.

OMSC residents are entitled to borrow books that are "owned" by the Divinity Library, whether these books are in the Divinity Library stacks, or shelved at the Library Shelving Facility or Mudd Library. This would include, for example, books that have "MUDD LIBRARY, Divinity" listed as their location in Orbis, or books with "lsfdiv" or "mudddiv" as location name in the Voyager circulation system.

Cost: Free.

Access: The Divinity Library is open for access to OMSC researchers during business hours (Monday-Friday, 8:30am-4:30 pm.)

Loan period: 2 months for the Divinity Library. Not available for use at other Yale libraries.

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Members of the Ministry Resource Center

Members of churches which have membership in the Ministry Resource Center may borrow items from the MRC only at no charge.
Cost: Free.
Loan period:
MRC Videos and DVDs: 8 days
Other MRC materials: 3 weeks
Access: Monday-Friday, 8:30am-4:30 pm. The Ministry Resource Center is open for browsing during these hours, but is staffed only from 10:00 a.m. - 3:00 p.m. During the hours the MRC is staffed, MRC items may be checked out at the MRC. At other times, MRC materials may be checked out at the Divinity Library's Circulation desk.

Clergy of MRC member churches may also purchase Divinity Library borrowing privileges.
Cost: $120 for one year.
Loan period:
Divinity library materials: 2 months
MRC Videos and DVDs: 8 days
Other MRC materials: 3 weeks.
Access: Monday-Friday, 8:30 am-4:30 pm.

For more information on membership in the Ministry Resource Center, go to Ministry Resource Center: Membership.

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Research Libraries Group (RLG) members:

Faculty and graduate students from RLG institutions may purchase stack and borrowing privileges from the Privileges Office in Sterling Memorial Library, 120 High Street, open Monday-Friday, 8:30 am - 4:45pm, Saturday 10-4:45 pm. Applicants will be asked to show 2 forms of valid picture identification.

Loan period: 2 months for the Divinity Library. May be different for other Yale libraries; go to YUL: Borrowing & Circulation for further details.

Cost: $25.00 per month.

Access: The Divinity Library is open for access to RLG members during business hours (Monday-Friday, 8:30am-4:30 pm.) Access to the Divinity Library during evening and weekend hours to OMSC researchers is at the discretion of the Divinity Librarian. To request evening and weekend hour access, contact the Divinity Librarian, Paul Stuehrenberg, at 432-5292, paul.stuehrenberg@yale.edu.

More information on the Research Libraries Group is available at RLG Programs. The list of member libraries is available at RLG Partnership Roster.

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Visiting Scholars

Other persons engaged in scholarly work, including faculty and graduate students at other, non-RLG, institutions, may apply for stack access and borrowing privileges from the Privileges Office in Sterling Memorial Library, 120 High Street, open Monday-Friday, 8:30 am - 4:45pm, Saturday 10-4:45 pm. Applicants will be asked to show 2 forms of valid picture identification.

Cost: $65.00 per month with a minimum of three months.

Loan period: 2 months for the Divinity Library. May be different for other Yale libraries; go to YUL: Borrowing & Circulation for further details.

Access: Access to the Divinity Library is Monday-Friday, 8:30am-4:30 pm. All visiting scholars from outside the Yale community are required to sign into the Divinity Library Guestbook, located next to the Circulation Desk. Visiting scholars who have a privileges card and require access to the Divinity Library during evening and weekend hours may make a request to the Divinity Librarian, Paul Stuehrenberg, at 432-5292, paul.stuehrenberg@yale.edu.

Special Collections: The Divinity Library's Special Collections include documentation of the Protestant missionary endeavor, records related to American clergy and evangelists, documentation of religious work among college and university students, and unofficial records related to the life of the Divinity School. Researchers desiring to work with these materials should fill out the online Application for Permission to Examine Manuscript Material & Box Request Form or contact the Special Collections librarian directly (203-432-5289), email martha.smalley@yale.edu. For more information on the Divinity Library's Special Collections, please visit the Special Collections homepage.

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Other Visitors

Access: The Divinity Library is open for access to visitors during business hours (Monday-Friday, 8:30am-4:30 pm.) All visitors are required to sign into the Divinity Library Guestbook, located next to the Circulation Desk.

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Security Violations

In order to assure that the Divinity Library collection is preserved for future users, no abuse of the collection will be tolerated. The following offenses are punishable by suspension of library privileges and/or fines:

The Divinity Library is equipped with an electronic security system. No books may be taken from the library unless they have been charged to the user. To avoid activating the electronic alarm, give all library books to the desk attendant to be passed around the security arch. All bags and briefcases must be submitted for inspection as users leave the library.

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This file last modified 3/1/12.
Please send comments and questions to
the Divinity Library at Yale University.