Yale University Library: Human Resources

Student Employment Process

Library Human Resources and the Hiring Supervisor share the responsibility for completing the following elements of the Employment Process before the student can begin work. A delay in any of the steps will delay the processing of the student's payroll.

Hiring

1. The Hiring Supervisor posts a job on the Student Employment Office (SEO) Website. For instructions, click here.
2. Library Human Resources (LHR) reviews the requisition for completeness and approves the position for posting.
3 . After approval the position will be posted to the SEO website.
5. The Hiring Supervisor will review online applications and set up interviews with desired candidates. For instructions, click here.
6 . The Hiring Supervisor interviews the students and discusses job responsibility, work schedule, and a starting/end date with the students during the interview.
7 . The Hiring Supervisor makes the hiring decision
8 . The Hiring Supervisor completes the online hire form at the SEO website For instructions, click here.
9. Hiring Supervisor completes the hiring paperwork and submits to LHR IMMEDIATELY UPON HIRING
10. Please have new student hire complete the following forms with you or send them to LHR:

11. Library Business Office processes the student hire to place them in the weekly payroll. An email will be sent to the Hiring Supervisor once this is complete.

Rehire / Rate Change

Rehires are students who have worked the previous academic year and/or summer in the library.
Rehires will be processed through position requisitions in JobX. You will need to have an open requisition in order to rehire a student.
To rehire a student with a rate change, you will need to have an open requisition which reflects the new rate of pay.

Terminating Students

Hiring Supevisor completes a Termination Form for all students that terminate or do not return at the beginning of a semester. Be sure to include the date of termination.