June 2002
Volume 11
(back issues)

In this Issue

New Library Employees
Dale Askey
Research Services & Collection 6/17/02

Tamar Evangelistia-Dougherty
Manuscripts & Archives 6/10/02

Katherine Haskins
Arts Library 6/10/02

Ellen Hammond
East Asian Collection 6/4/02

Jill Haines
Beinecke 5/28/02

Sarah Coe
Arts Library 5/20/02

Departing Employees
Jennifer Kostelnik
Kline Science Library 6/7/02

BEINECKE LIBRARY EXHIBITION CATALOG
SELECTED FOR BOOK SHOW
June 4, 2002

A Beinecke Library publication has been selected as one of the fifty best-designed books of the year by the American Institute of Graphic Arts (AIGA) in New York City.

The exhibition catalog Commonplace Books: A History of Manuscript and Printed Books from Antiquity to the Twentieth Century, written by Earle Havens and published by the library last summer, was selected by AIGA in their prestigious competition 50 Books/50 Covers, the oldest book design competition in the country. The 50 selected books will be listed in 365, the AIGA yearbook, displayed at the organization's Fifth Avenue gallery, and exhibited at the Frankfurt Book Fair in Germany next fall. They will also be entered in the Leipzig International Book Design competition.

Printed by the Stinehour Press of Lunenburg, Vermont, Commonplace Books was designed by Greer Allen, member of the faculty at the Yale School of Art graphic design program, who served as Yale University Printer from 1972 to 1983. Mr. Allen now works as an independent designer, producing catalogs and books for libraries and art museums such as Colonial Williamsburg, the Metropolitan and Philadelphia Museums of Art, Harvard's Houghton Library, and Yale's museums. His numerous stunning designs for the Beinecke Library have been central to the library's mission of interpreting its collections for readers around the world.

Commonplace Books: A History of Manuscript and Printed Books from Antiquity to the Twentieth Century accompanied an exhibition of the same name on view at the Beinecke Library last summer. Author of both the book and the exhibition was Earle Havens, a doctoral candidate at Yale in history and Renaissance studies. Using examples from the Beinecke Library's holdings, particularly the James Marshall and Marie-Louise Osborn Collection, Mr. Havens described the origins and history of the commonplace book as a way of recording and organizing information for personal reference.

According to the AIGA's web site (www.aiga.org), its competitions "celebrate excellence in contemporary North American design and seek to promote the value of design to a broad public." The AIGA forum of thirteen juried competitions includes areas such as packaging, brand identity, corporate communications, and promotional advertising in addition to book design. Winning submissions to the competition 50 Books/50 Covers are deposited in the AIGA collection at Columbia University, which includes publications going back to 1923.
Commonplace Books: A History of Manuscript and Printed Books from Antiquity to the Twentieth Century is available at the Beinecke Library or from the University Press of New England (1-800-421-1561) for $50. The paperbound book of 100 pages includes 41 facsimile reproductions from the Beinecke collections. ISBN 0-8459-3137-8

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Electronic document delivery (eDD) is now available
from all Yale University Library interlibrary loan units

The Document Delivery Coordinating Committee (D2C2) is pleased to announce that electronic document delivery (eDD) is now available from all Yale University Library interlibrary loan units. eDD, sometimes referred to as desktop delivery, provides convenient access to photocopies directly on the patron's computer.

The process of submitting an ILL request remains the same, but delivery is streamlined by sending a document directly to the patron. At the time of delivery, the patron receives an e-mail notice that his/her ILL request has been filled and is available to be "picked up" at the designated Web site. The message also contains a unique PIN that can be used to retrieve all future electronic documents obtained through ILL. The document can be read online, printed, or saved for future use. To comply with copyright provisions, each document will be deleted from the Web server after it has been viewed five times or after a period of three weeks, whichever comes first.

The Science Libraries ILL Department has offered electronic document delivery since October 2000. From that pilot project we learned that an increasing number of patrons appreciate the convenience of having documents delivered to their desktops. Currently, 37% of ILL copy requests filled by the Science Libraries are delivered via the Web. This figure is rising steadily and patrons who have tried eDD continue to select this option as the preferred delivery method for subsequent requests.

