Interlibrary Loan Services: Lending Policies
Interlibrary Loan (ILL) and Document Delivery Services provide access
for non-Yale readers to collections held at Yale. Not all library materials
are available through interlibrary loan.
Scope of Services
Lending of books, periodicals, newspapers, and dissertations in print and
Form of Requests
Requests for loans cannot be taken over the telephone. The Library requires
a written request, submitted either through RLIN (our LI is CTYG), OCLC
(our symbol is YUS; enter it twice), or typed on an ALA or IFLA form. Personal
requests for photocopies or duplication of microfilm will be accepted in
the form of personal letters. Requests can also be submitted via Ariel
(22.214.171.124), by fax (203-432-2257), or via e-mail (firstname.lastname@example.org).
Verification of Requests
Requests must include verification of the bibliographic information provided.
This should be given by citing a standard printed or online reference source
or an alternative source of citation if the title cannot be found in a
standard source. If no verification is given, the citation will be searched
only with the information provided and only in Yale's public catalog. If
verification has been provided through RLIN or OCLC, give the full
record identification number.
A $20.00 fee is charged for each completed transaction. For libraries located
outside of North America, the loan fee is $30.00 USD. A transaction is
defined as a filled request for a single title, with four volumes of a
multivolume set or four reels of microfilm being supplied. An invoice will
be enclosed with the material.
A $20.00 fee is charged for each transaction completed for North American
libraries. For libraries located outside of North America, the photocopy
fee is $30.00 USD. A transaction is defined as a filled request for
a single article less than 50 pages. An invoice will be enclosed with the
article. An article will be delivered without additional cost via Ariel
or fax. Please include an Ariel IP address or a fax number with request.
Preferred delivery is Ariel; fax and mail are also available.
A $20.00 fee is charged for each completed transaction. A transaction is defined
as a filled request for a single title, with four volumes of a multivolume set
or four reels of microfilm being supplied. An invoice will be enclosed with
the photocopy or microfilm. A service charge of $25.00 per hour, in addition
to the charges made for the production of the photocopy or microfilm, may be
charged for orders requiring unusual staff effort. In these cases, work will
not proceed until the requesting institution or individual has been notified
and has accepted all charges.
Books are usually loaned for two weeks with no renewals. Exceptions will
be considered if an unusual situation exists in the borrowing library,
but a specific request must be made and no automatic extension of the loan
period should be assumed.
Conditions of Use
Material may be loaned for use in the library only and/or with restrictions
Material Not Loaned
- Periodicals published during the last ten years.
- Material in the Art Library and in Sterling's many special collections,
although material in these collections may be available for photocopying
at the discretion of the curator.
- Yale dissertations available through University Microfilms International.
Yale will lend the second hard copy of dissertations if two copies are
owned or the microfilm copy of dissertations that Yale has microfilmed.
Dissertations are not loaned abroad.
- Books in poor condition, books with loose plates, and books with material
contained in book pockets.
- Folio volumes, defined as those volumes measuring 40 cm or more in height
and/or 30 cm or more in width.
- Unbound pamphlets of fewer than fifty (50) pages, or volumes of several
pamphlets bound together.
- Negative microfilm. Requests for the production of positive film from
negative masters should be directed to Interlibrary Loan/RLM, Yale University,
Sterling Memorial Library, P.O. Box 208240, New Haven, CT 06520-8240.
- Microfilm is not loaned to overseas institutions. When loaned, microfilm
is sent and must be returned by UPS. Spliced microfilm, that is, microfilm
reels containing more than one text, is not loaned.
- More than four volumes or four reels of microfilm for one reader in
any library at one time.
- Material being used by a Yale reader.
- Pre-1750 imprints.
Photocopy or Microfilm in Lieu of Loan
Requests for loan of materials which fall into one of the above categories
and which do not carry an indication of willingness to substitute either
photocopy or microfilm in lieu of loan will be returned to the requesting
library marked "Not Loaned - Non-circulating". Those requests which indicate
a willingness to substitute photocopy will be handled directly. Requests
indicating willingness to substitute microfilm will be forwarded to this
of Library Materials (RLM) section for reply.
© 2007 Yale University Library
This file last modified 03/09/04
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