LiSA Minutes
December 2, 2004
SML Rm. 410

Members present: Diana Quinones(chair), Aubrey Novak, Kevin Glick, Cesar Zapata, Amanda Patrick, Ruth Carruth, Kathleen Burns, Stephen Cohen, and Kelly Shand (secretary)

Members Absent:  Mary Bradway, Bernadette Cioffi, Lolly Lee, and Patrick Butler

Meeting convened at 2:00 p.m.

NEW MEMBERS
Two new members of the committee were introduced, Aubrey Novak and Kevin Glick.

NEW STAFF RECEPTION
People enjoyed the new venue for the New Staff Reception at SSS hall. The wide variety of food was also a plus. The only problem was the scheduling of the event. Amanda Patrick commented that it was hard to take time off on a Friday evening in Access Services. Also less people showed up than normal probably because of the fact that it was on a Friday and it rained.

Kelly Shand agreed to chair the NSR for the spring since the previous chair had to leave the committee. She will contact Bernadette about dates and times for it.

HOLIDAY PARTY
Preparations for the party are coming along. The caterer is set and is familiar with the restrictions at Beinecke. They will start to set up at 2 pm. There will be passed items, which are hot, and items on tables. I will let them know not to have everything out at once. The Wine Thief is doing the alcohol. There will be a red wine, white wine and an assortment of beer. They will deliver to Beinecke about 3:00 PM on the 8th.

Stephen Cohen said he will get water and soda for the party. We discussed getting tubs for ice as well as ice. The previous tubs broke. It is probably a good idea as we can use them for other events. Ice can be bought that day if the Wine Thief can’t provide it. Kelly Shand will find out.

There will be no Santa this year, for three reasons. 1) No budget for renting a suit, 2) no one has expressed an interest in doing it, and 3) there were complaints about Santa being a Christian figure where the staff and party is supposed to be multi-cultural.

We will not need to buy any decorations this year as we have lots of garland and some ornaments in the closet.

HOLIDAY RAFFLE
Prizes are coming in. Most of them seem to be gift certificates at the moment. Ticket sales are going well. Ruth asked if we could we pre-pick the winners at some point and just announce them at the party as the actual raffle takes up a lot of time. Kathleen mentioned that we could get someone to do it and have a neutral party verify the tickets. The question would be when as we sell tickets at the party as well as before.

NUTCRACKER
There was not enough interest this year to go to see the ballet. Cesar told us there was only 1 person who bought tickets and thus the minimum number of tickets was not reached to attain the group discount rate.

CANNED FOOD DRIVE
Ruth reported on the food drive so far. It is going well, and she even needed a larger box for SML as it got full very quickly. She will probably need help with the final pick-up.

FIELD DAY
Ruth spoke to the contact at Lighthouse Point and was told that they won’t book us until after the New Year. Dates need to be picked. A Saturday is still the best option. She will check the calendars to try to avoid most conferences and staff outages this year.

NEXT MEETING
There will be a brief meeting on Tuesday December 7, 2004 for the holiday party at noon in Machine City. The next full meeting will be December 16, 2004 at 2 in Room 410.

Appendix A. After the meeting, Kelly Shand sent out an email that addressed items pertaining to the Staff Holiday Party which had been omitted from the meeting. Namely, she reported that the caterer had agreed that people could bring desserts to the party. Kelly suggested ordering one cake and then requesting staff to bring goodies. She asked for thoughts from other LiSA committee members and discussion commenced online.