Final
Report of the EAC Working Group Meeting
Charlottesville,
Virginia, June 21-23, 2001
EAC
Working Groups Meeting in Charlottesville, Virginia, June 21-23, 2001.
Two groups of EAC working group members met in Charlottesville
during June 21-23. The first group,
facilitated by Daniel Pitti, was focused on fleshing out the DTD in greater
detail than we were able to do in the earlier meeting in Toronto (see list of
participants at the end). The second group was there to review the work of the
first group at occasional intervals, to form the strategic plan for going
forward and to examine the issue of whether the EAC adequately addresses
context issues that devolve from the description of electronic recordkeeping
systems.
The DTD group met for three full days and worked through all of
the high level elements from the earlier meeting and came up with a much more
detailed model to address the more complex areas of context description. They plan to have the final draft of this
ready for circulation to the full group in the middle of July.
The steps to take the work forward were outlined by the planning
group and are listed below:
Future
Strategy for Encoded Archival Context Working Group
First
Draft DTD circulated to the full working group
Mid-July
(Daniel Pitti to coordinate)
Meeting
Report
Draft and share - mid-July (Anne Van
Camp)
Future
documentation needed (larger, long-term projects)
Tag Library
Application Guidelines
Public
Information Campaign
Description
of EAC for the public plus talking points for the working group - July
(Anne
Van Camp & Wendy Duff)
Meetings where discussion can take
place
SAA
(end of August, EAD WG; possible convening of people from Context-L,who will be
at SAA, EAD Roundtable, RLG Roundtable, Description Section) (AVC to coordinate)
ICA
CDS -- 1st week in October in Brussels (ISAAR Revisions) [In advance, brief
Kent Haworth, Dick Sargeant, Adrian Cunningham, Stefano Vitali, Per-Gunnar
Ottoson]
Subgroup
on International application to UNESCO to support description
(EAC
as potential future for ISAAR)
LEAF
--Berlin in August, France in September (Per-Gunnar Ottoson, Gunnar Karlsen)
Digital
Sources in the Humanities (in Australia) -- Daniel Pitti
Web Presence
Yale
-- timelines; reports, examples
Daniel
Pitti will keep the authoritative version of the DTD at UVA, but when alpha
version and documentation is ready, can go on Yale site
Volunteers
add encoded examples
Maintenance Work -- Coordination of WG (2 year time
frame -- hand off to ICA eventually; need to also connect with EAD)
RLG -- meetings, soliciting grants
for chunks of this
Yale -- web site and documentation
Future
meeting of the working group (later this year or early next year --January to
March time frame)
Formal
Launch
Symposium, invitational conference
to publicly launch the work
Liaison
work
(ISAAR-CPF) revision (see above re.
ICA CDS)
ISO RM standard (Hans Hoffman)
DLM Forum -- Barcelona in May (Hans
Hoffman)
Testing/Refinement
- early testing
Swedish National Archives (translate
examples) (Per-Gunnar Ottoson)
LEAF Project (Gunnar Karlsen)
Yale (biographical info) (Stephen
Yearl)
Australian National Archives,
University of Melbourne (Joanne Evans, Adrian Cunningham)
Historic Manuscripts Commission,
(Dick Sargent)
Training,
curriculum development, workshops or training centers in various countries
Funding
Need funding for: Working Group meetings, public launch
symposium, tools, training (all will help with suggestions)
How does
this relate to Electronic Recordkeeping Systems
Where do ER requirements fit in or
touch EAC? -- (Margaret Hedstrom)
List of
participants:
Daniel
Pitti, University of Virginia
Margaret
Hedstrom, University of Michigan
Wendy
Duff, University of Toronto
Hans
Hofman, Information Policy Department, Ministry of the Interior, The
Netherlands
Per-Gunnar
Ottoson, National Archives of Sweden
Gunnar
Karlsen, University of Bergen, Norway
Joanne
Evans, Australian Science and Technology Heritage Centre, University of
Melbourne
Stephen
Yearl, Yale University
Anne Van
Camp, RLG