Please encourage patrons to look for electronic document delivery as a delivery option on all ILL photocopy request forms. For more information, contact Carol Jones (carol.jones@yale.edu) or a staff member in any Interlibrary Loan department.

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A Word From the University Librarian

If any of you have noticed, or wondered why there was no word from me in the last few issues of Library Links, the answer (or my excuse, anyway) is that the past three months have been a whirl of activity for me, as they have been for most of you. While the great work of migrating to Orbis 2 has absorbed so much time and energy for most library staff, alongside all the other important work of the library, I have been continuing to get acquainted with the national library scene. During April and May I attended meetings of the Coalition for Networked Information (CNI), the Center for Research Libraries (CRL), the Digital Library Federation (DLF), the Association of Research Libraries (ARL) and its task force on Special Collections. I spoke on the future of digital resources at a meeting of the Council on Library and Information Resources (CLIR). In between these were meetings with donors in Washington DC and Chicago, and a visit to the University of Illinois, where I was able to compare notes on our libraries' respective provisions for special materials and preservation, and also learned more about the Mortenson Center for International Librarianship, which brings librarians to North America on fellowships and internships from all over the world. It was a special pleasure to be able to spend some time with Scott Bennett, who as many of you will know, is now living in Urbana. He is enjoying work as a library consultant, including several weeks in China this summer.

There are several trends coming out of the organizations and meetings I have attended, and many of these fit well with initiatives we are taking at Yale. Most conspicuous of all, in my mind, is the move towards more library partnerships. We can be proud of our record here at Yale in leading or fostering consortia such as NERL and Borrow Direct and working with organizations outside the university, regionally, nationally and in the international arena. Our track record gives us a good basis for sharing resources with new partners and in new ways; and I hope we shall be attracting more grants from foundations as we do so, too. Meanwhile, it is important to play a full part in the consortia and partnerships that are already well established. I was much encouraged by the CRL's publication of a new Strategic Review and by the ARL's determination to address profession-wide problems collectively, for instance by taking creative steps to encourage more graduates to enter a career as librarians. I am also much impressed by the great array of committee positions held and other contributions made by Yale librarians across the whole field of research librarianship.

One activity that has absorbed a great deal of the time of LMC during the past few months has been the preparation of a strategic plan for the library for the next five years. This work grows out of and builds on the work of the six goal groups that reported on the whole range of library activities in December. By the end of June we will have a plan and schedule ready to invite library staff to become engaged once more in the whole process, and to design together some robust plans for future action. Meanwhile all the hard work on Orbis 2 continues successfully. Until Orbis 2 goes live, that landmark in the library's history must have the prior claim on the library's time. New plans and a vision for the future will build on our organization's remarkable record of success in bringing such major projects to completion, on time and on target.

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Highlights of Staff Events

Long Service Recognition
Yale University, June 4, 2002 in the Yale Commons
The Library had numerous employees who were recognized for their many years of service.

Milestones 45 Years of Employment Frances Malaney Catalog Department 45 years 40 Years of Employment Gene Coakley Law School 40 years Terry Fleischer Acquisitions Department 40 years Barbara Gajewski Law Library 40 years 35 Years of Employment Mary Bratu Catalog Department 35 years Judith Brito Social Science Library 35 years Maija Jansson Parliamentary Papers 35 years Carla Lukas Classics Library 35 years Barbara Renckowski Law Library 35 years Patricia Simon Acquisitions Department 35 years 30 Years of Employment Hattie Blanks Acquisitions Department 30 years Clara Chen East Asian Collection 30 years Vincent DeFeo Business Office 30 years

Rebecca Hamilton Acquisitions Department 30 years Janusz Kulakowski Catalog Department 30 years Christine Melnyk Medical Library 30 years Pauline Orlando Catalog Department 30 years Emma Shepherd Catalog Department 30 years 25 Years of Employment Li-Ching Chen East Asian Collection 25 years Christine Connolly Manuscripts and Archives 25 years Adelaide Delfranco 25 years Thomas Falco Medical Library 25 years Ruby Lyons Medical Library 25 years Regina Marone Medical Library 25 years Duane Mellor Geology Library 25 years Marilena Stephens Custodial Services 25 years

 

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New Employee Library Orientation

Alice Prochaska: Welcomes New Library Employees

The second Library Orientation was held on May 30, 2002. Alice Prochaska, the University Librarian individually welcomed each staff member after her opening discussion about the library and its future.

