Digital Production and Integration Program (DPIP) CHARGE

Production and Content Integration Working Group

Members:

Frederick Martz, Chair

Karen Reardon, George Ouellette (ILTS)

Jen Weintraub (E-Collections and DCF)

Katie Bauer (Assessment/Usability)

Tracy Bergstrom (Visual Resources Collection)

David Walls (Preservation)

Brian Kupiec (Beinecke Digital Studio)

Martha Smalley (Divinity)

Derek Merleaux (MSSA)

John Gallagher (Medical Library)

Tobin Nellhaus (RSC)

Lisa Thomas (Access Services)

Matthew Beacom (Metadata)

Rebekah Irwin (Liaison to Metadata and Digital Preservation Committees)

Duration: October 1, 2005 – September 30, 2006.

Time Commitment: 5%-20% varying from week to week and according to availability.

Definition:

A wide variety of digital production support services exist within the Library and across the campus but they are not well-connected or integrated. As a result, there are redundancies, gaps in service, and inconsistent practices. This situation leads to confusion and frustration on the part of faculty and staff when they seek basic digitization and metadata production services as well as the information they need to implement, optimize, and manage digital projects. In an effort to address these challenges, the Digital Production and Integration Program (DPIP) will have as one of its three components, a Digital Production and Content Integration service as follows:

Production and Content Integration Services

· Digitize instructional and research materials from and for library collections to fit specific needs.

- Digital conversion, file reformatting, creation of digital collections, creation of archival and web versions of digital assets.

- Text imaging, OCR, markup, and presentation.

- Descriptive, structural, administrative, and preservation metadata creation.

- Content integration with course management systems (primarily Classes*v2).

- Quality Assurance for digital production.

· Investigate new production technologies such as the Kirtas robotic book scanning system.

· Offer Content Management Services.

- Integration of DPIP content into repositories as appropriate (DL, Insight, Rescue Repository, VITAL).

Core components of the program will be a YUL center for production and a ‘federation’ of production capabilities consisting of partnerships and referrals among Library, ITS, and external services (outsourced solutions). The Digital Production and Content Integration service will coordinate carefully with the other two major components of DPIP: 1. Market/User Research Services (including assessment and usability efforts); 2. Consultation, Advisory, Referral and Management Services. The Library Management Team strongly advocates the pursuit of DPIP objectives and has approved the formation of this Production and Content Integration Working Group. LMT will provide assistance in the allocation of appropriate resources and in the determination of suitable organizational structure for both the DPIP as a whole and for the work of this newly charged working group.

Charge:

The DPIP Production and Content Integration Working Group will accomplish the following tasks:

Phase I (October 2005 – January 2006)

· In consultation with stakeholders including grant opportunities and new program initiatives such as ELI/Davis, International Programs, and SAMMA, prepare a requirements document identifying current and future (5-year) Library digitization needs, and categorize them as Essential, Desirable, Optional. Include digital conversion from paper, film, and tape; text creation and mark-up tools and services; metadata; and quality assurance needs.

· Investigate services offered in YUL, across the Yale campus, and by external vendors. Compile an inventory of staff resources and expertise, hardware, software, and tools.

· Invite experts to visit Yale and provide advice (e.g. from NARA or Cornell).

· Investigate programs in place at other institutions as time permits (Cornell, Harvard, Michigan).

· Develop plans and priorities for implementation of targeted services, including budget estimates, infrastructure requirements, and management recommendations, with a focus on practical, realistic solutions.

Phase II (January 2006 – September 2006)

· Implement the highest priority services identified during Phase I, at least one essential component by March 2006 and others in stages during the spring and summer of 2006.

· Carefully coordinate activities with other YUL and campus services; avoid duplication of services provided more efficiently outside the YUL.

· Test assumptions through program assessment and usability testing.

· Develop model RFPs and contracts, quality standards, and other best practices.

· Participate in the building of new collections in the VITAL/Fedora repository (assuming the trial is successful).

DPIP Overview:

Frederick Martz

Karen Reardon

Meg Bellinger (sponsor)

Yale University Library

October 19, 2005