1. The Hiring Supervisor initiates the request for a casual candidate by forwarding the job description (listing essential functions of the position) and completing the requisition form, which can be linked to online.
2. The Hiring Supervisor must get approval from the department head, and the department head must forward the request to the appropriate AUL who then forwards all documents with approval to the Library Human Resources (LHR) at hrlibrary@yale.edu.
3. LHR reviews description, and assigns level and rate.
4. LHR will check to determine whether there are layoff candidates in the Interim Employment Pool (IEP) (see article XVII 4f).  Qualified candidates in the IEP will be referred to departments. Note: IEP candidates are considered Yale Employees and for causal/temporary positions reference checks are not permitted.
5. Departments hiring an IEP employee for a casual assignment do pay fringe on the actual monies they pay the employee.
6. If there are no candidates from the IEP, LHR will review the file of available candidates who will have been through a screening interview.  Qualified applicants will then be referred to the hiring supervisor for an interview.
7. LHR will set up interviews between the candidates and supervisors for each casual position.
8. The Hiring Supervisor interviews candidate(s) and then checks references. 
9. The Hiring Supervisor makes a selection and then forwards a Casual PAF via e-mail to hrlibrary@yale.edu.  The organization name, start date, and PTEAO number must be accurate for the employee to be paid.
10. LHR will then contact the candidate and offer the position, provide start date, rate of pay, and end date.  Other pertinent information will be provided at this time.  The candidate will be instructed to bring in their I-9 information and tax forms prior to their start of work.
11. LHR will notify the supervisor of the candidate's acceptance. 
12. Forms are sent to Library Business Office.

Termination:

Supervisor must complete and send a Termination form to LHR (hrlibrary@yale.edu).

Reminders:

• Non-Yale students cannot be placed in a student position.
• Casual/Temporary employees are paid at the Casual Wage Rates.
• Supervisors must adhere to the casual/temporary language that is outlined in the Local 34 Contract (article XVIII).
• A student is determined as: matriculating at Yale in a program and designated in Oracle and Banner as a student.