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ORBIS Practice Incentive Program
Practice Makes …Better! Team Award.

Win an ice cream party for your department or unit!

This simple incentive program is designed to encourage the practice and mastery of the new Orbis2 Voyager and Window 2K skills before the Orbis2 GO LIVE! date of 16 July, 2002. The program is open to all library staff members. Program runs from May 1, 2002 -June 7, 2002 only.

All the information you need to participate is contained
on this web page:
http://www.library.yale.edu/training/stod/practice.html

Library Human Resources will announce the team awards during the week of June 17, 2002. Contact Kate Reynolds, Staff Training & Organizational Development Officer (2-1810) if you have any further comments or questions.

Calendar of Events

Yale Photos

The Featured Photo this month is the entrance gate to one of the colleges.

For more photos Click Here

The Professional Mentor

Yale Holiday Calendar

 

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Find It

Yale University's Policies, Procedures & Forms http://www.yale.edu/ppdev/

 

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Hr News

Safety Bulletin: For the safety bulletin click here

Below is a clip of an article from the Safety Bulletin...
Conserving Water
Even with the recent rains, the Southern New England and Mid-Atlantic States remain in their
second year of significantly reduced rainfall. Reservoirs and other municipal water supplies are
far below normal springtime capacities, and the very mild 2001-2002 winter has only exacer-batedan already serious problem. Although a formal drought emergency has not been announced within New Haven County, the Regional Water Authority and many of its major customers are implementing various measures to reduce water consumption and especially water waste.

• Only running clothes and dish washers when full;
• Reusing water where possible, i.e., watering plants with water used for boiling
  vegetables rather than pouring down the drain; (cool water after boiling)
• Shutting off water while brushing teeth and shaving;
• Showering instead of taking baths, and keeping shower times to a minimum;
• Only washing vehicles at car washes that advertise water recycling systems;
• Water gardens during the coolest part of the day, and avoiding windy days;
• Sweep – rather than hosing down – driveways and steps;
• Fixing or reporting leaking valves, fixtures, or pipes as soon as possible.
  
  Additional information about water conservation as well as specific data on current reservoir
  capacity levels can be seen at the Regional Water Authority’s website at:
  www.rwater.com/supply/index.shtml.

  
  For the safety bulletin click here

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Library Links Committee

I have developed a new committee to provide information for Library Links. If your department is not being represented and you would like representation please contact me. The committee was developed to get more in depth information about staff members and upcoming events in each department. This group will contact me each month with any important information that should be included in the newsletter. Please contact myself or someone from the committee to include news in Library Links each month.

Thank you-
Jessica Linicus, editor

Committee Members
Marybeth Bean: Science Library
Nicole Benevento: Manuscripts and Archives
Laurel Bliss: Arts Library
Susan Brady: Divinity
Barbara DaRe: Access Services
Todd Gilman: Research
Robin Gordon: Business Office
Randy Main: Collections
Lynn Sette: Medical
George Starnz: Social Science Libraries

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Chapel-York Garage Renovations

Renovations, security enhancements and preventive maintenance repairs at the Chapel/York Garage will commence on Monday, June 10 and will continue through mid-August. Parking will be disrupted on various levels during the course of the summer and up to 150 spaces will be out of commission at any given time.

After these initial repairs are completed we will regain 130 spaces, and approximately 20 will remain unusable for the fall semester while workers follow up on the last stage of construction. We have received assurances from the construction company that clear, concise signage will be in place at all times to steer you away from the areas affected.

