Yale University Library

Digital Preservation Committee (DPC)

Meeting Notes prepared by Bobbie Pilette

 

Date:  May 2, 2005, 10:30

 

Present: Ann Green, Bobbie Pilette, Kevin Glick E.C. Schroeder, David Gewirtz, Audrey Novak [for first part of meeting]

 

A review of Draft 4 by the committee members showed a number of points that needed clarification or changing.  The changes will be reflected in Draft 4a

 

The majority of the meeting was spent on the discussion of the term “authenticity” and how it is used in the policy and what does it mean.  In general, the term “authenticity” is referring to the digital resource and the term “trustworthiness” refers to the institution’s ability to maintain the digital resource.  The discussion centered on whether the preservation policy is able to dictate when a digital resources is authentic or whether the focus should be on trustworthiness.  It was agreed that authenticity is a component of trustworthiness but that we cannot guarantee authenticity as coming from the creator of the digital resource; that is, what we got to preserve is what the creator intended as there may have been changes made between creator and point of taking to preserve.  Authenticity is a frequently used term though incompletely understood.  While the idea was proposed to not use the term at all in the document, it was felt that we should use it but to carefully define how the term is used in the document.  The idea of providing authenticity in terms of preservation—providing evidence of the course or tracking of what has happened to the digital resource as it is preserved—is where the committee seems to be heading.  Kevin is going to work on the definition and bring something back for discussion next week.

 

Action:

 

Next Meeting (May 9):

·        Review NEDCC survey of digital  http://www.tdcorp.org/surveys/NEDCC/

·        Start to outline the Best Practices section—this will continue for the May 9 meeting.