Yale University Library

Digital Preservation Committee (DPC)

Meeting Notes prepared by Bobbie Pilette


Date:  September 19, 2005, 10:30a.m.


Present: Bobbie Pilette, Rebekah Irwin, David Gewirtz, Audrey Novak, Gretchen Gano,

Absent: E.C. Schroeder, Kevin Glick


The committee reviewed comments on the policy.  In particular were two areas under “Identification of Content, File Format…”: Sources of Digital Content & Collecting Levels.  Sources was modified (changes in blue):

o  Born digital resources and digital surrogates created by YUL.

o  Born digital resources and digital surrogates originating external to YUL that are not entrusted to a third party to preserve ;for example, other university departments, for which YUL has a mandate to preserve.

o  Digital resources acquired by YUL through purchase or donation.

o  Digital resources licensed by YUL with perpetual access and archival rights.

Audrey is going to work on the Collecting Levels section.


We also discussed under which Use Case the purchased media/circulating media, that is, media that accompanies a book or some sort of paper resource, would belong.  In the end it was decided it most logically belonged with Licensed/Purchased Electronic Resources.


We then started to discus the first of the Use Case scenarios.  The object was to review the scenario to come up with the concerns and issues.  Audrey had prepared a write up of the Licensed/Purchased Electronic Resources.  The issues raised all agreed were very relevant and could apply to a number of other cases.  The next step was to decide who would help establish the best practice related to the issue.  The exercise then began with looking at each issue and identifying a unit, individual or group of people to address it. 


It is suggested that each of the Use Cases have a written form for the committee to look at prior to the meeting.  An added idea is to have a space/column in order to indicate who may be good to involve in the writing of best practices with reference to that issue. 



ü      Committee members will take “Use Case” categories—seeing what are the issues associated with each and what we need to consider.

·        David & Bobbie – Web [public domain]

·        Audrey & Gretchen – Licensed resources, purchased resources

·        E.C. & Rebekah – Digital collections

·        Kevin – Records

·        David – Null Case [3rd party trusted repositories]


The October 3rd meeting will be at the Beinecke and will run from 10:30-12:00


Next Meeting (Tuesday, Sept 26th @ Beinecke):

            Continue with Use Cases


October 3rd agenda (mtg runs 10:30-12):

            Kevin’s research project

            David discuss EduCause’s model for digital preservation program


Committee members’ schedules with regards to scheduled meetings unable to attend:

David               Sep 26


Audrey             Oct 24

Kevin               Sep 19, Oct 10, Dec 5&12

Gretchen          Sep 12

Bobbie             Sep 26

Rebekah           Oct 17