DPC Meeting Notes
20 Dec 2004
Prepared by A. Novak
When discussing financial sustainability of digital
preservation the majority of our observations focused on the fact that we think
the dynamic nature of digital preservation and all the unknowns about
technology means that the cost of this activity is probably higher than that
related to traditional preservation and will be difficult to predict. We
discussed and generally agreed that:
that the commitment to digital preservation is an ongoing financial
obligation is important. Equally important is the need to continually
reassess this commitment because everything about digital assets and their
environment changes. The emphasis should be on the dynamic nature of
of costs should be included in the financial sustainability section of our
policy in order to instruct and illustrate, e.g. like those listed in the
table of Costs in erpa Digital Preservation Policy Tool.
to our policies and best practices will help contain costs.
demands of the technology can tax the resources.† Itís not possible to know the long-term financial
commitments.† We should expect
spikes in the financial demands. On the other hand, we acknowledged that
this statement is true about a lot of operations, including, for example,
believe that our digital preservation investments will have a shorter
lifespan than those for traditional preservation because the technology
component of digital preservation makes it more volatile.† We canít as easily, for example, amass
a large pool of digital objects while we wait for the perfect grant to
fund their preservation. Also, the volatile nature of digital assets will
often force us to act faster in order to preserve the assets.
preservation is more active than traditional preservation, i.e., itís
easier to delay traditional preservation than it is to delay digital
digital preservation, conservation and preservation cannot be separated.
may present a digital preservation surprise Ė the surprise being
the shorter timeframe (at times immediate) for preservation action for the
newly acquired digital asset. We acknowledged the need for increased
awareness of the financial implications when acquiring digital objects.
(Placeholder for best practices section).
preservation should be funded centrally, but preparing material for
submission would be funded at the curatorial/department/owner level.
(Placeholder for best practices section -- include section on processing).