Digital Production
and Integration Program (DPIP) CHARGE
Production Services Working Group
Members:
Jen Weintraub, Chair
Christina Corrigan (VRC)
Brian Kupiec (Beinecke Digital Studio)
Amy Limpitlaw
(Divinity)
Derek Merleaux (MSSA)
Youn Noh (Metadata)
George Ouellette (ILTS)
David Walls (Preservation)
Representative from Public Services / ELI (to be invited)
Duration: January 15, 2007 – September 30, 2007.
Time Commitment: 5% - 10% varying from week to week and according to availability (mostly on the low side).
Definition:
Problem: Independent digital production facilities with minimal interaction and infrequent opportunities for sharing of resources.
Goals:
·
A
federation of production capabilities consisting of partnerships and referrals,
resulting in improved service to customers, increased efficiency, higher
quality, and lower costs.
·
An
understanding of what criteria we would use to judge vendors and which vendors
we might use for what kind of digitization. Collection of documents that may help us in this process in the
future, including model RFPs, contracts, budgets, checklists, etc.
·
An
understanding of the digitization needs of the library and what kind of
equipment and space we might foresee needing in the future.
·
Development
of guidelines for content quality, metadata requirements, and minimum standards
for digital surrogates, in consultation with other appropriate groups..
·
Development
of sophisticated Quality Assurance techniques.
·
Shared
development of production tools.
·
Cost
models for in-house versus outsourced production.
Charge:
The DPIP Production Services Working Group will accomplish the following tasks:
Identify possibilities for collaboration, productivity gains, and cost savings among the several production facilities/units (see section 4 of DPIP report pp. 24-26).
Identify opportunities for coordination of digital production services in the library and the university including arts images, audio, video, and reformatting for access and preservation:
Sharing of facilities / expertise
Joint projects
Avoiding duplication of effort
Cost savings
Outsourcing
Equipment purchases
Software implementation
Workflow tracking
Metadata capture
Maintenance agreements, etc.
Describe how DPIP’s proposed virtual organization can work best in this area and what benefits it would have. Plan for the continuation of the loose federation: how should it be managed in the future?
Determine capabilities, equipment available, conditions of use, and volume of use for each facility.
Guidelines for using equipment
Beinecke
DCF
Maps
ILL, etc.
Guidelines for using services
Preservation
MSSA
Media Services
RIS, etc.
Identify preferred vendors for outsourcing and names of contact people.
Document scanning standards and guidelines, including metadata practices.
Coordinate quality assurance (QA) procedures and develop expertise.
Survey existing capabilities
Develop mechanisms for sharing workload
Acquire equipment and software needed to accomplish QA
Provide documentation
Best practices
NARA Image Quality Assessment Ratings?
Beinecke color profiles?
Develop tutorials in how to perform QA and a list of people who can provide assistance
Collect and post sample RFPs and budgets.
Yale University Library
January 11, 2007