Policies regarding reproduction of materials in the Divinity Library Special Collections The Divinity Library will reproduce collection materials, in compliance with donor stipulations and with the fair use clause of the United States copyright law, when such reproduction can be done without injury to individual items. Please note that the Library's sale of a reproduction does not imply an authorization to publish it. It is the reader's responsibility to obtain permission to publish texts and facsimiles from the owners of the copyright. Our policy prohibits reproduction of an entire collection. Copies made for or by researchers are for their own personal use and are not to be sold or to be deposited in another repository without the consent of the Yale Divinity Library. Applications to publish facsimile reproductions of items for which the Yale Divinity Library holds copyright should be made via the form found at http://www.library.yale.edu/div/spc/FACSAPPL.pdf. The Divinity Library reserves the right to assess a fee when materials for which Yale University holds the copyright are used in commercial productions or distributions. Reproduction is normally performed by the staff of the Divinity Library or its contracted vendors. We can provide reproductions in the following formats: photocopy photographic digital files microfilm audiotape/ videotape The researcher may place an order as follows: in person by calling the Special Collections office at (203) 432-5301 by submitting an electronic reference request form by writing to Yale Divinity Library Special Collections, 409 Prospect Street, New Haven, CT 06511. Prepayment may be required depending on the circumstances. We accept cash, checks, money orders, interdepartmental transfers, and most major credit cards. All payments must in U.S. dollars, and checks must be drawn on a U.S. bank. There is a dishonored check charge of $20.00 for any check returned by the bank. Due to the volume of requests and staffing constraints, the reference staff can spend no more than one hour assisting patrons at a distance in identifying materials to be reproduced and in preparing the order forms. Patrons who submit reproduction requests requiring more than one hour of staff time will be asked to do the additional work in person or to hire a research assistant. We assess shipping and handling charges where applicable; orders received in-person and mail orders from Connecticut will be charged the current rate for state sales tax. Photocopying We can provide paper copies of materials from our collections if the originals will not be harmed by the process. Because of staff limitations we normally will not make more than 200 copies per researcher per year. Collections will not be reproduced in their entirety. Requests made in person: The price for copying done by the Special Collections staff is $.25 per page. In some circumstances, researchers are able to do self-service photocopying under supervision in the Special Collections Reading Room at the cost of $.10 per page, payable by cash, check, or major credit card. Requests made at a distance: There will be a $10.00 processing fee for all remote requests in order to cover staff time for identifying and retrieving the material. In addition to this fee, $.25 per page will be charged for copying. There will be an additional fee for postage in the case of overseas orders, large orders, or rush orders. As noted above, the reference staff can spend no more than one hour assisting remote patrons in identifying materials to be reproduced. Patrons who submit reproduction requests requiring more than one hour of staff time will be asked to do the additional work in person or to hire a research assistant. Photographic Reproduction We accept requests for photographic duplication in the form of prints, slides, and transparencies. Prices are dependent upon the format and size of the reproduction. Where duplicate negatives are required for reproduction, the reader must pay for them, but the Divinity Library retains the copy negative. We base our per item charges on our vendor's price schedule, which is subject to change without notice. The most common charges are listed below. 4x5 B/W negative: $11.50 4x5 color negative: $15.00 35mm slide: $6.25 5x7 print: $6.00 8x10 print: $8.50 Readers may bring cameras into the reading room only by prior arrangement. No external flash is allowed. Digital Files As in the case of photocopying, there will be a $10.00 processing fee for all remote requests in order to cover staff time for identifying and retrieving the material. There is a charge of $5.00 per image to obtain high resolution versions of items already available in our digital databases; these will be copied onto a CD. If an item is not already available in digital format, we can scan the items and provide them on CD at the cost of $10.00 per image. Images can be scanned in black and white or color, in the image format of your choice (jpeg, tiff etc). Textual materials can be scanned into a PDF file and provided on a CD at the cost of $.50 per page plus a $10.00 fee for the CD and handling. We can provide digital copies of pictorial and printed material no larger than 11 x 17 inches from our collections. Microfilm We accept inquiries concerning reproduction in microfilm, though we cannot routinely reproduce collection materials on microfilm because of the labor intensive and costly nature of the work. If materials from our collections are already available in microfilm, copies of the microfilm can be purchased. Self-service copying from microforms is available in the Special Collections Reading Room. For mail orders, we will copy a maximum of 20 pages for a $25 minimum order charge. Patrons needing more than 20 pages must purchase the reel/s of microfilm or hire a research assistant. Audio-visual materials Copies can only be made from an existing duplicating master. If a copy of the original does not already exist, a researcher may be required to pay for the creation of the duplicate, which the Divinity Library retains.All copies are made by the Yale Media Services, unless format or condition warrants the use of an outside vendor. We base our charges on vendor price schedules, which are subject to change without notice. For more information, contact Martha Smalley, Research Services Librarian and Curator of the Day Missions Collection. Send comments or questions to ( ) This page designed by Divinity Library Web Team Site url: http://www.library.yale.edu/div © 2003 Yale University Library Last modified: 10/6/04