 

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Web Page Changes

In coordination with the go-live of the Orbis2 OPAC on July 16th - many web pages on the library web server will have to be changed.

What kind of pages need to be changed?

1. Any web sites that contain forms for Orbis searches. Current examples can be found on:

The Library Front Door: http://www.library.yale.edu
The Divinity Home Page: http://www.library.yale.edu/div/divhome.htm
The Arts Library Home Page: http://www.library.yale.edu/art/aa.html

The Library Front Door Committee will be responsible for making changes to the Front Door page.

An example of the search box needed for Orbis2 can be found here: http://www.library.yale.edu/wsg/libwebspec/frontdoorsearch.htm

2. Any web sites that contain 'canned' or 'direct' search links into Orbis. These links may be used to direct patrons to a specific title or resource from a web page or Finding Aid. Examples of the types of canned searches available in Orbis2, with the appropriate syntax, can be found here:
http://www.library.yale.edu/wsg/libwebspec/frontdoorsearch.htm

If your web site contains either of these examples - you will need to code the changes to your pages and make them available on your site on July 16th (not before).

Please also note: If you have pages that contain examples or instructions for patrons on the use of Orbis - these instructions may need to change. An example from this page: http://www.library.yale.edu/instruction/moretips.html

"The record of a relevant book or journal can lead you to appropriate subject headings for further searching. For example, search this title in Orbis:
t=speaking for themselves the personal letters of Winston and Clementine Churchill "

The search shown is different in Orbis2 - a page such as this will need to be updated with current information.

If you have any questions - please contact me or any member of the Orbis2 URL Searching and Linking Workgroup : Kim Parker, Gillian Mayman or Julie Linden. The documentation produced by this committee can be found here: http://www.library.yale.edu/wsg/orbis2linking/ .
Thank you.

-Karen Reardon
Orbis2 URL Searching and Linking Workgroup, Chair

Staff On-line Resources
Feature of the Month: Cataloging Department
I have included a sample of the cataloging links offered on their home page. To view the full site,
click on the link below.

Welcome
About this Site (CDWPG Final Report)

Authority Control
Authority Control at Yale
Heading Change Request Form
Workflow for Catalog Librarians
Workflow for C&T Staff

Retrospective Conversion
Catalog Management Team
Retrospective Conversion at Yale

Cataloging Committees
Authority Control Advisory Committee

For the full cataloging home page
Click below:

http://www.library.yale.edu/cataloging/

Library Jobs Available

Click Here for Jobs

Suggestions and Comments
Send all comments to the Editor, Jessica Linicus

If you would like something or someone featured in the next Library Links, please contact me. Library Human Resources hopes you enjoyed this issue of Library Links.

jessica.linicus@yale.edu

Wellness

Mental Wellness:HUMOR

Wellness Now

Migraines
Is it a migraine?

Nearly half of all migraine sufferers do not realize that their headaches are actually migraines, assuming that they are either "stress headaches" or "sinus headaches".

Yet we know that there are 23 million Americans with migraine headaches. Are you one of them? Take the following quiz to find out. (To be sure it's a migraine, have a physician evaluate you.)
Excerpted from The Woman's Migraine Survival Guide

Answer "true" or "false" to the following questions:

1. My headaches are severe and pounding. True/False
2. I often feel nauseous during a headache attack. True/False
3. The headaches come before or during my period. True/False
4. My mother or my sister (or daughter or father) has the same kind of headaches. True/False
5. I have missed work or important events because of my headaches, True/False
6. I can't stand any light or noise when I have a bad headache. True/False
7. Moving around too much or bending over can make the pain worse. True/False
8. The pain is often on one side of my head. True/False
9. Tylenol or aspirin doesn't help much (or not at all). True/False
10. My headache can last from about five hours to several days. True/False

If you answered "true" to more than three of these questions, you may indeed be suffering from migraines. If you answered "true" to six or more, then you probably do have migraines. Have your doctor make the final analysis.

Think Now