Yale University Library: SML ILL Lending Information

Interlibrary Loan



Scope of Services Form of Request Verification of Request Fees Loan Period Conditions of Use Material Not Loaned Photocopy or Microfilm in Lieu of Loan Contact Information Photocopying & Microfilming Information




	Interlibrary Loan Services: Lending Policies Interlibrary Loan (ILL) and Document Delivery Services provide access for non-Yale readers to collections held at Yale. Not all library materials are available through interlibrary loan. Scope of Services Lending of books, periodicals, newspapers, and dissertations in print and microformat. Form of Requests Requests for loans cannot be taken over the telephone. The Library requires a written request, submitted either through RLIN (our LI is CTYG), OCLC (our symbol is YUS; enter it twice), or typed on an ALA or IFLA form. Personal requests for photocopies or duplication of microfilm will be accepted in the form of personal letters. Requests can also be submitted via Ariel (130.132.80.19), by fax (203-432-2257), or via e-mail (yaleill@yale.edu). Verification of Requests Requests must include verification of the bibliographic information provided. This should be given by citing a standard printed or online reference source or an alternative source of citation if the title cannot be found in a standard source. If no verification is given, the citation will be searched only with the information provided and only in Yale's public catalog. If verification has been provided through RLIN or OCLC, give the full record identification number. Lending Fees Loan Fees A $20.00 fee is charged for each completed transaction. For libraries located outside of North America, the loan fee is $30.00 USD. A transaction is defined as a filled request for a single title, with four volumes of a multivolume set or four reels of microfilm being supplied. An invoice will be enclosed with the material. Copy Fees A $20.00 fee is charged for each transaction completed for North American libraries. For libraries located outside of North America, the photocopy fee is $30.00 USD. A transaction is defined as a filled request for a single article less than 50 pages. An invoice will be enclosed with the article. An article will be delivered without additional cost via Ariel or fax. Please include an Ariel IP address or a fax number with request. Preferred delivery is Ariel; fax and mail are also available. Reproduction Fees A $20.00 fee is charged for each completed transaction. A transaction is defined as a filled request for a single title, with four volumes of a multivolume set or four reels of microfilm being supplied. An invoice will be enclosed with the photocopy or microfilm. A service charge of $25.00 per hour, in addition to the charges made for the production of the photocopy or microfilm, may be charged for orders requiring unusual staff effort. In these cases, work will not proceed until the requesting institution or individual has been notified and has accepted all charges. Loan Period Books are usually loaned for two weeks with no renewals. Exceptions will be considered if an unusual situation exists in the borrowing library, but a specific request must be made and no automatic extension of the loan period should be assumed. Conditions of Use Material may be loaned for use in the library only and/or with restrictions on photocopying. Material Not Loaned Periodicals published during the last ten years. Material in the Art Library and in Sterling's many special collections, although material in these collections may be available for photocopying at the discretion of the curator. Yale dissertations available through University Microfilms International. Yale will lend the second hard copy of dissertations if two copies are owned or the microfilm copy of dissertations that Yale has microfilmed. Dissertations are not loaned abroad. Books in poor condition, books with loose plates, and books with material contained in book pockets. Folio volumes, defined as those volumes measuring 40 cm or more in height and/or 30 cm or more in width. Unbound pamphlets of fewer than fifty (50) pages, or volumes of several pamphlets bound together. Negative microfilm. Requests for the production of positive film from negative masters should be directed to Interlibrary Loan/RLM, Yale University, Sterling Memorial Library, P.O. Box 208240, New Haven, CT 06520-8240. Microfilm is not loaned to overseas institutions. When loaned, microfilm is sent and must be returned by UPS. Spliced microfilm, that is, microfilm reels containing more than one text, is not loaned. More than four volumes or four reels of microfilm for one reader in any library at one time. Material being used by a Yale reader. Pre-1750 imprints. Photocopy or Microfilm in Lieu of Loan Requests for loan of materials which fall into one of the above categories and which do not carry an indication of willingness to substitute either photocopy or microfilm in lieu of loan will be returned to the requesting library marked "Not Loaned - Non-circulating". Those requests which indicate a willingness to substitute photocopy will be handled directly. Requests indicating willingness to substitute microfilm will be forwarded to this offices' Reproduction of Library Materials (RLM) section for reply. © 2007 Yale University Library This file last modified 03/09/04 Send comments to libweb@www.library.yale.edu