Digital Production & Integration Program (DPIP)
Project 03 : Electronic Reserves Prototype
Meeting notes, March 13, 2006
Attending: Fred Martz, Judy Spak, George Ouellette, Martha Smalley, Jennifer Weintraub, Mike Appleby, Jeff Barnett, Kalee Sprague, Katie Bauer, Julie Linden, Karen Reardon
We did a quick round-table of introductions.
Karen gave a brief overview of the highlights of the e-reserves section of the DPIP report. Highlighting the section that noted DPIP will ‘develop a prototype e-reserves service that will define workflows and build basic infrastructure in preparation for a later widespread implementation of e-reserves’.
Fred gave an overview of a meeting he had on Friday with Danuta about e-reserves. Danuta has some reservations about the DPIP report – sustainability and how to measure success are not mentioned. She indicated that earlier surveys indicated that students did not want e-reserves – only course packets. There is documentation available on these earlier studies. (Note: Fred – can you ask Danuta for a copy of the report(s)?)
We then started to discuss what we might provide and how we would provide it. Questions arose about RIS – does RIS produce a .pdf now when they produce course packets? Do they Xerox library materials now?
The group agreed that the Library’s strong contribution to this effort would be in helping faculty find content.
Jen raised the issue of e-resource vendor licenses – some do charge for e-reserves access to a document.
Judy gave an update on the medical pilot. It has been going on for two semesters; there has not been a large interest from the faculty as yet. Initial prototype included clearing of copyrighted materials – that proved too costly. Second semester was focused on only providing access to materials the Library already has electronically. The prototype service has been launched with no additional staff – librarians search for the items, ILL staff obtain copies if not already electronic. Judy reported Matt Wilcox has begun an initial investigation into e-reserves systems.
Martha reported on the prototype Divinity project. The project was deemed to costly so it was not continued.
Kalee and Jeff gave an overview of the UMichigan/Illinios grant project to modify the TwinPeaks product and the Sakai resource area. This would be a tool faculty could use (and others as well) to locate and integrate digital content into Sakai.
Next steps – the goal of the group is to outline what is e-reserves services are desirable and possible over the next 6 – 18 months. What might we be able to do in a pilot? In order to do that, we need to gather some additional information, tasks assigned:
Judy will send the group the Medical Library’s current workflow document and costs as gathered so far.
Martha will send the group the report from the Divinity pilot project.
Jen will review current licenses and provide information on how many vendors have restrictions on use for e-reserves.
Fred will talk to RIS (Jeff Campbell?) to gather more information about their services. He will also ask Danuta for a copy of the original report(s).
George will talk to Matt Wilcox about the products he has looked into and he (George) will map out services offered in an e-reserves system. George, Kalee and Jeff will then map these services to those offered in the TwinPeaks/Sakai/Library tool and identify gaps.
Karen and Katie will look at the literature review Katie has already done and send along suggested reading. They will also look for any additional reports that may be informative.
Karen will schedule the next meeting for two weeks. (On MM for March 28 at 9AM.)
Given that Audrey could not attend this meeting, we will begin our next meeting with a discussion of how Orbis fits into an e-reserves service.
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