Searching jake for jake ids

In the process of adding jake ids to the master ejournal database, it is necessary to look up the jake ids in jake. Below are a few quirks and helpful hints that will assist you in this process.

When It's Easy

1. Enter your title in the jake search field. You can cut and paste from the list of journals awaiting jake ids, or enter the words in abbreviated mode. The latter may become useful if you get no results in jake at first. Try the first few letters from some of the title words (e.g. j a c s or jo ame chemi socie).
2. Unless the title is really unique or has no results, you will probably get back a set of results. One feature of jake is that it returns results even for those titles that have not been associated with authority control work. The uncontrolled results are listed at the bottom of the results sets and don't have jake ids. (e.g. jake id -)
3. If it is obvious to you that the title you looked up is the same thing as one of the returned results that have a jake id, then you are in luck and can just copy the jake id listed onto your clipboard, switch to the browser window that contains our master list entry page, click on the add jakeid link, and paste the jake id on that page and submit.

Resolving Questions etc.

1. If you don't get any results at try a few words from the title or try the SFU jake development site, if you want to be really persistent.
2. If you get ambiguous results (e.g. two listings with the same title but different ISSNs or a title that isn't quite what you were searching but MIGHT be the same thing), you can turn to Orbis. A goodly number of our ejournal listings are also cataloged in Orbis and often those records will have ISSNs or alternate title information that will help you determine which jake record (and hence jake id) is the right one. One way to match up with an Orbis record is to check the Source field against the base url listed in Orbis.
   1. CAUTION: Sometimes the ISSN for the e-version is differrent than the print version and jake make have the print version ISSN while the Orbis record for the e-version will have the e-ISSN. You may need to find the Orbis print record to confirm.
   2. NOTE: There's a link to Orbis on the web from the master list entry page, but only staff mode Orbis shows ISSNs. You will need to open your own connection to OrbSearch or OrbEdit if you want to use Orbis to help straighten out ambiguous entries using ISSNs.
3. And sometimes there just isn't a jake id yet for a title. That is phase two of this project, where we will all gang up to help move titles through the jake approval process into jake so we can have those jake ids for our own purposes. At least with jake we can affect the process whereas with ISSNs, we'd have a lot less luck getting missing ISSNs assigned!

Working with the List

1. You may if you wish, go in, find titles that you care about, and lookup those titles working through the list haphazardly. However, if many people do this, there is likely to be some duplication of effort as there will be no way to know whether a title remains on the list because no one has looked it up yet, or because it has been looked up and it does not yet have a jake id.
2. Or you may work your way through the list alphabetically. If you proceed methodically like this, it will be possible for you to enter the last title searched in the provided space when you are done working. That way, the next person coming along will know not to bother searching any titles alphabetically before that listed journal, since someone else has already done so and those journals don't have jake ids yet.

Tips

1. From Matt: When adding the jakeid I right-clicked on the "Add JakeID link." This allowed me to open that page in another window, do the adding, close that window, and not lose my place on the monster list.

Q&A

Q. What do we do about non-easy matches?

"I've found many had no matches at all, but quite a few had 2 jake id's. For some of these, they were actually the same title, but some databases clustered under the print ISSN and some under the online ISSN. Even for those staff who know how to use staff mode, these are not easy problems to resolve. Should we expect casual enterers, for instance, to know that delimiter y in the 022 field means "former ISSN" and that those ISSN's are therefore "less valid" than those with a delimiter a (current ISSN's)? And what about delimiter z? (I think Paula said that was a later/subsequent ISSN)."

A. Skip them if you don't feel comfortable or confident. Add them if you do.

As for the eissn, pissn, former issn issue: unless someone wants to argue differently, maybe we should just skip these until a later second pass unless it's very obvious which to use. On a second pass maybe jake itself will be a little cleaner. I know the question of retired jakeids was raised on the jakelists, so even if we enter one now that is later retired because two are combined, I think we will be safe.

Q. What do we do with jake entries with not quite matching titles?

Do we add jake id's when the titles attached to them are slightly (or a lot) off and don't match the titles in yelmo? For example, British Journal of Medicine, when the title is really BMJ, or Ajph when the correct title is American Journal of Public Health?

A. Go ahead and add if all else seems to match.

This is a residue of the way jake was initially pulled together where the first title encountered with an ISSN (regardless of how good or bad it was) was the default one used for the "authority" record. So, you can add jakeids for those, knowing that eventually jake will be cleaned up.

Q. Can we just depend on provider in jake and source url from our lists?

If we are basically matching on URL's, then I think that should be emphasized. When you have two jake id's and the URL in the title list contains "epnet" or "springer," do you just pick the jake id which lists Ebsco or Springer as a fulltext provider in the complete details?

A. Yes you can do this.

You can use the jakeid associated with a particular "provider" and link. Even if there is combination later of two different jake records, retired jakeids will still be accessible.

Draft instructions constructed 12/13/2000 by kjp - appended 1/24/01

© 2008 Yale University Library Electronic Collections Department Last modified: 07/14/03

http://www.library.yale.edu/ecollections/searchjake.html