Digital Production and Integration Program (DPIP) CHARGE

Advisory Working Group

Members:

Frederick Martz, Chair

Katie Bauer (Assessment/Usability)

Matthew Beacom (Metadata)

Tracy Bergstrom (Visual Resources Collection)

John Gallagher (Medical Library)

Katherine Haskins (IDIR)

Rebekah Irwin (Liaison to Metadata and Digital Preservation Committees)

Brian Kupiec (Beinecke Library)

Derek Merleaux (MSSA)

??? (RSC and Collection Development)

George Ouellette (ILTS)

Karen (Reardon) Kupiec (ILTS)

Martha Smalley (Divinity)

??? (Access Services)

David Walls (Preservation)

Jen Weintraub (E-Collections and DCF)

Meg Bellinger (Sponsor)

Duration: October 1, 2006 – June 30, 2008.

Time Commitment: 5%-10% varying from week to week and according to availability, usually at the lower end of this range, including monthly one-hour meetings.

Definition:

The purpose of the Digital Production and Integration Program is to plan, coordinate, and streamline digitization activities in collaboration with numerous library and university units. DPIP’s primary goal is to satisfy important unmet needs. DPIP will develop and disseminate the skills and capabilities necessary to build digital collections of enduring research value and hopes to serve as a catalyst for increased concentration on digital infrastructure throughout the library. DPIP consists of three closely intertwined core services: 1) assessment and usability, 2) digital consulting and referral, 3) digital production, outsourcing, and project management. DPIP is not an instrument for exerting unwelcome centralized control over any individual or group; it strives to serve as a linking agent among existing units wherever possible. DPIP will offer continuity in production services, consistent application of standards and best practices, and a clear pathway for the creation of digital resources. The DPIP Advisory Working Group will continue and build upon the work of the DPIP Production and Content Integration Working Group, which developed the DPIP proposal and launched DPIP between October 2005 and September 2006.

Charge:

The DPIP Advisory Working Group will accomplish the following tasks in concert with the DPIP Core Group (Karen Reardon, Jen Weintraub, Katie Bauer, Fred Martz):

• Assist in the implementation and development of the Digital Production and Integration Program by providing broad-based guidance, feedback, and problem analysis for DPIP initiatives.

• Advance the projects and goals of the program, based upon the DPIP planning report completed in August 2006, and make recommendations for the ongoing evolution of the program. Develop plans and priorities for implementation of targeted services, including budget estimates, infrastructure requirements, and management recommendations, with a focus on practical, realistic solutions.

• Assist in building the virtual DPIP organization by negotiating alliances and productive working relationships among appropriate library units, with selected university units especially at ITS, and with vendors of digitization services.

• Assess the viability of project proposals, weigh the relative merits of alternatives solutions, reach objective conclusions about the best course of action for the library, and make appropriate recommendations to senior library management. Test assumptions and services through program assessment and usability testing.

• Communicate information about DPIP activities. Conduct workshops and forums designed to increase library expertise in digital production services.

Yale University Library

October 11, 2006