Ordering photocopies and scans
The Divinity Library will reproduce collection materials,
in compliance with donor stipulations and with the fair use clause of the
United States copyright law, when such reproduction can be done without
injury to individual items. Please note that the Library's sale of a reproduction
does not imply an authorization to publish it. It is the reader's responsibility
to obtain permission
to publish texts and facsimiles from the owners of the copyright. Our policy
prohibits reproduction of an entire collection. Copies made for or by researchers
are for their own personal use and are not to be sold or to be deposited
in another repository without the consent of the Yale Divinity Library.
Reproduction
is normally performed by the staff of the Divinity Library or its contracted
vendors. We can provide reproductions in the following formats:
Orders may be placed in person, by calling the Special
Collections office at (203) 432-5301, by email to Divinity.Library@yale.edu,
or by writing to Yale Divinity Library Special Collections, 409 Prospect
Street, New Haven, CT 06511.
Prepayment is required. We accept cash, checks, money
orders, interdepartmental transfers, and Visa or Mastercard credit cards.
All payments must in U.S. dollars, and checks must be drawn on a U.S.
bank. There is a dishonored check charge of $20.00 for any check returned
by the bank. We assess shipping and handling charges where applicable;
orders received in-person and mail orders from Connecticut will be charged
the current rate for state sales tax.
Due to the volume of requests and staffing constraints, the reference staff
can spend no more than one hour assisting patrons at a distance in identifying materials to be reproduced and in preparing the order forms. Patrons
who submit reproduction requests requiring more than one hour of staff time will be asked to do the additional work in person or to hire a
research assistant.
Photocopying
Because of staff limitations, we normally will not make
more than 200 photocopies per researcher per year. Collections will not be
reproduced in their entirety.
Requests made in person: The price for copying done
by the Special Collections staff is 25 cents per page. In some circumstances,
researchers are able to do self-service photocopying under supervision in
the Special Collections Reading Room at the cost of 10 cents per page, payable
by cash, check, or major credit card.
Requests made at a distance: There will be a $10.00 processing fee
for all remote requests in order to cover staff time for identifying and retrieving
the material. In addition to this fee, 25 cents per page will be charged for
copying. There will be an additional fee for postage in the case of overseas
orders, large orders, or rush orders. The Special Collections staff can spend
no more than one hour assisting remote patrons in identifying materials to
be reproduced. Patrons who submit reproduction requests requiring more than
one hour of staff time will be asked to do the additional work in person or
to hire a research assistant.
Photographic reproduction
We will accept requests for photographic duplication in
the form of prints, slides, and transparencies. Prices are dependent upon
the format and size of the reproduction. W here duplicate negatives are required
for reproduction, the reader must pay for them, but the Divinity Library retains
the copy negative. Costs will be as charged by AV lab plus a $10.00 processing
fee.
Researchers may bring cameras into the reading room only by prior arrangement. No external
flash is allowed.
Digital files
- As in the case of photocopying, there will be a $10.00 processing
fee for all remote requests in order to cover staff time for identifying
and retrieving the material.
- There is a charge of $5.00 per image to obtain high resolution versions
of items already available in our digital databases; these will be copied
onto a CD.
- If an item is not already available in digital format, we can scan
the items and provide them on CD at the cost of $10.00 per image. Images
can be scanned in black and white or color, in the image format of your
choice (jpeg, tiff etc).
- Textual materials can be scanned into a PDF file and provided on a
CD at the cost of 50 cents per page plus a $10.00 fee for the CD and
handling.
- We can provide digital copies of pictorial and printed material no
larger than 11 x 17 inches from our collections.
Microfilm
We accept inquiries concerning reproduction in microfilm,
though we cannot routinely reproduce collection materials on microfilm because
of the labor intensive and costly nature of the work. If materials from
our collections are already available in microfilm, copies of the microfilm
can be purchased. Self-service copying from microforms is available in the
Special Collections Reading Room. For mail orders, we will copy a maximum
of 20 pages for a $25.00 minimum order charge. Patrons needing more than
20 pages must purchase the reel/s of microfilm or hire a research assistant.
Audio-visual Materials
Copies can only be made from an existing duplicating master.
If a copy of the original does not already exist, a researcher may be required
to pay for the creation of the duplicate, which the Divinity Library retains.All
copies are made by the Yale Media Services, unless format or condition warrants
the use of an outside vendor. We base our charges on vendor price schedules,
which are subject to change without notice.
