Digital Production and Integration Program (DPIP)
Production and Content Integration Working Group
Minutes of September 19, 2006 Meeting
10:00 - 11:00, Room 409 SML

Attending: Fred Martz, Tracy Bergstrom, Katherine Haskins, Karen Reardon, Jennifer Weintraub, Rebekah Irwin, Derek Merleaux, John Gallagher, Matthew Beacom, Brian Kupiec, Katie Bauer

 

  1. DPIP Core presented the final report at LMC on 13 September.  We focused more on demos and less on the report itself since this version is final.  Demos included Classics, Yale Daily News and E-reserves.  Two comments worth noting – the ‘branding’ of collections developed or supported by the Library and the need to include selectors / department liaisons in the DPIP activities.  The report and its associated documents are now available on the DPIP PCI WG web site at http://www.library.yale.edu/iac/dpip/ .

 

  1. Initial Charge – our initial charge says the working group will disband in September.  The DPIP report says the group will continue as a sounding board, prioritization group, etc.  Input of the group will be valuable – agreement from the group was that it should continue.  Fred will check with folks to make sure they wish to stay on and will seek representation from groups not represented – RSC/CDC/Curators.  The topic of whether we need a representative from outside of the library was discussed but we decided to focus internally for now.

 

  1. Opportunities for coordination of digital facilities – Meg posed the question to DPIP core on how to best coordinate digital facilities.  Issues include coordination of service contracts, best practices and possibly facilities.  How can we make this work and what benefits would it have?  The issue of coordination of out-sourcing was raised and the possibility of renting scanners for special projects was raised.  A newly formed group should discuss vendors, maintenance, who uses which vendor for what, standards – why particular standards, volume of use of facilities, materials digitized, hardware used, possible coordination of use.  We need a central place for recording standards and best practices.

 

DPIP should serve as an Information Clearinghouse – coordinate without ‘taking over’ other services.

 

A sub-group will be formed. Fred will pull together ideas; folks interested should volunteer to Fred.  The group will pull together documents for presentation back to the working group.

 

  1. The DPIP Core will hold a conference call with staff from the University of Illinois – they are interested in discussing workflow software – software to track the digitization process.

 

  1. Yale Daily News update – The vendor proposals have been reviewed, demo websites reviewed; we have QA’d content metadata in XML format, the .jp2/tiff image files, and the PDF versions of the sample issues.  All delivered a product which worked – all 4 vendors demoed using ContentDM.  We are recommending Digital Divide Data – DPIP Core is preparing a budget and proposal to go to the Oldest College Daily Foundation so the work can begin.  We are recommending we use a ‘hosted’ solution by the vendor until we have an on-site repository solution that functions as well as ContentDM.