Yale University Library

Digital Preservation Committee (DPC)

Meeting Notes prepared by Bobbie Pilette


Date:  September 6, 2005, 10:30a.m.


Present: Audrey Novak, Bobbie Pilette, Kevin Glick, E.C. Schroeder, Rebekah Irwin, Gretchen Gano, David Gewirtz


Today’s meetings agenda was to bring the two new committee members, Rebekah & Gretchen, up to speed with a review of how we are approaching best practices.  Audrey reviewed our thought processes in coming up with a “Use Case” approach for developing the best practices.  During the review process it was pointed out that we were missing a “case”, that of the 3rd party trusted repository which was named the “Null Case”. Rebekah & Gretchen each agreed to work with someone on a “Use Case” and David agreed to take on the Null Case. 


Our “Use Case” scenarios focus on the preservation portion of the lifecycle.  We are using it to raise the preservation issues associated with the variety of materials.  It is a means of gathering information and not a structure for presenting the best practices.  The means of presentation will be worked out later.


Further discussion pointed out that the Digital Preservation Policy covers only library collections.  Other items, such as faculty collections, only come under the policy if they become part of the library collection and that may happen in a variety of ways; two examples being, selection by subject specialist or gift. 


The Scopa Forum for Sept 16th at 12:30 is to be on digital preservation.  A brief discussion resulted in the following outline for the presentation:

Digital preservation – what is it and why important            Kevin

History of the Committee and review of the charge             Bobbie

Presentation of the policy (dig repository)                  Audrey

Use cases/Best Practices                                             David & E.C.




ü       Send August 9&17 meeting notes to Gretchen & Rebekah

ü      Committee members will take “Use Case” categories—seeing what are the issues associated with each and what we need to consider.

·        David & Bobbie – Web [public domain]

·        Audrey & Gretchen – Licensed resources, purchased resources

·        E.C. & Rebekah – Digital collections

·        Kevin – Records

·        David – Null Case [3rd party trusted repositories]


Next Meeting (Tuesday, Sept 12 @ Beinecke):

ü      Everyone will be ready to “stand & deliver” on issues of concern regarding the best practices/use models.


Committee members’ schedules with regards to scheduled meetings unable to attend:


E.C.                 Sep 19

Audrey             Oct 24

Kevin               Sep 19, Oct 10, Dec 5&12

Gretchen            Sep 12

Bobbie             Sep 27

Rebekah            Oct 17