Yale University Library

Digital Preservation Committee (DPC)

Meeting Notes prepared by Bobbie Pilette


Date:September 26, 2005, 10:30a.m.


Present: Rebekah Irwin, Audrey Novak, Gretchen Gano, E.C. Schroeder, Kevin Glick

Absent: David Gewirtz, Bobbie Pilette,

Policy: A revision of the Collecting Level section was discussed and given preliminary approval pending slight modification. Here's a modified version for comment.

Collecting levels:
Collecting levels for digital resources vary considerably. Examples
include resources hosted at Yale, resources hosted at Yale and elsewhere,
i.e., mirrored resources, and resources hosted elsewhere that YUL makes these
available through links to the hosting location. Not all levels of digital
resource collecting include a automatic commitment for preservation, although
any of these resources may be selected for preservation.

Use cases:
Audrey and Gretchen reported that their next step was to meet with Kim and
Jen to verify our Licensing use case assumptions. This meeting is
scheduled for Friday.

Rebekah and EC presented their work so far regarding Collections. Several
suggestions emerged from the general discussion:
- Gather data about the metadata. Is it managed in a relational db? Other?
- Gather data about the life-cycle of the collection. Is it a one-off?
Does it change?
- From a long discussion about derivatives, Rebekah and EC decided to call
together a focus group of selective collection builders to further explore
the question of what would be preserved. Would it be the high res. tif,
the color corrected derivative, jpeg derivatives, some or all of these?

An interesting theory emerged from this discussion of derivatives, i.e., 
we will always have a rescue repository in order to offer a secure location
that protects work and makes it possible to re-establish digital collections
after a major failure. If so, how does that RR relate to a preservation
repository?  If a collection is actively growing and it's infrastructure
(software/hardware) is refreshed regularly, at what point does it get
preserved? And what is the difference between being in a RR and being in a
Preservation Repository?

Next Meeting: October 3rd agenda (mtg runs 10:30-12):

††††††††††† Kevinís research project

††††††††††† David discuss EduCauseís model for digital preservation program


October 10th meeting:
- Preliminary reports from the records, public domain/web, and null use

Committee membersí schedules with regards to scheduled meetings unable to attend:



Audrey ††††††††††† Oct 24

Kevin†††††††††††††† Sep 19, Oct 10, Dec 5&12



Rebekah†††††††††† Oct 17