DPIP Production
and Content Integration Working Group
Present: Fred Martz, David Walls, Rebekah Irwin, Tracy Bergstrom, Jennifer Weintraub, Derek Merleaux, George Ouellette, Martha Smalley, John Gallagher, Katie Bauer, Matthew Beacom, Tobin Nellhaus, Meg Bellinger
Absent: Karen Reardon, Brian Kupiec, Lisa Thomas
Based on the current (Nov 28) draft version of the Digitization Needs and Challenges spreadsheet including input from many stakeholders, members identified their top five priority issues, with the objective of identifying several areas where the working group can begin to concentrate attention.
Votes for priority areas
E-reserves (7 votes)
Receiving 5 or more votes each:
Repository and support for full text and non-art images
Cross collection search and global integration of content
Collection development policies / priorities
Digitization Workflow
Division of labor between ITS and Library (collaboration)
Metadata standards
It was pointed out that the EAD encoding tool didn't make the cut, but is a pressing and urgent need for several groups (Special Collections) in the Library. How will this be addressed? There is no authoring tool task force. Divinity, Beinecke and Manuscripts and Archives now have their own separate authoring tools and systems. Beinecke has a new EAD archivist, Mike Rush, who is working on this issue. Meg suggested that this issue be brought to the Collections Collaborative for funding and action in order to reach a well-coordinated solution.
Digital Format standards will be addressed outside of this group (Digital Preservation Committee has this as a priority).
Long-term storage for use copies of digital objects is an urgent issue faced in several units including Beinecke and Sterling who will be forced to implement independent solutions unless a centrally managed service is provided. Clarification -- is this content management or just disk space? Anticipated major growth in digital image collections will eventually require a substantial increase in disk space for Insight/DL content. Manuscripts and Archives have issues with storing video because raw storage space is becoming a problem (video files are huge).
A centralized repository may be more robust solution than many decentralized storage places. Creating a repository is not part of the DPIP charge. The VITAL/Fedora Trial group is examining the repository issue.
Another issue that is not clearly part of DPIP is OAI metadata harvesting, which is a high priority, but should we address it here? OAI is a tool that DPIP may find we need to use to provide the services we want to provide.
Youn Noh and Jeffrey Barnett recently attended a DLF-sponsored workshop on OAI. They will be sharing information, and devising a plan for training. OAI is not the only tool for cross search, there is also federated searching, represented at Yale in the form of the MetaLib software.
Collection development: there is a prioritization element missing. Many selectors know what they would digitize but don't know what capabilities are in place, what they can digitize. It seems that people want someone or need someone to make the decisions. If the selectors do the work of identifying collections, is the money there to do the digitization? But if you don't have the collections identified how do you find funding or take advantage of opportunities that fall into our laps. We need the list of possibilities.
Meg asked, if Google offered today to scan our collections, what would we tell them to digitize first? John offers Medical as the starting point.
Assignments for one-two page
papers that will expand upon the spreadsheet entries for the 7 top priority
items, giving a statement of needs, challenges, surrounding issues that need to
be addressed and possible solutions, including the logical role for DPIP. These documents will contribute to the
content of the DPIP working group report.
Due before next meeting (day before the next Meeting, i.e. Monday December 12th)
Jen and Tobin -- collection development issues
George and Tracy and Derek -- repository issues. Start thinking of storage and delivery as one and the same.
Karen and Brian and Derek -- global integration (in consultation with Stephen Yearl)
Katie and David -- workflow
Lisa and John G. -- e-reserves
Karen and Martha -- collaboration/division of labor with ITS
Matthew and Rebecca -- metadata